desk-chair

We are always looking for talented people to join our team.

Available Positions

Role Summary

The Firm is creating this position approximately one year after commencing a multi-faceted set of EDI initiatives involving strategic planning, policy revisions, hiring procedures, quantitative and qualitative surveying, internal and external communications, affinity groups and recognition of milestone events. With this experience, the Firm has decided to take the next step in hiring an experienced, innovative, skilled leader and advocate of EDI initiatives to enhance a respectful and productive work environment and our place in the legal profession.

The Director Equality, Diversity & Inclusion (“Director, EDI”) will create, support, manage and implement equality, diversity and inclusion strategies and programs within the Firm. The role reports to the Management Committee of the Firm.

The ideal candidate for this position will have prior training and/or related experience, particularly in the creation, implementation and support of equity, diversity and inclusion programs and initiatives. In addition, the Director, EDI must have a proven track record of project management and the ability to drive programs that support the organization’s workforce EDI initiatives, particularly with respect to the entry, retention and advancement of excellent professional, administrative and support staff. The candidate should possess strong analytical skills and the ability to translate metrics, research, and trends into policy and strategy. In addition to an ability to build and maintain positive external relationships, the Director, EDI must be a team player with excellent written and oral communication skills. Having experience in the professional services industry, particularly the legal profession, is also an asset.

Key responsibilities

  • Lead the development of a long term vision and strategy that champions the importance and value of a diverse and inclusive environment that infuses all aspects of the Firm.
  • Engage Firm members to build a welcoming and inclusive Firm culture.
  • Work collaboratively with our Management Committee and Business Services teams and lawyers to assess potential barriers and develop strategies focused on recruiting and retaining a diverse workforce.
  • Serve as subject matter expert to create a strategic action plan to assist our Talent and Professional Resources teams to attract, develop, retain and advance diverse talent by analyzing and presenting talent demographics, monitoring data trends and developing diversity initiatives.
  • Monitor and report on diversity and inclusion topics and initiatives within the Firm.
  • Work with senior leadership to design and implement Firm-wide or more targeted changes to ensure diversity, equality and respect for all Firm members.
  • Identify areas of opportunity, develop recommended courses of action, secure senior leadership approval and drives implementation.
  • Act as the resource for RFPs and client-related requests.
  • Develop communications to regularly apprise internal and external stakeholders of the Firm’s equality, diversity and inclusion initiatives, events and progress.
  • Propose and develop educational and training programming related to equality, diversity and inclusion, in areas such as cultural competency, unconscious bias, human rights principles, hiring, evaluation and promotion strategies and barrier-free policies and practices
  • Proactively build new and existing sponsorship and membership relationships, analyze return on investment of those portfolios, and collaborate with key stakeholders across the Firm and in the profession to drive initiatives forward.
  • Work with the Firm’s Talent, Human Resources and other staff in carrying out a full and thorough review of the firm’s key policies ensuring our desire to enhance EDI is at the forefront of our decisions.
  • Chair or co-chair the Firm’s EDI Committee, consisting of professional, administrative and support staff at all levels of the Firm
  • Manage the budget related to D&I initiatives.

Qualifications

  • A bachelor’s degree and training and/or experience in EDI issues
  • A background in professional services, law, business or human resources
  • Experience working in a senior position within an organization with proven, progressive experience and demonstrated effectiveness leading EDI related initiatives and programs
  • Demonstrated ability to build strong relationships and interface effectively with all levels of the organization and outside stakeholders
  • Project management skills with a demonstrated ability to multi-task in a fast-paced environment
  • Track record of program implementation, strategic planning, and managing projects across multiple important priorities
  • Strong operational, communication, interpersonal and presentation skills
  • Be a team player
  • A strong knowledge of diversity metrics and analytics, and their practical application within an organization

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

Appropriate accommodations are available, including for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share. We recognize our obligations under the Ontario Human Rights Code, and we welcome applications from members of all communities, including those covered by the Code.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective and innovative legal advice to our clients since 1860. We have thrived by working with our clients to form true partnerships with them to ensure that our legal advice addresses their priorities. Our friendly and collaborative culture means WeirFoulds is not only a great place to work, but a great place to develop and thrive. We support and nurture our team enabling you to fulfil your potential and help shape the future of our firm.

