The successful candidate will provide legal support and work in close collaboration with the Corporate Law Practice Group, including on general corporate maintenance, searches, registrations, and filings.

Required Qualifications & Education

• Post-secondary education with a Law Clerk designation
• At least 10 years of corporate commercial law experience including general corporate maintenance, searches, registrations, and filings
• Knowledge of corporate legislation and some experience with corporate documents in Ontario and other Canadian jurisdictions
• Strong computer related skills including legal software and Microsoft 365 (Word, Excel, Outlook), Docusign, electronic corporate records management systems and databases, and law firm docketing and billing software

Skills

• Excellent time management, organizational and prioritization skills
• Ability to work independently and within tight timelines
• Ability to multi-task and balance the priorities assigned
• Eagerness to learn and further develop skills as a Law Clerk
• Strong interpersonal skills and an excellent team player
• Strong communication skills (both verbal and written) including the ability to deal with clients
• Excellent attention to detail and diligent proofreading skills
• Able to handle sensitive and confidential information with discretion
• Passionate about providing quality service and work product to clients

Responsibilities

• Routine ongoing corporate work, including maintaining corporate minute books, internal electronic records and databases of corporations
• Conducting public registry searches
• Preparing and filing corporate and extra-provincial filings and registrations
• Preparing and managing standard corporate documents and governance
• Supporting private company M&A transactions and financing transactions, including document preparation, organization and due diligence
• Handling structuring and restructuring transactions, including organization of new corporations and partnerships, ownership changes and corporate group restructuring
• Collaborating with specialized clerks in our estates and real estate groups, and clerks at our sister firms in jurisdictions other than Ontario

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be self-starters, dedicated to entrepreneurialism including client service, client development and the building and strengthening of client relationships. If you would like to be part of this dynamic team, and enjoy working in a collegial environment, this is an excellent opportunity for you.

Please submit your application online, including a cover letter, resume and transcripts. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at accommodations@weirfoulds.com.

We thank all candidates for their interest; however, only those selected for further consideration will be contacted.

Role Summary

We are currently recruiting a Document Specialist to join our Document Services team in our Toronto office. Reporting to the Supervisor of Legal Support Services, the Specialist works in close collaboration with three other members of the Document Services team.

This position requires an individual with advanced technical expertise in document production, strong troubleshooting abilities for document-related issues, prior experience handling large legal documents and the ability to thrive in a fast-paced environment. The successful candidate will be assisting multiple practice groups in both the litigation and corporate areas of law, in addition to the business services departments. It would be advantageous if the successful candidate had prior working experience as a legal assistant and/or law clerk.

This is a full-time, permanent opportunity with shift hours of Monday to Friday – 11:30 a.m. to 7:30 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days/ week.

Key Responsibilities

• Provide timely and accurate support to all members of WeirFoulds, including:
  • document creation, revision and formatting using firm styles;
  • troubleshooting problem documents;
  • converting PDFs to Word or Excel documents, and cleaning and formatting the new document (DocXTools);
  • repairing corrupt documents in Word, and formatting according to firm standards;
  • performing mail merges;
  • creating and editing Excel spreadsheets;
  • preparing PowerPoint presentations on firm (and client) templates; adding animation and images as required;
  • running document comparisons;
  • creating PDF packages, with bookmarks and hyperlinks as required.
• Responding and prioritizing Document Services’ email group inquiries and requests in a timely manner.
• Proofreading documents and making necessary changes.
• Providing administrative support to legal professionals which could include docket entry (3E), expense submissions, cheque requisitions (ChromeRiver), client contact management system updates (InterAction).
• Coordinating workflow and assignments with Document Services team members as
• Transcribing digital/tape dictations.
• Uploading to/sharing documents in OneDrive.
• Sending documents for e-signatures via DocuSign.
• Providing instructions/how-to(s) to firm members when needed.
• Communicating assignment status/updates to firm members.
• Other duties as assigned.

