We are seeking an experienced Communications Specialist to join our Marketing and Business Development team on a permanent full-time basis. This role reports to the Communications Manager, supporting the firm’s communications portfolio and works collaboratively with the Business Development Managers, Events Specialists, and other key stakeholders at the firm. The Communications Specialist will be accountable for the development of the firm’s content portfolio, promotional materials and other graphic design needs, managing directories and award nominations, and being a key player in developing newsletters/articles, presentations, social media, and web-based content. 

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, this role requires a candidate who is client-focused and committed to service excellence. The successful candidate will be a creative self-starter with a collaborative mindset, positive attitude and excellent attention to detail.  

This is a full-time, permanent opportunity – Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week. However, due to the nature of the role, some flexibility will be required both in working hours and in-office workdays.

Key Responsibilities 

• Responsible for the production and graphic design of marketing materials (including video material, where appropriate) to support the firm’s business development and client communication initiatives. 
• Creating and managing external and internal communications, including press releases, newsletters, website updates, regular social media content, print and online advertising, print collateral, and internal and external presentations and reports. 
• Responsible for the overall planning, management and execution of the firm’s third-party news and social media coverage, including pitching stories to traditional and new media outlets. 
• Managing award, rankings and directory submissions. 
• Maintaining the firm’s website, including refreshing information on web pages, managing search engine optimization (SEO), testing page functionality, and monitoring communications received through the contact field. 
• Managing the onboarding requirements for new hires, including but not limited to organizing photoshoots, press releases, social media advertisement, directory updates, and updating our CRM platform. 
• Regular monitoring and action of department’s mailboxes – firm, publications and announcements. 
• Other duties, as assigned. 

 Core Competencies 

• Impressive visual design skills 
• Strong project management and organizational abilities 
• Attention to detail and ability to manage multiple deadlines 
• Creative thinking and problem-solving skills 
• Excellent written and verbal communication skills 
• Collaborative mindset for working with cross-functional teams 
• Solution-oriented team player 

Preferred Qualifications 

• Experience with award submissions and industry directories 
• Media relations experience and existing media contacts 
• Experience with CRM systems  

Required Skills & Qualifications 

• Bachelor’s degree in Communications, Marketing, Public Relations, Journalism, English, or related field 
• 2-4 years of experience in communications, marketing, or public relations 
• Experience in professional services (law firm experience preferred)  
• Demonstrated experience with graphic design, content creation and digital marketing 
• Technical skills: 
• Proficiency in content management systems (CMS) and website maintenance 
• Strong knowledge of social media platforms and management tools 
• Experience with graphic design software (Adobe Creative Suite, Canva, or similar) 
• SEO knowledge and web analytics tools (Google Analytics, etc.) 
• Email marketing platforms and newsletter creation 
• Basic understanding of media relations and PR tools 

Candidates who meet the above qualifications are asked to apply online with a copy of their cover letter and resume attached (preferably together in a single file). Click here to apply.

The target salary range for this position is $60,000 – $80,000, commensurate with the successful candidate’s skills, experience, and qualifications.

We are currently looking for a full-time Coordinator, Conflicts and Records Management, for our Toronto office.
This is an exciting opportunity for an individual who wants to kick start their career at a downtown Toronto law firm
and wants to learn and expand their skillset under the close mentorship and supervision of the Advisor, Conflicts and Records Management.  

This is a full-time contract position with an expected duration of thirteen (13) months. Core work hours are Monday to Friday, 9:00 a.m. to 5:00 p.m. The successful candidate will be required to attend the office full-time during the initial one-month training period, followed by a four (4) day per week in-office schedule until March. Beginning in March, the role will transition to a hybrid work arrangement requiring a minimum of three (3) in-office days per week. 