We are currently looking for General Accountant for full-time role in our Toronto office. This is an exciting opportunity for an individual who wants to kick start their career at a downtown Toronto law firm, enjoys fast paced environments and wants to learn and expand their skill sets under the close mentorship and supervision of seasoned finance professionals. This is a junior position suitable for recent graduates of an accounting/finance program who have had at least one year of work experience. The ideal candidate has a passion for numbers, has strong technical skills, understands Canadian GAAP, is a self-starter, confident, adaptable, collaborative in their approach, and is highly self-motivated to succeed in a fast-paced environment. This role is primarily responsible for cash receipts, cash applications and some journal entry postings.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. Note: due to COVID-19, we are operating on a remote working model until deemed safe to fully reopen our offices. There is currently a voluntary arrangement in place with regards to being in the office. However, should we require you to be physically present in the office, we expect attendance, unless there are circumstances which would require an accommodation.

Key Responsibilities

  • Collect and post daily cash receipts/applications and any other bank account activities within the operating and trust accounts.
  • Daily cost upload and reconciliation.
  • Monitor and reconcile unapplied cash receipt and follow up with lawyers for appropriate actions.
  • Analyze, calculate and post monthly operating expense accruals
  • Monitor and report weekly new businesses.
  • Collect and manage supporting documents for audit purposes.
  • Modify posted time and cost dockets as requested.
  • Initiate, complete and close conflict searches.
  • Responds to internal inquiries, maintains good internal relations and solves problems promptly.
  • Create and upload e-billing invoices to various e-billing portals.
  • Backup for billing, accounts payable activities and any other accounting functions as and when required (on-the-job training will be provided in these other areas).
  • Performs other duties as assigned.

Required Skills and Qualifications

  • Previous experience with ERP system such as SAP, Oracle, and/or 3E. Experience with 3E would be considered an asset.
  • University/College degree in Accounting is preferred.
  • Minimum 1 year working experience in accounting required. Professional services background would be considered advantageous.
  • Effective communication skills with individuals at all levels of the organization.
  • Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
  • Ability to adapt to and learn new software.
  • Able to work efficiently as a part of a team as well as independently.
  • Able to work well under pressure, prioritize and meet deadlines.
  • Ability to interpret and implement company policies and procedures and considers themselves a self-starter who is confident and consistent in their approach.
  • High level of personal integrity with a strong work ethic.
  • Attention to detail in all areas of work.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

 

FULL-TIME POSITION: Senior Corporate Law Clerk

WeirFoulds is a full-service law firm with a thriving corporate-commercial practice. We focus on servicing mid-market Ontario businesses, and undertaking the Canadian aspects of cross-border and international deals. We are seeking an experienced Corporate Law Clerk to join our team.

Duties and Responsibilities

  • Supporting private company M&A transactions and financing transactions, including document preparation, organization and due diligence.
  • Participating in structuring and restructuring transactions, including organization of new corporations and partnerships, ownership changes and corporate group restructuring.
  • Collaborating with specialized clerks in our securities, estates and real estate groups, and clerks at our sister firms in jurisdictions other than Ontario.
  • Developing and maintaining corporate processes and systems, including updates for new technology and new Ministry documents and processes. Innovative ideas to improve processes and policies are always welcome.
  • Participating in the management and training of junior clerks and the coordination of workflow and responsibilities within the corporate clerk group.
  • Routine ongoing corporate work, including maintaining corporate minute books, internal electronic records and databases of corporations, and corporate registrations, and conducting public registry searches and registrations.
  • Preparing and managing standard corporate documents and governance

Required Qualifications/Education and Skills

  • At least 8 years of corporate commercial law experience including coordinating checklists, closing folders and standard documents for M&A transactions, corporate restructurings, and due diligence.
  • Post-secondary education with a Law Clerk designation
  • Excellent organizational, time management, interpersonal, and communication (oral and written) skills.
  • Team player, experience training and mentoring junior clerks.
  • Excellent attention to detail and diligent proofreading skills.
  • Advanced knowledge of corporate legislation and experience with corporate documents in Ontario and other Canadian jurisdictions.
  • Extensive knowledge of OBCA, CBCA, CIA, LP Act.
  • Strong computer skills including MS Office 2010 (Word, Excel, Outlook), electronic corporate records management systems and databases, and law firm docketing and billing software.