Required Experience and Qualifications

• At least three (3) years of experience in a document production role in a legal environment.
• Completion of a Legal Assistant program and/or prior experience as a Legal Assistant would be an asset.
• Advanced-level technical skills in MS Office 365 applications (Word, Excel, PowerPoint, and Outlook), DocXTool, and Kofax (PDF).
• Ability to format, troubleshoot and process large complex legal documents.
• A team player for whom no task is too small or too large to tackle.
• An understanding of electronic Document Management Systems – iManage.
• Ability to type with a speed of 80-100 words per minute.
• Knowledge of legal terminology, documents and procedures is an asset.
• Strong attention to detail is required, with superior word processing, spelling, grammar, proofreading and editing skills.
• Ability to work independently within tight timelines and prioritize assignments.
• A willingness to learn and embrace new technology.
• Excellent interpersonal skills, telephone etiquette, and a positive outlook.
• A strong work ethic and ability to provide excellent customer service.
• Strong communication skills (both verbal and written).

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached. Please click here to apply online.

We thank all candidates for their interest; however, only those selected for further consideration will be contacted.

Role Summary

We are currently recruiting a Litigation Legal Assistant. This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges. In this role you will be supporting three lawyers.

The successful candidate must be able to confidently utilize one’s litigation, technical knowledge and practice management skills to execute in this role. You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days/week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate.
• Compiling records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Typing general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
• Opening and closing files electronically, which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage) for each client matter.
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least Three (3) to five (5) years of relevant litigation experience is required.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents.
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (single attachment is preferred). Please click here to apply online.

Role Summary

We are currently recruiting a Legal Assistant, Team Support to join our Commercial Real Estate and Leasing practice groups. This is a junior-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program with at least 1-2 years of work experience in commercial real estate/leasing law.

This is an exciting opportunity for an individual who wants to kick start their legal career at a downtown Toronto law firm, enjoys fast paced environments, and wants to learn and expand their skills under the close mentorship of seasoned legal assistants.

As Legal Assistant, Team Support, you will be responsible for supporting a team of Legal Assistants. This role offers a broad range of responsibilities and challenges that will utilize one’s knowledge and build solid practice management skills. The successful candidate will need to demonstrate initiative, strong communication and organizational skills, and a desire to work in a team environment and promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 4 days per week.

Responsibilities

• Preparing and/or drafting various transactional documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Typing general correspondence and various transactional documents from handwritten notes, phone, or verbal instructions.
• Managing and tracking deadlines, and appointments, including managing Outlook calendars and scheduling appointments as requested.
• Administrative tasks such as filing, which might include physical or electronic materials, as well as preparing labels, updating client information or similar requests.
• Opening and closing files electronically, which includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• General administrative duties such as booking meeting rooms, working with other internal departments to provide documents/other materials to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least one to two years prior work experience in commercial real estate and leasing law.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Strong working experience, understanding and knowledge of legal terminology, procedures and real estate transactions.
• Proficient with legal software (iManage, Elite (3E), InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF).
• Strong communication skills (both verbal and written).
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful.
• Passionate about providing quality service and work products to clients.
• A willingness to learn and embrace new technology.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached. Please click here to apply online.

Role Summary

We are currently recruiting a Litigation Legal Assistant to join our Municipal and Planning practice. This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges. In this role you will be supporting up to three lawyers.

The successful candidate must be able to confidently utilize one’s litigation, technical knowledge and practice management skills to execute in this role. You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity in our Oakville office with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office (up to 4 days/ week).

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate.
• Providing assistance to lawyer(s) with trial and hearing preparation including supporting with the compilation of records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts/ tribunals.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Opening and closing files electronically, which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage) for each client matter.
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least Three (3) years of relevant litigation work experience is required. Prior experience in Municipal and Planning Law would be advantageous.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Familiarity with the scheduling and filing processes with the Ontario Land Tribunal (OLT), including the Toronto and Ontario courts and CaseLines would be an asset.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure, OLT Rules and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents.
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (single attachment is preferred). Please click here to apply online.