desk-chair

We are always looking for talented people to join our team.

Available Positions

Communications and Content Specialist (10-month contract)

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective, and innovative legal advice to our clients since 1860. A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We offer a friendly and collaborative culture, where you will not only be working at a great place but also getting the mentorship and opportunities to help you learn and develop so you can fulfill your potential.

Role Summary

We are seeking a seasoned (5+ years), creative and high-energy self-starter to join our Business Development and Marketing as a Communications and Content Specialist. This is a 10-month contact role opportunity covering a maternity leave of absence.

The role reports to the Director, Business Development & Marketing, and works collaboratively with the Business Development Managers, Events Specialist, and other key stakeholders at the firm. The Communications and Content Specialist will be fully accountable for the development of the firm’s content portfolio, including proposals, service descriptions, promotional materials, nominations, newsletters/articles, presentations, social media, and web-based content.

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be dedicated to client service and have a degree of comfort operating in a fast-paced environment. Candidates must be self-motivated, committed to excellence in their delivery, responsive, and have excellent attention to detail – and want to have some fun at work, too!

Key Responsibilities

  • Creating and managing external and internal communications, including news items, press releases, updating online profiles, print and online advertising, web, and print communications, rankings and awards, and internal and external presentations and reports including the overall management and execution of the firm’s social media coverage.
  • Leveraging content, both existing and newly created to ensure effective distribution through online and offline channels.
  • Monitoring the effectiveness and analytics of marketing activities through the website and social media campaigns
  • Working closely with the Business Development Managers to develop communications plans for each of the firm’s major practice areas.
  • Supporting the content curation for the various practice areas at the firm (including articles and presentations, and content for LinkedIn, Twitter, blogs) and helping to coordinate the effective and consistent production of such content in conjunction with firm’s subject matter experts.
  • Intermediate level capabilities with graphic design while following firm brand guidelines in developing the graphic materials.
  • Assisting with the onboarding requirements for new hires including but not limited to (creation of web bios, press releases, advertising, and photoshoots)
  • Perform other duties, as assigned.

Qualifications, Skills and Experience

  • At least 5+ years of marketing and/or communications experience.
  • Bachelor’s Degree in English, Journalism, Public Relations, Communications, or Marketing.
  • Law firm and/or professional services experience is preferred and would be considered an asset.
  • Exceptional written and oral communications skills at an advanced level which includes superior proofreading skills.
  • Adaptability to produce work in the firm’s brand style and voice.
  • Adept at working in a fast-paced environment and producing quality content within the deadlines.
  • Solid interpersonal skills and the ability to work confidently with lawyers and staff at all levels and in all departments.
  • Ability to take initiative and be resourceful.
  • Proficient knowledge of Adobe Creative Suite, Microsoft Office and Prezi
  • Demonstrate basic HTML proficiency.
  • Knowledge and understanding of CRM systems (Interaction).
  • Willingness to occasionally work flexible hours as required.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices effective September 22, 2021.  Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious or other grounds as required by the Ontario Human Rights Code.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Junior Commercial Litigation Law Clerk (1-2 years)

Role Summary

The successful candidates will support our busy Commercial Law Practice Group in handling a variety of matters including e-discovery document management, compiling, organizing, and maintaining files and preparing client correspondence and court documents.

Required Qualifications & Education

  • Post-secondary education with a Law Clerk designation
  • Knowledge of legal terminology, procedures and statutes
  • At least 1-2 years of relevant experience
  • Strong computer related skills including legal software and MS Office 2010 (Word, Excel, Outlook)
  • Knowledge of E-Discovery, including EDT Software would be considered an asset, however training will be provided
  • Excellent time management, organizational and prioritization skills
  • Ability to work independently and within tight timelines
  • Ability to multi-task and balance the priorities assigned
  • Eagerness to learn and further develop skills as a Law Clerk
  • Strong communication skills (both verbal and written) including the ability to deal with clients
  • Excellent attention to detail and diligent proofreading skills
  • Passionate about providing quality service and work product to clients