 Key Responsibilities: 

• Perform conflicts searches using Intapp Open and assist with file openings process; enter data, create alternate search terms, assign file opening requests to firm members, create reports, and maintain a conflicts database. 
• Prepare and send weekly conflicts report email. 
• Managing the Records Department and conflicts inbox and responding to queries in a timely manner. 
• Problem solves database issues within Intapp Open, and able to liaise with the vendor team to resolve and trouble shoot any technical errors
  with the database. 
• Respond to general internal inquiries received from lawyers and legal assistants related to conflicts and/or record management policy and procedure.  
• Perform essential daily tasks such as file indexing, maintaining
  multiple records and conflicts databases, sending
  and retrieving files to and from storage, and applying appropriate retention periods to closed files. 
• Assist in the onboarding and offboarding activities for legal files and updating local databases and records appropriately. 
• Oversee all file transfers, both physical and electronic, in adherence with the External File Transfer process, and assist with lawyer/partner offboarding process. 
• Assist with file destruction procedures, ensuring that any file destruction complies fully with the
  firm policy. 
• Maintain confidentiality relating to all clients & legal records. 
• Perform repeated and regular lifting of heavy boxes (Up to 50 lbs.). 
• Perform other administrative and clerical duties and support all other department projects as assigned. 

Required Skills and Qualifications: 

• Post-Secondary School Diploma and/or a degree in Archives & Records Management or Risk Management (or equivalent) is preferred. 
• At least 1-2 years of experience in records management, database maintenance, data entry, or similar would be considered an asset. 
• Experience and knowledge in office practices and procedures, including record-keeping, filing, scanning, and information systems, is considered an asset. 
• Strong verbal and written communication skills are essential.  
• Demonstrate exceptional time management, organizational and prioritization skills. 
• Self-starter, ability to work independently 
• A service-oriented attitude with a high willingness to assist and maintain excellent service standards.  
• Passionate about providing quality service and work product.  
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters. 
• Proficient in Microsoft Office Suite, including Word, Excel, Access, SharePoint, Teams, and other related applications. 
• Proficiency in computer skills is essential, including confidence in using keyboard shortcuts and working with large spreadsheets.  
• Knowledge of current relevant legal industry practices and software is an asset. 

The target salary range for this position is $50,000–$60,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Candidates who meet the above qualifications are asked to please apply online here with a copy of their resume and cover attached. 

We are currently recruiting a Litigation Legal Assistant to join our Regulatory practice. This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges. In this role you will be supporting three lawyers.

The successful candidate must be able to confidently utilize one’s litigation, technical knowledge and practice management skills to execute in this role. You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office 3 days/week. 

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate. 
• Providing assistance to lawyer(s) with trial and hearing preparation including supporting with the compilation of records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Opening and closing files electronically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least six (6) years of relevant litigation work experience is required. Prior experience in Regulatory Law would be advantageous.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Familiarity with the scheduling and filing processes with the Toronto and Ontario courts and Case Center, would be an asset. 
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents. 
• Excellent time management, organizational and prioritization skills. 
• Ability to work independently and within tight timelines. 
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player. 
• Passionate about providing quality service and work product to lawyers, clients and the court. 
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online here with a copy of their resume and cover letter attached (preferably together in a single file). 

The target salary range for this position is $60,000-$80,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are currently recruiting a Litigation Legal Assistant to join our Commercial Litigation practice. This is an exciting opportunity for an individual who enjoys variety at a busy, fast-paced desk that offers a broad range of litigation, legal, and executive assistant responsibilities and challenges. In this role you will be supporting three legal professionals.

The ideal candidate is a seasoned legal assistant with advanced litigation experience, strong technical proficiency, and superior practice management capabilities. You will be required to demonstrate initiative, strong communication (verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days per week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are accurate and in proper format.
• Compiling records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Typing up general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
• Opening and closing files electronically and physically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, including incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Tungsten/Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the courts.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online here with a copy of their resume and cover letter attached (preferably together in a single file).

This job posting is for an existing vacancy.

The target salary range for this position is $60,000 – 80,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary 

We are currently recruiting for a Litigation Legal Assistant to join our Municipal and Planning practice. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment. 