To apply, please submit your resume and cover letter transcripts online here.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Katrina Henn, Director of Talent.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Role Summary

The successful candidate will provide administrative assistance to the Regulatory Law Practice Group lawyers, as well as support in complex matters, including: organizing and managing files (responsible for ensuring deadlines are met); reviewing client documents; preparation of documents related to proceedings within the Self-Regulated Professions, as well as the preparation of traditional litigation documents; and providing support to other litigation team members when required.

Required Qualifications & Education

  • Post-secondary education with a Law Clerk designation
  • Knowledge of legal terminology, procedures and statutes
  • At least three years of relevant experience would be preferred
  • Strong computer related skills including legal software and MS Office 2010 (Word, Excel, Outlook)
  • Knowledge of E-Discovery

Skills

  • Excellent time management, organizational and prioritization skills
  • Ability to work independently and within tight timelines
  • Ability to multi-task and balance the priorities assigned
  • Eagerness to learn and further develop skills as a Law Clerk
  • Strong interpersonal skills and an excellent team player
  • Strong communication skills (both verbal and written) including the ability to deal with clients
  • Excellent attention to detail and diligent proofreading skills
  • Able to handle sensitive and confidential information with discretion
  • Passionate about providing quality service and work product to clients

Responsibilities

  • Review of client documents and preparation of Affidavit of Documents/Disclosure Briefs
  • Preparation of agreements and other legal documents with some direction, often from precedents
  • Preparation hearing materials in accordance with the various Rules of Procedures (Ontario Superior Court of Justice, Court of Appeal for Ontario, Supreme Court of Canada and various quasi-judicial forums)
  • Trial preparation including preparation of documents briefs and compendium
  • Assisting in the preparation of both lawyers and clients for examinations and hearings
  • Scheduling Examinations for Discovery and the preparation of Notices of Examination
  • Reviewing and summarizing transcripts of examinations and preparing charts of undertakings, refusals, and under advisements. Review and assemble answers to undertakings
  • Assisting with scheduling of witnesses, conducting witness interviews and preparation of witness statements and briefs and preparation and service of Summons to A Witness
  • Attending at hearings in order to assist counsel and clients, when required
  • Preparation of Bills of Cost and Costs Outlines
  • Preparation of draft default judgments or orders
  • Preparation of charts, chronologies and summaries of documentary evidence for use in hearings
  • Preparation of correspondence
  • Acts as Commissioner to take oaths
  • Other duties as assigned

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

WeirFoulds LLP is seeking an intermediate law clerk to join its Wills, Estates, Trusts & Charities Practice Group.

The successful candidate will work with our lawyers and other clerks on a variety of challenging  and diverse matters, representing clients (including executors, corporate trustees, beneficiaries, financial planning firms and advisors,  corporations, owner-managers and family businesses) in managing and assisting with all aspects of administration and disputes.

Qualified candidates will have:

  • 4-8 years of experience in all aspects of estate, trusts and capacity litigation and administration
  • Post-secondary education with a Law Clerk designation
  • Strong technical and legal knowledge
  • Ability to work with lawyers and clerks at all levels, excellent interpersonal skills and a team player attitude
  • Confidence to manage multiple complex files at the same time
  • Ability to work independently and within tight timelines
  • Excellent attention to detail and diligent proofreading skills
  • Ability to handle sensitive and confidential information with discretion
  • Experience assisting on matters concerning guardianships, will challenges and interpretations, power of attorney issues and disputes, passings of accounts, variations of trust, and dependant relief applications as well as the other functions of a law clerk, such as drafting and working with clients
  • Ability to assist with establishing charities and non-profit organizations
  • Experience using WindUp estates accounting system, EDT and ACL, would be an asset

Please submit your application online, including a cover letter, resume and transcripts. Click here to apply.

We thank all candidates for their interest, however, only those selected for further consideration will be contacted.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Jennifer Pomerantz, Human Resources & Talent Manager at jpomerantz@weirfoulds.com.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest, however, only those selected for further consideration will be contacted.

Legal Administrative Support (LAS) – Litigation

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective, and innovative legal advice to our clients since 1860. A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We offer a friendly and collaborative culture, where you will not only be working at a great place but also getting the mentorship and opportunities to help you learn and develop so you can fulfill your potential.