Responsibilities

  • Review of client documents and preparation of Affidavit of Documents/Disclosure Briefs
  • Preparation of agreements and other legal documents with some direction, often from precedents
  • Preparation hearing materials in accordance with the various Rules of Procedures (Ontario Superior Court of Justice, Court of Appeal for Ontario, Supreme Court of Canada and various quasi-judicial forums)
  • Trial preparation including preparation of documents briefs and compendium
  • Assisting in the preparation of both lawyers and clients for examinations and hearings
  • Scheduling Examinations for Discovery and the preparation of Notices of Examination
  • Reviewing and summarizing transcripts of examinations and preparing charts of undertakings, refusals, and under advisements. Review and assemble answers to undertakings
  • Assisting with scheduling of witnesses, conducting witness interviews and preparation of witness statements and briefs and preparation and service of Summons to A Witness
  • Attending at hearings to assist counsel and clients, when required
  • Preparation of Bills of Cost and Costs Outlines
  • Preparation of draft default judgments or orders
  • Preparation of charts, chronologies, and summaries of documentary evidence for use in hearings
  • Preparation of correspondence
  • Acts as Commissioner to take oaths
  • Other duties as assigned

To apply, please submit your resume, cover letter and transcripts online here.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Katrina Henn, Director of Talent.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices. Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds as required by the Ontario Human Rights Code.

Senior Commercial Litigation Clerk (6 years +)

Role Summary

The successful candidates will support our busy Commercial Law Practice Group in handling a variety of matters including e-discovery document management, compiling, organizing, and maintaining files and preparing client correspondence and court documents.

Required Qualifications & Education

  • Post-secondary education with a Law Clerk designation
  • Knowledge of legal terminology, procedures and statutes
  • At least 6 years of relevant experience
  • Strong computer related skills including legal software and MS Office 2010 (Word, Excel, Outlook)
  • Knowledge of E-Discovery, including EDT Software would be considered an asset, however training will be provided
  • Excellent time management, organizational and prioritization skills
  • Ability to work independently and within tight timelines
  • Ability to multi-task and balance the priorities assigned
  • Eagerness to learn and further develop skills as a Law Clerk
  • Strong communication skills (both verbal and written) including the ability to deal with clients
  • Excellent attention to detail and diligent proofreading skills
  • Passionate about providing quality service and work product to clients

Responsibilities

  • Review of client documents and preparation of Affidavit of Documents/Disclosure Briefs
  • Preparation of agreements and other legal documents with some direction, often from precedents
  • Preparation hearing materials in accordance with the various Rules of Procedures (Ontario Superior Court of Justice, Court of Appeal for Ontario, Supreme Court of Canada and various quasi-judicial forums)
  • Trial preparation including preparation of documents briefs and compendium
  • Assisting in the preparation of both lawyers and clients for examinations and hearings
  • Scheduling Examinations for Discovery and the preparation of Notices of Examination
  • Reviewing and summarizing transcripts of examinations and preparing charts of undertakings, refusals, and under advisements. Review and assemble answers to undertakings
  • Assisting with scheduling of witnesses, conducting witness interviews and preparation of witness statements and briefs and preparation and service of Summons to A Witness
  • Attending at hearings to assist counsel and clients, when required
  • Preparation of Bills of Cost and Costs Outlines
  • Preparation of draft default judgments or orders
  • Preparation of charts, chronologies, and summaries of documentary evidence for use in hearings
  • Preparation of correspondence
  • Acts as Commissioner to take oaths
  • Other duties as assigned

To apply, please submit your resume, cover letter and transcripts online here.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Katrina Henn, Director of Talent.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices. Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds as required by the Ontario Human Rights Code.

FULL-TIME POSITION: Intermediate Construction Law Clerk

Role Summary

The successful candidate will support the Construction Law Practice Group lawyers in handling a variety of challenging and diverse matters representing owners, consultants, general contractors, subcontractors, and suppliers. Our clients include some of the largest, most significant players in the construction industry with complex and interesting construction issues. The successful candidate will be responsible for e-discovery and document management, compiling, organizing, and maintaining files and preparing client correspondence and court documents.