The successful candidate must have 3-6 years of relevant experience and be able to confidently utilize one’s litigation, technical knowledge and practice management skills. The candidate will be responsible for supporting three lawyers and will be responsible for a broad range of legal and administrative duties related to municipal and planning law and litigation. The role requires strong initiative, communication and organizational skills, and a desire to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate. 
• Providing assistance to lawyer(s) with trial and hearing preparation including supporting with the compilation of records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts/ tribunals.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Opening and closing files electronically, which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage) for each client matter.
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• Three to six years of relevant litigation work experience is required. Prior experience in Municipal and Planning Law would be advantageous.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Familiarity with the scheduling and filing processes with the Ontario Land Tribunal (OLT), including the Toronto and Ontario courts and CaseLines would be an asset. 
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure, OLT Rules and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents. 
• Excellent time management, organizational and prioritization skills. 
• Ability to work independently and within tight timelines. 
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player. 
• Passionate about providing quality service and work product to lawyers, clients and the court. 
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover lettr attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $50,000 – $70,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are seeking a highly motivated, strategic, and organized professional to join WeirFoulds as our Manager, Strategic Initiatives & Chief of Staff to the Chair.

This unique role provides a front-row seat to the leadership, governance, and strategic direction of one of Canada’s leading law firms. Working directly with the Chair and closely with the executive team, you will help turn ideas into action by coordinating firm-wide initiatives, supporting key decision-making processes, and ensuring strategic priorities remain on track.

You will play a key role in supporting the execution of the firm’s strategic plan, facilitating cross-functional collaboration, and driving accountability for key initiatives across the firm.

This is an exceptional opportunity for a high-potential professional looking to accelerate their career while gaining broad exposure to strategy, operations, governance, and leadership within a professional services environment.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week.

Responsibilities

• Support the execution, monitoring, and reporting of the firm’s strategic plan and key priorities.
• Coordinate the execution of firm-wide strategic initiatives and special projects on behalf of the Chair and Leadership Team.
• Develop and manage project plans, timelines, deliverables, and progress reporting.
• Responsible for escalating risks and recommending corrective action.
• Prepare briefing notes, presentations, business cases, research, and analysis to support executive decision-making.
• Support governance activities, including coordinating meeting materials, agendas, action items, and follow-up for leadership and governance committees.
• Develop dashboards, scorecards, and reporting tools to track progress against strategic objectives.
• Coordinate executive communications, presentations, and messaging on behalf of the Chair.
• Conduct market research, benchmarking, and business analysis to support strategic planning and organizational effectiveness.
• Work across legal and business services functions to ensure alignment, communication, and accountability.
• Identify risks, resolve roadblocks, and proactively advance strategic priorities and initiatives.
• Build strong relationships with partners, leaders, and stakeholders across the firm to facilitate collaboration and execution.
• Lead complex strategic initiatives and special projects assigned by the Chair requiring coordination across multiple stakeholder groups.

Required Skills & Qualifications

• 4-6 years of professional experience in consulting, professional services, corporate strategy, project management, or a related field.
• Demonstrated experience managing complex projects involving multiple stakeholders and competing priorities.
• Exceptional organizational, project management, written communication, and presentation development skills.
• Strong analytical, critical thinking, and problem-solving abilities.
• Ability to build credibility and work effectively with senior leaders and stakeholders across the organization.
• Strong business acumen and interest in organizational strategy, governance, and leadership.
• Sound judgment, professionalism, discretion, and attention to detail.
• Ability to handle sensitive and confidential information with the highest level of integrity.
• A proactive, resourceful, and solutions-oriented mindset.
• Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel.
• Bachelor’s degree in Business, Commerce, Political Science, Public Administration, Communications, or a related discipline.

This role offers a rare opportunity to work directly with the Chair and gain exposure to the firm’s most important strategic discussions, decisions, and initiatives. You will collaborate with senior leaders, build meaningful relationships across the organization, and develop a deep understanding of leadership, governance, and firm management.

If you are a curious, ambitious, and highly organized professional looking for a role that combines strategy, project management, executive exposure, and meaningful impact, we would love to hear from you.

This job posting is for a new position.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $80,000 – $100,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

WeirFoulds is seeking a Senior Manager of Learning & Development to establish and lead the firm’s learning and development function.

This newly created role represents a strategic shift from a traditional training model toward a comprehensive approach to development, capability building, and organizational effectiveness. The successful candidate will design and implement a firm-wide learning strategy that supports lawyers and business professionals throughout their careers while helping the firm build the skills required for future success.

The Senior Manager of Learning & Development will be responsible for identifying critical capability needs, designing scalable development programs, supporting leadership and career development, advancing digital and AI fluency, and ensuring development investments align with firm priorities. The role requires a balance of strategic leadership and hands-on execution.