Role Summary

The Legal Administrative Support (LAS) role is a junior position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program who have had at least one year of litigation work experience. We currently have one open roles for this position.

This is an exciting opportunity for an individual who wants to kick start their legal career at a downtown Toronto law firm, enjoys fast paced environments and wants to learn and expand their skill sets under the close mentorship of seasoned litigation assistants. In this position, the LAS will be responsible for providing legal support to a team of Legal Assistants in busy Litigation practice groups. The position offers a broad range of responsibilities and challenges that will utilize one’s strong litigation knowledge and build solid practice management skills. The successful candidate will demonstrate initiative, strong communication and organizational skills, with a desire to work in a team environment and promote a client first focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. Given the pandemic, there is currently a voluntary arrangement in place with regards to working in the office and at home. However, based on the practice group and our client needs we can require you to be physically present and working in the office, unless there are circumstances which would require an accommodation.

Responsibilities

  • Preparing various legal documents with the guidance of legal assistants/ lawyers (pleadings, notices of motion, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate.
  • Compiling records and briefs with the guidance of legal assistants in the practice group.
  • Arranging for service of legal documents, filing with appropriate courts including using the online portal where appropriate and communicating with the courts as required.
  • Typing general correspondence and various legal documents from handwritten notes, phone or verbal instructions.
  • Opening, maintaining and closing files electronically in the document management system (iManage) and/or physically. This might include filing of hard copies of documents or notes as well as making labels.
  • Helping the assistants with monthly client billings, including reviewing entries for accuracy and completeness. This may include: printing pre-bills, reviewing and making changes to pre-bills, drafting write-off forms or trust transfers.
  • Entering dockets and/or expenses for the lawyers from time-to-time.
  • New file opening; setting up files and preparing folders/labels as requested.
  • Submitting cheque requisitions and working closely with the Finance team.
  • Helping assistants to close files which might include scanning, boxing or indexing of files to be sent to off-site storage.
  • Digital transcriptions.
  • Entering and updating client contact lists in the CRM.
  • Providing coverage support at various desks in the practice group when assistants are on vacation or there is an unplanned absence due to illness, etc.
  • General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other related internal Departments to provide documents/other materials on time to meet client needs.
  • Other duties as assigned.

Qualifications, Skills & Experience

  • At least one (1) year of prior litigation legal assistant experience.
  • Post-secondary education with a Legal Assistant or Legal Administration designation.
  • Thorough understanding of legal terminology.
  • Strong working knowledge of the Rules of Civil Procedure.
  • Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint).
  • Prior experience with CaseLines would be an asset.
  • Excellent time management, prioritization and follow-up skills.
  • Excellent attention to detail, accuracy and proofreading skills.
  • Ability to work independently and within tight timelines.
  • Ability to take initiative and be resourceful.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Litigation Legal Assistant (18-month Contract)

Role Summary

A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We encourage you to join our team if you are a self-starter who shares our passion for delivering exceptional client service and building a terrific firm. Our friendly and collaborative culture means WeirFoulds is not only a great place to work, but a great place to develop and thrive. We support and nurture our team enabling you to fulfil your potential and help shape the future of our firm.

We are currently recruiting a Litigation Legal Assistant to join our Commercial Litigation and Caribbean practice, supporting two partners and an associate. This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges. The successful candidate must be able to confidently utilize one’s strong litigation and technical knowledge and practice management skills to execute in this role. You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills and have a desire to work in a team environment to promote a client-first focused culture.

This is an 18-month contract opportunity covering a maternity/parental leave of absence and the core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. Please Note: due to COVID-19, we are operating on a remote working model until deemed safe to fully reopen our offices. There is currently a voluntary arrangement in place with regards to being in the office. However, should we require you to be physically present in the office, we expect attendance, unless there are circumstances which would require an accommodation.