Required Qualifications & Education

  • Post-secondary education with a Law Clerk designation
  • Knowledge of legal terminology, procedures, and statutes
  • At least 4 years of relevant experience
  • Strong computer related skills including legal software and MS Office 2010 (Word, Excel, Outlook)
  • Knowledge of E-Discovery, including EDT Software would be considered an asset; however, training will be provided
  • Excellent time management, organizational and prioritization skills
  • Ability to work independently and within tight timelines
  • Ability to multi-task and balance the priorities assigned
  • Eagerness to learn and further develop skills as a Law Clerk
  • Strong communication skills (both verbal and written) including the ability to deal with clients
  • Excellent attention to detail and diligent proofreading skills
  • Passionate about providing quality service and work product to clients

Responsibilities

  • Review of client documents and preparation of Affidavit of Documents/Disclosure Briefs
  • Preparation of agreements and other legal documents with some direction, often from precedents
  • Preparation hearing materials in accordance with the various Rules of Procedures (Ontario Superior Court of Justice, Court of Appeal for Ontario, Supreme Court of Canada and various quasi-judicial forums)
  • Trial preparation including preparation of documents briefs and compendium
  • Assisting in the preparation of both lawyers and clients for examinations and hearings
  • Scheduling Examinations for Discovery and the preparation of Notices of Examination
  • Reviewing and summarizing transcripts of examinations and preparing charts of undertakings, refusals, and under advisements. Review and assemble answers to undertakings
  • Assisting with scheduling of witnesses, conducting witness interviews and preparation of witness statements and briefs and preparation and service of Summons to A Witness
  • Attending at hearings to assist counsel and clients, when required
  • Preparation of Bills of Cost and Costs Outlines
  • Preparation of draft default judgments or orders
  • Preparation of charts, chronologies, and summaries of documentary evidence for use in hearings
  • Preparation of correspondence
  • Acts as Commissioner to take oaths
  • Other duties as assigned

To apply, please submit your resume, cover letter and transcripts online here

We thank all candidates for their interest however only those selected for further consideration will be contacted.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Katrina Henn, Director of Talent.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices. Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds as required by the Ontario Human Rights Code.

FULL-TIME POSITION: Junior Corporate Law Clerk

WeirFoulds is a full-service law firm with a thriving corporate-commercial practice. We focus on servicing mid-market Ontario businesses and undertaking the Canadian aspects of cross-border and international deals. We are seeking a Junior Corporate Law Clerk with a minimum of three years of experience to join our team.

Duties and Responsibilities

  • Routine ongoing corporate work, including maintaining corporate minute books, internal electronic records and databases of corporations
  • Conducting public registry searches
  • Preparing and filing corporate and extra-provincial filings and registrations
  • Preparing and managing standard corporate documents and governance
  • Working closely with senior law clerks to support private company M&A transactions and financing transactions, including document preparation, organization and due diligence
  • Working closely with senior law clerks to handle structuring and restructuring transactions, including organization of new corporations and partnerships, ownership changes and corporate group restructuring.
  • Collaborating with specialized clerks in our securities, estates and real estate groups, and clerks at our sister firms in jurisdictions other than Ontario

Required Qualifications/Education and Skills

  • At least 3 years of corporate commercial law experience including general corporate maintenance, searches, registrations, and filings
  • Corporate transactional work experience is considered an asset
  • Post-secondary education with a Law Clerk designation
  • Excellent organizational, time management, interpersonal, and oral/written communication skills. Team player.
  • Excellent attention to detail and diligent proofreading skills.
  • Basic knowledge of corporate legislation and some experience with corporate documents in Ontario and other Canadian jurisdictions.
  • Basic knowledge of OBCA, CBCA, CIA, LP Act.
  • Strong computer skills including MS Office 2010 (Word, Excel, Outlook), electronic corporate records management systems and databases, and law firm docketing and billing software.