Reporting to the Chief People Officer, the Senior Manager of Learning & Development will work closely with firm leadership, practice group leaders, People & Culture, Marketing, Technology, and subject matter experts across the firm.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work from the office a minimum of 3 days per week.

Key Responsibilities

Learning & Development Strategy

• Develop and execute a firm-wide learning and development strategy aligned with the firm’s business and talent objectives.
• Identify current and future capability requirements across lawyers (in partnership with the professional development team) and business services professionals.
• Establish a multi-year learning roadmap supporting career progression, leadership development, digital capability, and business performance.
• Develop frameworks, standards, and governance for learning across the firm.
• Advise leadership on development priorities and learning investments.

Program Design & Learning Architecture

• Design a structured and staged development framework spanning onboarding through senior leadership.
• Create learning pathways tailored to different populations, including:
  • Students
  • Associates
  • Counsel
  • Partners
  • Legal Assistants
  • Clerks
  • Business Services professionals
• Build development experiences that combine formal learning, coaching, mentoring, stretch experiences, and on-the-job development.
• Introduce milestone-based learning aligned with key career transitions.

Leadership Development

• Design and oversee leadership development initiatives for key stakeholder groups (e.g., Practice Group Chairs, people leaders, and emerging leaders).
• Support coaching, mentoring, succession planning, and high-potential development initiatives.
• Establish development programs that strengthen leadership, management, communication, delegation, coaching, business development, and strategic thinking capabilities.

Digital & AI Capability Development

• Partner with the AI committee and the AI facilitator to define the firm’s digital fluency and AI capability-building agenda.
• Partner with Technology and Professional Development teams to identify emerging skills requirements.
• Design learning programs that help individuals effectively leverage technology, AI, and evolving ways of working.
• Ensure employees have access to practical, relevant, and role-specific digital learning experiences.

Learning Delivery & Facilitation

• Personally design, develop and facilitate selected high-impact learning programs.
• Engage and manage external facilitators, coaches, and learning partners where appropriate.
• Build and maintain a network of internal subject matter experts who contribute to learning delivery.
• Ensure learning experiences are engaging, practical, and focused on measurable outcomes.
• Balance strategic leadership with hands-on program development, facilitation and implementation.

Talent & Career Development

• Partner with the Professional Development, Legal Talent, and HR teams to support development planning and career growth.
• Help establish consistent development approaches across the firm.
• Support initiatives related to onboarding, performance development, succession planning, mentorship, and talent acceleration.
• Develop tools and resources that support individual growth and career ownership.

Learning Operations & Measurement

• Establish learning metrics, success measures, and reporting frameworks.
• Evaluate program effectiveness and continuously improve offerings.
• Track participation, engagement, capability growth, and business impact.
• Manage learning budgets, vendors, and technology platforms.
• Provide leadership, coaching and direction to learning resources, including the Training Coordinator, internal subject matter experts and external learning partners.

Qualifications & Experience

Required

• 8+ years of progressive experience in learning and development, organizational development, talent development, leadership development, or a related field.
• Demonstrated experience designing and implementing enterprise-wide learning strategies.
• Demonstrated facilitation experience with leadership, professional services or corporate audiences.
• Experience building learning programs from the ground up rather than operating within a mature learning function.
• Experience leading and developing employees, project teams, or cross-functional stakeholder groups.
• Strong curriculum design, facilitation, and stakeholder management skills.
• Ability to balance strategic thinking with hands-on execution.
• Experience influencing senior leaders and driving change across complex professional environments.
• Strong project management and program evaluation capabilities.

Preferred

• Experience within a professional services, legal, accounting, consulting, or knowledge-based organization.
• Experience leading leadership development and high-potential programs.
• Familiarity with digital capability development, AI adoption, and workforce transformation initiatives.
• Experience managing learning technologies and external learning providers.

Success in the First 24 Months

The successful candidate will:

• Establish a clear firm-wide L&D strategy and roadmap.
• Build a structured development framework for lawyers and business professionals.
• Launch digital fluency and AI capability programs.
• Introduce leadership development programming for key leadership populations.
• Improve onboarding and career development experiences.
• Implement development planning for targeted talent groups.
• Establish meaningful measurement of learning effectiveness and business impact.
• Build the foundation of a scalable learning function that grows with the firm.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Click here to apply online.