Responsibilities

  • Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate, related to both Commercial Litigation (Ontario) and Caribbean practices.
  • Compiling records and briefs as and when required.
  • Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
  • Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars, scheduling appointments and court dates and resolving and scheduling conflicts as needed.
  • Drafting general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
  • Opening and closing files electronically and physically which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage).
  • Running monthly accounts; reviewing entries for accuracy and completeness. This would include managing certain accounts in other foreign currencies (mainly US$).
  • Entering dockets into accounting software (3E) as and when required.
  • Managing internal and external communications which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
  • Dealing with and responding to client inquiries and conducting follow up as required.
  • Assisting with international travel arrangements, including making bookings in advance, preparing, and organizing itineraries, and coordinating last-minute changes (flights, cars, hotels).
  • Organizing receipts for various international trips and preparing/submitting expense reports.
  • Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
  • General other administrative duties such as calendar management which includes scheduling appointments and meetings, booking meeting rooms (catering and AV needs), organizing conference calls (different time zones), providing reminders on upcoming meetings/events, making travel arrangements, etc.; and working with other internal Departments to provide documents/other materials on time to meet client needs.
  • Continually assessing and establishing work priorities as needed.
  • Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
  • Other administrative duties as assigned.

Required Skills & Qualifications

  • At least five (5) years of relevant litigation work experience is required.
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  • Thorough understanding and knowledge of legal terminology, procedures and statutes.
  • Strong working knowledge of the Rules of Civil Procedure including the steps and stages that arise in litigation.
  • Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
  • Proficient with PDF software (Kofax Power PDF/ Adobe).
  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Eagerness to learn new technology/processes and further develop skills
  • Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
  • Excellent attention to detail and diligent proofreading skills
  • Strong interpersonal skills and an excellent team player.
  • Passionate about providing quality service and work product to lawyers, clients and the court.
  • Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.
  • Ability to work flexible hours and additional hours as and when required to meet client needs.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Municipal Legal Assistant (Litigation)

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective, and innovative legal advice to our clients since 1860. A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We offer a friendly and collaborative culture, where you will not only be working at a great place but also getting the mentorship and opportunities to help you learn and develop so you can fulfill your potential.

Role Summary

We are seeking a Litigation Legal Assistant to join our Municipal and Planning practice group supporting two lawyers and a municipal planner.

This is an exciting opportunity for an individual who enjoys variety in a fast-paced busy environment that offers a broad range of responsibilities and challenges. The successful candidate must be able to confidently utilize one’s litigation knowledge, technical and practice management skills to execute in this role. You will also be required to confidently demonstrate initiative, strong communication (both verbal and written) and organizational skills, and a desire to work in a team environment to promote a client-first focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. Note: due to COVID-19, we are operating on a remote working model until deemed safe to fully reopen our offices. There is currently a voluntary arrangement in place with regards to being in the office. However, should we require you to be physically present in the office, we expect attendance, unless there are circumstances which would require an accommodation.

Responsibilities

  • Drafting and/or preparing various legal documents (pleadings, notices of motion, facta, etc.), presentations and correspondence.
  • Compiling records and briefs as and when required.
  • Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
  • Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
  • Typing general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
  • Opening and closing files electronically and physically which also includes maintaining detailed matter/client list and maintaining a filing system. (DMS – iManage).
  • Preparing the monthly accounts/proformas; reviewing entries for accuracy and completeness. (Experience with 3E (Elite) would be advantageous).
  • Dealing with and responding to client inquiries and conducting follow up as required.
  • General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other related internal Departments to provide documents/other materials on time to meet client needs.
  • Entering dockets as and when required.
  • Continually assessing and establishing work priorities as needed.
  • Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
  • Other administrative duties as assigned.

Required Skills & Qualifications

  • At least three (3) years of relevant litigation work experience is required. Prior experience in Municipal and Planning Law would be advantageous.
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  • Thorough understanding and knowledge of legal terminology, procedures and statutes.
  • Strong working knowledge of the Rules of Civil Procedure.
  • Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
  • Bilingual in French would be considered an asset and nice to have.
  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Eagerness to learn new technology/processes and further develop skills.
  • Familiarity with the scheduling and filing processes with the Local Planning Appeal Tribunal (LPAT) now Ontario Land Tribunal (OLT) and including the Toronto and Ontario courts would be an asset.
  • Excellent attention to detail and diligent proofreading skills.
  • Strong interpersonal skills and an excellent team player.
  • Passionate about providing quality service and work product to lawyers, clients and the court.
  • Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

To learn more, please contact:

Amita Bhika
Human Resources Manager
647.715.3502
abhika@weirfoulds.com