To apply, please submit your resume, cover letter and transcripts online here.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Katrina Henn, Director of Talent.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices effective September 22, 2021. Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds as required by the Ontario Human Rights Code.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Role Summary

The successful candidate will provide administrative assistance to the Regulatory Law Practice Group lawyers, as well as support in complex matters, including: organizing and managing files (responsible for ensuring deadlines are met); reviewing client documents; preparation of documents related to proceedings within the Self-Regulated Professions, as well as the preparation of traditional litigation documents; and providing support to other litigation team members when required.

Required Qualifications & Education

  • Post-secondary education with a Law Clerk designation
  • Knowledge of legal terminology, procedures and statutes
  • At least three years of relevant experience would be preferred
  • Strong computer related skills including legal software and MS Office 2010 (Word, Excel, Outlook)
  • Knowledge of E-Discovery

Skills

  • Excellent time management, organizational and prioritization skills
  • Ability to work independently and within tight timelines
  • Ability to multi-task and balance the priorities assigned
  • Eagerness to learn and further develop skills as a Law Clerk
  • Strong interpersonal skills and an excellent team player
  • Strong communication skills (both verbal and written) including the ability to deal with clients
  • Excellent attention to detail and diligent proofreading skills
  • Able to handle sensitive and confidential information with discretion
  • Passionate about providing quality service and work product to clients

Responsibilities

  • Review of client documents and preparation of Affidavit of Documents/Disclosure Briefs
  • Preparation of agreements and other legal documents with some direction, often from precedents
  • Preparation hearing materials in accordance with the various Rules of Procedures (Ontario Superior Court of Justice, Court of Appeal for Ontario, Supreme Court of Canada and various quasi-judicial forums)
  • Trial preparation including preparation of documents briefs and compendium
  • Assisting in the preparation of both lawyers and clients for examinations and hearings
  • Scheduling Examinations for Discovery and the preparation of Notices of Examination
  • Reviewing and summarizing transcripts of examinations and preparing charts of undertakings, refusals, and under advisements. Review and assemble answers to undertakings
  • Assisting with scheduling of witnesses, conducting witness interviews and preparation of witness statements and briefs and preparation and service of Summons to A Witness
  • Attending at hearings in order to assist counsel and clients, when required
  • Preparation of Bills of Cost and Costs Outlines
  • Preparation of draft default judgments or orders
  • Preparation of charts, chronologies and summaries of documentary evidence for use in hearings
  • Preparation of correspondence
  • Acts as Commissioner to take oaths
  • Other duties as assigned

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices effective September 22, 2021.  Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious or other grounds as required by the Ontario Human Rights Code.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

WeirFoulds LLP is seeking an intermediate law clerk to join its Wills, Estates, Trusts & Charities Practice Group.

The successful candidate will work with our lawyers and other clerks on a variety of challenging  and diverse matters, representing clients (including executors, corporate trustees, beneficiaries, financial planning firms and advisors,  corporations, owner-managers and family businesses) in managing and assisting with all aspects of administration and disputes.

Qualified candidates will have:

  • 4-8 years of experience in all aspects of estate, trusts and capacity litigation and administration
  • Post-secondary education with a Law Clerk designation
  • Strong technical and legal knowledge
  • Ability to work with lawyers and clerks at all levels, excellent interpersonal skills and a team player attitude
  • Confidence to manage multiple complex files at the same time
  • Ability to work independently and within tight timelines
  • Excellent attention to detail and diligent proofreading skills
  • Ability to handle sensitive and confidential information with discretion
  • Experience assisting on matters concerning guardianships, will challenges and interpretations, power of attorney issues and disputes, passings of accounts, variations of trust, and dependant relief applications as well as the other functions of a law clerk, such as drafting and working with clients
  • Ability to assist with establishing charities and non-profit organizations
  • Experience using WindUp estates accounting system, EDT and ACL, would be an asset

Please submit your application online, including a cover letter, resume and transcripts. Click here to apply.

We thank all candidates for their interest, however, only those selected for further consideration will be contacted.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices effective September 22, 2021.  Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious or other grounds as required by the Ontario Human Rights Code.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Jennifer Pomerantz, Human Resources & Talent Manager at jpomerantz@weirfoulds.com.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest, however, only those selected for further consideration will be contacted.