The target salary range for this position is $110,000 – $140,000, commensurate with the successful candidate’s skills, experience, and qualifications.

About the Role

WeirFoulds is seeking a Servery Assistant to deliver a consistently high standard of hospitality and front-of-house service to the Firm’s clients, lawyers and staff.

In this highly visible role, you will ensure that boardrooms, function spaces, lounges, coffee stations and servery areas are prepared, stocked and maintained to the Firm’s service standards, and that catering and meeting requirements are executed accurately and on time. You will also provide scheduled and unscheduled reception coverage, ensuring the front desk and main telephone line remain professionally staffed throughout the business day.

This is an excellent opportunity for a service-oriented professional who enjoys variety and moves easily between behind-the-scenes preparation and client-facing interaction.

This is a full-time, on-site position based in the office five days per week, Monday through Friday, from 9:00 a.m. to 5:00 p.m., with flexibility to work occasional overtime as needed.

What You’ll Do

Meetings, Boardrooms & Events

• Prepare, set, refresh and reset boardrooms for meetings, client visits, internal gatherings and catered events
• Ensure meeting rooms are clean, organized, properly configured and stocked with required food, beverages, dishware, glassware, cutlery, napkins and other service items
• Support catered meetings and events — receiving catering orders, setting up food and beverage service, monitoring replenishment needs, clearing service items and returning rooms to standard
• Respond promptly and professionally to day-of service needs, changes and requests, escalating issues where appropriate
• Work collaboratively with reception, facilities, vendors and internal teams to support a seamless client and guest experience
• Assist with setting up event spaces for firm-wide, reception and cocktail events

Reception Coverage

• Provide reception coverage during breaks, lunch periods, end of day, vacations and unplanned absences, including professionally answering all incoming calls through the main line
• Greet clients, guests, lawyers and staff in a professional and service-focused manner when providing reception support
• Handle incoming client deliveries and correspondence for legal and accounting teams, ensuring accurate routing and compliance with office procedures

Lounges, Serveries & Coffee Stations

• Maintain the lounges by cleaning surfaces and appliances, loading and unloading dishwashers, restocking snacks and beverages, and tidying seating areas
• Keep coffee stations and serveries clean, stocked and ready for daily use

Inventory & Supplier Coordination

• Assist with ordering, receiving, unpacking, stocking, rotating and organizing supplies in accordance with established procedures
• Track frequently used items, flag shortages or waste concerns, and help maintain accurate supply records
• Support cost-conscious use of supplies while maintaining appropriate service levels and presentation standards
• Place and coordinate orders with approved vendors — including Van Houtte Coffee, Voilà, Costco and Canadian Linen — in the absence of the Hospitality Services Supervisor, ensuring adequate inventory levels and uninterrupted service
• Perform other duties as assigned

What You Bring

Education & Certification

• Grade 12 education or equivalent
• Valid Food Handler Certification and Smart Serve certification

Experience

• At least two years of relevant experience in hospitality, food and beverage service, or a comparable client-facing environment
• A professional and polished telephone manner; experience handling a multi-line main reception line is an asset
• Working knowledge of food hygiene and safety basics
• Basic proficiency with Outlook (email and meeting invitations) and the ability to read and interpret a meeting room booking schedule in Outlook

Skills & Approach

• Strong customer service skills and a warm, professional presence with clients, guests and colleagues
• Excellent attention to detail, with the ability to prioritize competing requests and adjust quickly when plans change
• Sound judgment and discretion in handling confidential information
• A collaborative, team-oriented approach and a positive attitude in a fast-paced environment

Working Conditions

• Regular walking between floors and standing for extended periods
• Frequent bending, reaching, lifting, carrying, stocking and moving supplies and service items
• Safely lifting and carrying items weighing up to 50 lbs

The target salary range for this position is $45,000–$50,000, commensurate with the successful candidate’s skills, experience, and qualifications.

To apply, click here.

WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at accommodations@weirfoulds.com.