Legal Administrative Support (LAS) – Corporate

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective, and innovative legal advice to our clients since 1860. A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We offer a friendly and collaborative culture, where you will not only be working at a great place, but will also be getting the mentorship and opportunities to help you learn and develop so you can fulfill your potential.

Role Summary

The Legal Administrative Support (LAS) role is a junior entry-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program. Having had a recent co-op placement or recent legal experience would be beneficial.

This is an exciting opportunity for an individual who wants to kick start their legal career at a downtown Toronto law firm, enjoys fast-paced environments and wants to learn and expand their skill sets under the close mentorship of seasoned assistants. In this position, the LAS will be responsible for providing legal support to a team of Legal Assistants within our Corporate/ Private Equity and Securities practice groups. The position offers a broad range of responsibilities and challenges that will utilize one’s knowledge and build solid practice management skills. The successful candidate will demonstrate initiative, strong communication and organizational skills, with a desire to work in a team environment and promote a client first focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. Please Note: due to COVID-19, we are operating on a remote working model until deemed safe to fully reopen our offices. There is currently a voluntary arrangement in place with regard to being in the office. However, should we require you to be physically present in the office, we expect attendance, unless there are circumstances which would require an accommodation.

Responsibilities

  • Preparing various legal documents with the guidance of legal assistants/lawyers, presentations and correspondence, and ensuring that they are in proper format and accurate.
  • Administrative tasks such as filing, which might include physical or electronic materials, as well as preparing labels, updating client information or similar requests.
  • Typing general correspondence and various legal documents from handwritten notes, by phone or from in-person instructions.
  • Continually assessing and establishing work priorities as needed.
  • Helping assistants to open new files through InTapp and setting up the physical and/or electronic file folders (iManage) as requested.
  • Helping assistants to close files electronically in the document management system (iManage) and/or physically, including scanning, boxing and indexing files to be sent to off-site storage.
  • Entering dockets and/or expenses for the lawyers from time to time.
  • Helping the assistants with monthly client billings (3E accounting system), including reviewing entries for accuracy and completeness. This might include printing pre-bills, reviewing and making changes to pre-bills and drafting write-off forms or trust transfers.
  • Submitting cheque requisitions and working closely with the Finance team on these requests.
  • Digital transcriptions.
  • Entering and updating client contact lists and working on the CRM system (InterAction).
  • Providing coverage support at various desks in the practice group when assistants are on vacation or there is an unplanned absence due to illness, etc.
  • Other duties as assigned.

Qualifications, Skills & Experience

  • Prior recent co-op placement or legal experience would be beneficial.
  • Post-secondary education with a Legal Assistant or Legal Administration designation.
  • Thorough understanding of legal terminology.
  • Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
  • Excellent time management, prioritization and follow-up skills.
  • Excellent attention to detail, accuracy and proofreading skills.
  • Ability to work independently and within tight timelines.
  • Ability to take initiative and be resourceful.
  • Passionate about providing quality service and work product to clients.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices effective September 22, 2021.  Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious or other grounds as required by the Ontario Human Rights Code.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Legal Administrative Support (LAS) – Litigation

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective, and innovative legal advice to our clients since 1860. A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We offer a friendly and collaborative culture, where you will not only be working at a great place but also getting the mentorship and opportunities to help you learn and develop so you can fulfill your potential.

Role Summary

The Legal Administrative Support (LAS) role is a junior position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program who have had at least one year of litigation work experience. We currently have one open roles for this position.

This is an exciting opportunity for an individual who wants to kick start their legal career at a downtown Toronto law firm, enjoys fast paced environments and wants to learn and expand their skill sets under the close mentorship of seasoned litigation assistants. In this position, the LAS will be responsible for providing legal support to a team of Legal Assistants in busy Litigation practice groups. The position offers a broad range of responsibilities and challenges that will utilize one’s litigation knowledge and build solid practice management skills. The successful candidate will demonstrate initiative, strong communication and organizational skills, with a desire to work in a team environment and promote a client first focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. Please Note: due to COVID-19, we are operating on a remote working model until deemed safe to fully reopen our offices. There is currently a voluntary arrangement in place with regards to being in the office. However, should we require you to be physically present in the office, we expect attendance, unless there are circumstances which would require an accommodation.