Role Summary

The Talent Acquisition Coordinator supports the firm’s recruitment function by coordinating and supporting the full recruitment lifecycle for Legal Support and Business Services professionals. Reporting to the Head of Human Resources, the role partners closely with hiring managers, external search firms, educational institutions, and candidates to deliver an efficient, professional, and high-quality recruitment experience.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work from the office a minimum of 3 days per week.

Key Responsibilities

Recruitment & Talent Acquisition

• Coordinate recruitment activities from requisition approval through to offer acceptance for legal and business services roles.
• Draft, post, and manage job advertisements across internal and external recruitment platforms.
• Conduct initial candidate screening and phone interviews, as appropriate.
• Coordinate interview scheduling and logistics for candidates, hiring managers, lawyers, partners, and interview panels.
• Prepare interview materials, candidate profiles, evaluation forms, and related documentation.
• Manage candidate communications throughout the recruitment process, including interview confirmations, status updates, and follow-up.
• Coordinate reference checks, background checks, and other pre-employment requirements.
• Liaise with external recruitment agencies and search firms, including tracking candidate submissions and related terms.

Candidate Experience & Employer Branding

• Act as a professional and responsive point of contact for candidates throughout the recruitment lifecycle.
• Support a positive, organized, and respectful candidate experience that reflects the firm’s values and reputation.
• Assist with recruitment marketing, job posting content, employer branding materials, and career-related communications.
• Support diversity, equity, and inclusion considerations within recruitment outreach and hiring processes.

Recruitment Administration, Data & Reporting

• Maintain accurate recruitment records within the HRIS (BambooHR), applicant tracking system, and recruitment files.
• Track recruitment activity, candidate pipelines, vacancy status, time-to-fill, source of hire, and related metrics.
• Prepare recruitment reports and updates for the Head of Human Resources.
• Maintain confidentiality of candidate, employee, and firm information at all times.
• Support recruitment vendor administration, agency tracking, invoices, and related documentation.

Onboarding Support

• Coordinate pre-boarding and onboarding activities for new hires.
• Partner with HR, IT, Facilities, Marketing, and hiring managers to support a smooth onboarding experience.
• Ensure required new hire documentation, system requests, and onboarding communications are completed accurately and on time.
• Support new hire orientation, integration activities, and other HR initiatives as required.
• Perform other related duties and special projects as assigned.

Qualifications

Education

• Post-secondary education in Human Resources, Business Administration, Psychology, or a related field is considered an asset.

Experience

• Minimum 2 years of experience in talent acquisition and recruitment coordination.
• Experience supporting recruitment for professional, client-service, legal, administrative, or business services roles.
• Experience managing multiple concurrent recruitment processes in a fast-paced, deadline-driven environment.
• Previous experience in a law firm or other professional services environment is considered an asset.

Knowledge, Skills & Abilities

• Strong understanding of recruitment coordination, candidate experience, and hiring process best practices.
• Knowledge of applicable employment, human rights, and accessibility legislation, including the ESA, Working for Workers legislation, the Ontario Human Rights Code, and AODA.
• Excellent written and verbal communication skills, with a professional and polished communication style.
• Strong organizational skills and ability to manage competing priorities with accuracy and follow-through.
• High attention to detail, particularly in scheduling, documentation, offer letters, and candidate records.
• Ability to build trusted relationships with candidates, hiring managers, lawyers, partners, and external recruiters.
• Sound judgment, discretion, and ability to handle confidential information appropriately.
• Proficiency with Microsoft Office, Outlook, Teams, HRIS platforms, and applicant tracking systems.
• Ability to work independently while knowing when to escalate issues or seek guidance.

Key Competencies

• Relationship Building
• Candidate Service Orientation
• Communication
• Organization & Planning
• Attention to Detail
• Accountability
• Professionalism
• Confidentiality
• Initiative

Success Measures

• Recruitment processes are coordinated accurately, professionally, and in a timely manner.
• Candidates and hiring managers receive responsive, high-quality support throughout the process.
• Recruitment data, documentation, and reporting are complete, accurate, and well maintained.
• Offer letters, pre-employment steps, and onboarding activities are completed with strong attention to detail.
• The role contributes positively to the firm’s talent attraction efforts and overall employer brand.

This is a new role.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Click here to apply online.

The target salary range for this position is $60,000 – $70,000, commensurate with the successful candidate’s skills, experience, and qualifications.