Responsibilities

  • Preparing various legal documents with the guidance of legal assistants/ lawyers (pleadings, notices of motion, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate.
  • Compiling records and briefs with the guidance of legal assistants in the practice group.
  • Arranging for service of legal documents, filing with appropriate courts including using the online portal where appropriate and communicating with the courts as required.
  • Typing general correspondence and various legal documents from handwritten notes, phone or verbal instructions.
  • Opening, maintaining and closing files electronically in the document management system (iManage) and/or physically. This might include filing of hard copies of documents or notes as well as making labels.
  • Helping the assistants with monthly client billings, including reviewing entries for accuracy and completeness. This may include: printing pre-bills, reviewing and making changes to pre-bills, drafting write-off forms or trust transfers.
  • Entering dockets and/or expenses for the lawyers from time-to-time.
  • New file opening; setting up files and preparing folders/labels as requested.
  • Submitting cheque requisitions and working closely with the Finance team.
  • Helping assistants to close files which might include scanning, boxing or indexing of files to be sent to off-site storage.
  • Digital transcriptions.
  • Entering and updating client contact lists in the CRM.
  • Providing coverage support at various desks in the practice group when assistants are on vacation or there is an unplanned absence due to illness, etc.
  • General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other related internal Departments to provide documents/other materials on time to meet client needs.
  • Other duties as assigned.

Qualifications, Skills & Experience

  • At least one (1) year of prior litigation legal assistant experience.
  • Post-secondary education with a Legal Assistant or Legal Administration designation.
  • Thorough understanding of legal terminology.
  • Strong working knowledge of the Rules of Civil Procedure.
  • Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint).
  • Prior experience with CaseLines would be an asset.
  • Excellent time management, prioritization and follow-up skills.
  • Excellent attention to detail, accuracy and proofreading skills.
  • Ability to work independently and within tight timelines.
  • Ability to take initiative and be resourceful.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices effective September 22, 2021.  Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious or other grounds as required by the Ontario Human Rights Code.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Litigation Legal Assistant

Role Summary

A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We encourage you to join our team if you are a self-starter who shares our passion for delivering exceptional client service and building a terrific firm. Our friendly and collaborative culture means WeirFoulds is not only a great place to work, but a great place to develop and thrive. We support and nurture our team enabling you to fulfil your potential and help shape the future of our firm.

We are currently recruiting a Litigation Legal Assistant to join our Commercial Litigation practice. This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges. The successful candidate must be able to confidently utilize one’s strong litigation and technical knowledge and practice management skills to execute in this role. You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills and have a desire to work in a team environment to promote a client-first focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. Please Note: due to COVID-19, we are operating on a remote working model until deemed safe to fully reopen our offices. There is currently a voluntary arrangement in place with regards to being in the office. However, should we require you to be physically present in the office, we expect attendance, unless there are circumstances which would require an accommodation.

Responsibilities

  • Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate.
  • Compiling records and briefs as and when required.
  • Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
  • Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
  • Typing general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
  • Opening and closing files electronically and physically which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage).
  • Running monthly accounts; reviewing entries for accuracy and completeness.
  • Entering dockets into accounting software (3E) as and when required.
  • Managing internal and external communications which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
  • Dealing with and responding to client inquiries and conducting follow up as required.
  • Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
  • General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
  • Continually assessing and establishing work priorities as needed.
  • Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
  • Other administrative duties as assigned.

Required Skills & Qualifications

  • At least Three (3) to five (5) years of relevant litigation work experience is required.
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  • Thorough understanding and knowledge of legal terminology, procedures and statutes.
  • Strong working knowledge of the Rules of Civil Procedure and the steps and stages that arise in litigation.
  • Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
  • Proficient with PDF software (Kofax Power PDF/ Adobe).
  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Eagerness to learn new technology/processes and further develop skills
  • Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
  • Excellent attention to detail and diligent proofreading skills
  • Strong interpersonal skills and an excellent team player.
  • Passionate about providing quality service and work product to lawyers, clients and the court.
  • Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices effective September 22, 2021.  Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious or other grounds as required by the Ontario Human Rights Code.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Litigation Legal Assistant – Media/Defamation and Aviation 

Role Summary

A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We encourage you to join our team if you are a self-starter who shares our passion for delivering exceptional client service and building a terrific firm. Our friendly and collaborative culture means WeirFoulds is not only a great place to work, but a great place to develop and thrive. We support and nurture our team enabling you to fulfil your potential and help shape the future of our firm.

We are currently recruiting a Litigation Legal Assistant to join our Commercial Litigation Practice Group supporting three lawyers. The lawyer’s practice in the areas of Media/Defamation and Aviation.

This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges. The successful candidate must be able to confidently utilize one’s strong litigation and technical knowledge and practice management skills to execute in this role. You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills and have a desire to work in a team environment to promote a client-first focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. Please Note: due to COVID-19, we are operating on a remote working model until deemed safe to fully reopen our offices. There is currently a voluntary arrangement in place with regards to being in the office. However, should we require you to be physically present in the office, we expect attendance, unless there are circumstances which would require an accommodation.

Responsibilities

  • Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate.
  • Compiling records and briefs as and when required.
  • Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
  • Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
  • Typing general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
  • Opening and closing files electronically and physically which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage).
  • Running monthly accounts; reviewing entries for accuracy and completeness.
  • Entering dockets into accounting software (3E).
  • Managing internal and external communications which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
  • Dealing with and responding to client inquiries and conducting follow up as required.
  • General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
  • Entering and updating client contact lists in the CRM.
  • Continually assessing and establishing work priorities as needed.
  • Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
  • Other administrative duties as assigned.

Required Skills & Qualifications

  • At least three (3) to five (5) years of relevant litigation work experience is required and prior experience in commercial litigation would be advantageous.
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  • Thorough understanding and knowledge of legal terminology, procedures and statutes.
  • Strong working knowledge of the Rules of Civil Procedure and the steps and stages that arise in litigation.
  • Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
  • Proficient with PDF software (Kofax Power PDF/ Adobe).
  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Eagerness to learn new technology/processes and further develop skills
  • Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
  • Excellent attention to detail and diligent proofreading skills
  • Strong interpersonal skills and an excellent team player.
  • Passionate about providing quality service and work product to lawyers, clients and the court.
  • Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices effective September 22, 2021.  Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious or other grounds as required by the Ontario Human Rights Code.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Legal Assistant – Technology/Intellectual Property

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective, and innovative legal advice to our clients since 1860. A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We offer a friendly and collaborative culture, where you will not only be working at a great place but also getting the mentorship and opportunities to help you learn and develop so you can fulfill your potential.

Role Summary

We are seeking a Legal Assistant whose had prior Information Technology/ Intellectual Property (IP) experience to join our Private Equity practice group.

This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced team environment. The role offers a broad range of legal and administrative job responsibilities in technology, IP and business law.

Prior experience in the above-mentioned areas of law including solid administrative practice management skills would be considered advantageous for this role. The candidate is also required to confidently demonstrate initiative, strong communication (both verbal and written) and organizational skills, with a desire to work in a team environment and promote a client-first focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. Please Note: due to COVID-19, we are operating on a remote working model until deemed safe to fully reopen our offices. There is currently a voluntary arrangement in place with regards to being in the office. However, should we require you to be physically present in the office, we expect attendance, unless there are circumstances which would require an accommodation.

Responsibilities

  • Preparing routine legal documents and letters with some direction (handwritten notes, dictation, phone and oral instructions), and/or often from precedents.
  • Opening and closing files which also includes maintaining detailed matter/client list and maintaining a physical and electronic filing system (DMS – iManage).
  • Preparing the monthly accounts/proformas; reviewing entries for accuracy and completeness. (Experience with 3E (Elite) would be advantageous).
  • Entering dockets as and when required.
  • General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, processing invoices, making travel arrangements, etc.
  • Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
  • Track upcoming deadlines and providing updates to the lawyers as required.
  • Prior experience with IP Law including preparing and filing trademark office prosecution, Opposition and Section 45 documents would be considered advantageous.
  • Other administrative duties as assigned.

Qualifications, Skills and Experience

  • At least two years of experience in Technology/Business Law is required.
  • Post-secondary education with a Legal Assistant/Law Clerk or Legal Administration certificate/diploma.
  • Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently, multi-task and meet tight timelines.
  • Excellent attention to detail and diligent proofreading skills.
  • Strong interpersonal skills, an excellent team player who takes initiative and is resourceful.
  • Eagerness to learn new technology/processes and further develop skills.
  • Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices effective September 22, 2021.  Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious or other grounds as required by the Ontario Human Rights Code.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Title: Records Management Clerk

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective and innovative legal advice to our clients since 1860. We have thrived by working with our clients to form true partnerships with them to ensure that our legal advice addresses their priorities. Our friendly and collaborative culture means WeirFoulds is not only a great place to work, but a great place to develop and thrive. We support and nurture our team enabling you to fulfil your potential and help shape the future of our firm.

We are currently looking for a Records Management Clerk for full-time role in our Toronto office. This is an exciting opportunity for an individual who wants to kick start their career at a downtown Toronto law firm, enjoys fast paced environments and wants to learn and expand their skill sets under the close mentorship and supervision of the Risk & Records Specialist. The Records Management Clerk will maintain records and indexes of all closed files at the firm, manage file retention & destruction, provide assistance to our legal staff, and support the Records Management group on a daily basis.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. The successful candidates will be required to be physically present in the office

as this role is seen as an essential service/function in providing support to our legal professionals.

Key Responsibilities

  • Perform essential daily tasks such as file indexing, maintaining a database of closed files, sending & retrieving files to and from storage, and applying appropriate retention periods to closed files.
  • Maintain a working relationship with our off-site storage partner, communicating our storage and retention needs.
  • Assist in onboarding and offboarding legal files and updating local databases and records appropriately.
  • Respond to internal requests from lawyers and legal assistants in an accurate & timely manner.
  • Prepare all file transfers, both physical and electronic, in adherence with the External File Transfer process.
  • Advise legal assistants and lawyers about Records Management practices surrounding both physical and digital record keeping.
  • Manage file retention and destruction, ensuring that any file destruction complies with all relevant guidelines and legislation.
  • Conduct annual clean-up of our on-site and off-site storage facilities.
  • Maintain confidentiality relating to our clients & legal records.
  • Participate in educational sessions teaching legal assistants about Records Management and provide Records Management training to new hires.
  • Participate in meetings with management, and providing guidance on how to improve the records and information practices at the firm, suggested updates to records management policies and procedures, suggest ideas to reduce our physical (paper) footprint and transition to electronic solutions, etc.
  • Perform repeated and regular lifting of heavy boxes (Up to 50 lbs.).
  • Perform other administrative and clerical duties, and support all other projects as assigned.

Required Skills and Qualifications

  • Post-Secondary School Diploma; Degree in Archives & Records Management (or Equivalent) is preferred.
  • Experience with office practices and procedures relating to record keeping, filing, scanning, and information systems.
  • Knowledge of current relevant legal industry practices and software.
  • Perform accurate and timely data entry to maintain records of all documents sent to storage.
  • Demonstrate exceptional time management, organizational and prioritization skills
  • Experience with and understanding of implementing legal retention period standards for legal files.
  • Experience with Microsoft Office Suite (Word, Excel, Access, SharePoint, Teams etc.).

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices effective September 22, 2021.  Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious or other grounds as required by the Ontario Human Rights Code.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

To learn more, please contact:

Amita Bhika
Human Resources Manager
647.715.3502
abhika@weirfoulds.com