Role Summary 

We are currently recruiting for a Legal Assistant to join our Corporate practice group on a full-time, permanent basis. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment. 

The candidate will be responsible for supporting three senior corporate law clerks. The successful candidate is a legal assistant with experience in corporate law, strong technical proficiency, and superior practice management capabilities. The role requires initiative, strong communication (verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. The successful candidate will be required to work in the office a 5 days per week.

Responsibilities

• Preparing and/or drafting various transactional documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Typing general correspondence and various transactional documents from handwritten notes, phone, or verbal instructions.
• Managing and tracking deadlines, and appointments, including managing the law clerks Outlook calendars and scheduling appointments as requested.
• Administrative tasks such as filing, which might include physical or electronic materials, as well as preparing labels, updating client information or similar requests.
• Opening and closing files electronically and physically, which also includes maintaining detailed matter/client list for the clerks and maintaining the electronic filing system (iManage).
• Processing and tracking all third-party vendor invoices for corporate searches in the finance system (Emburse).
• Assist in organizing physical minute books and transitioning them to a digital records system (MinuteBox).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department as and when required.
• General administrative duties such as booking meeting rooms, working with other internal departments to provide documents/other materials to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least two to three years prior work experience in corporate law (transactional desk).
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Strong working experience, understanding and knowledge of legal terminology, procedures and corporate transactions.
• Proficient with legal software (iManage, 3E, InterAction, MinuteBox) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF).
• Experience with MinuteBox is an asset.
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful. 
• Passionate about providing quality service and work product to clients.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply.

The target salary range for this position is $40,000 – $60,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

The Intermediate Accountant will play a key role in the organization’s accounting and financial reporting functions. This role is responsible for maintaining accurate financial records, analyzing financial results, supporting budgeting and audit requirements, and driving continuous improvements in processes and reporting. The ideal candidate is a proactive self-starter with strong analytical abilities, excellent communication skills, and a collaborative approach to working across departments.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work from the office a minimum of 3 days per week.

Key Responsibilities

• Support the monthly, quarterly, and annual financial close processes.
• Prepare and post accurate and timely journal entries, including accruals and adjusting entries.
• Complete monthly balance sheet reconciliations and ensure all reconciling items are investigated and resolved promptly.
• Review and approve accounting transactions for accuracy, completeness, and compliance with company policies.
• Serve as a subject matter expert on the general ledger and account activity.
• Investigate financial variances and trends, providing meaningful analysis and recommendations to management.
• Support the annual external audit process and ensure timely completion of audit requirements.
• Maintain compliance with applicable accounting standards, including ASPE (Accounting Standards for Private Enterprises).
• Assist with the annual budgeting process, forecasts, and financial analysis
• Support the implementation and monitoring of internal controls and financial policies.
• Support and participate in system enhancements, process automation initiatives, and continuous improvement projects.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA designation, or CPA student would be an asset.
• 2-3 years of progressive accounting experience, preferably within a law firm or professional services environment.
• Strong knowledge of ASPE reporting requirements.
• Experience supporting month-end close, financial reporting, reconciliations, and audit processes.
• Experience with 3E financial management software is considered a strong asset.

Skills & Competencies

• Strong analytical and problem-solving skills with exceptional attention to detail and a continuous improvement mindset.
• Excellent verbal and written communication skills.
• Strong understanding of general ledger accounting and financial reporting.
• Highly organized with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Self-starter with the ability to work independently and take ownership of responsibilities.
• Collaborative team player who builds effective working relationships across the organization.
• Proficiency with Microsoft Excel and other financial reporting tools.

This is a new role.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Click here to apply online.

The target salary range for this position is $60,000 – $72,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

Job Description

We are seeking a Legal Assistant to join our Information Technology/IP practice group.

This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced team environment. The role offers a broad range of legal and administrative job responsibilities in business law. 

The successful candidate must have 3-6 years of relevant experience and be able to confidently utilize one’s technical knowledge and superior practice management capabilities to deliver high-quality legal support to three lawyers. The role requires initiative, strong communication (verbal and written) and organizational skills, and a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office up to 3 days per week. 

Responsibilities

• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments as needed.
• Prepare status reports to summarize client portfolios.
• Preparing other routine legal documents and letters with some direction (handwritten notes, dictation, phone and oral instructions), and/or often from precedents.
• Opening and closing files electronically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications 

• At least three years of experience in Information Technology/IP law.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently, multi-task and meet tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills, an excellent team player who takes initiative and is resourceful.
• Passionate about providing quality service and work product to lawyers and clients. 
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for a new role.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $50,000 – $70,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Overview

The Legal Talent Coordinator plays a critical role in shaping the experience of our Legal Talent (Students, Law Clerks, Associates and Income Partners) working closely with the Director of Legal Talent and Manager of Professional Development (together, the PD Team). You will assist with key activities such as performance reviews, recruitment, onboarding, and training, all while collaborating with cross-functional teams across HR, IT, Finance, Facilities, Marketing and more. This is an exciting opportunity to manage diverse tasks, from financial reporting and data analysis to organizing engaging social events. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage high-volume, time-sensitive tasks with professionalism and discretion.

 Principal Duties & Responsibilities:

1. Performance Reviews: Plan, organize and help manage the performance review processes for our Legal Talent including collecting feedback, scheduling review meetings, reviewing and compiling feedback, and assisting with preparing meeting materials for the Talent Committee.
2. Lateral Recruitment: Assist with the recruitment process for Associates, drafting the job
   posting and working with HR to post in various forums, managing the application portal, scheduling interviews and being a point of contact for the candidates.
3. Student Recruitment: Assist with the recruitment process for Students, including supporting the PD Team with organizing an open house and firm members’ attendance at career fairs, drafting the job
   posting and managing the application portal (which includes a high volume of applications by school), liaising with law schools regarding status of candidates, assembling review packages for lawyer volunteers, and scheduling interviews.
4. Training, Onboarding & Orientation: Working with the PD Team and other members of business services to organize and coordinate all training activities for students and associates; prepare orientation schedules and onboarding materials for newly hired students and associates; liaise with various business services departments.
5. Day-to-Day Program Management: Assist with ordinary course functions of the associate and student programs including managing the annual calendar and tracking deadlines; organizing engagement and social events led by the PD team, managing processes related to associate leaves, secondments and departures.
6. General Administrative Tasks: Book meetings, manage calendars, draft email communications, and provide administrative and project management support on an as-needed basis. Manage expenses and invoices related to professional memberships, CPD programs and other talent-related costs.

Education/Knowledge and Experience: 

• Previous experience in professional services, HR coordination, legal administration, or recruitment support strongly preferred
• Project management experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new systems.
• Proficiency in Vi software (Eval, Recruit, etc.) considered to be a strong asset

Skills and Abilities: 

• Excellent project management skills
• Excellent written and oral communication skills and attention to detail
• Outstanding time management & organizational skills with the ability to prioritize competing tasks and manage high-volume workflow
• Capacity to complete tasks with minimal supervision
• Ability to work as a team player in a professional, courteous manner
• Advanced problem-solving, critical thinking and decision-making skills
• High level of professionalism, confidentiality and discretion

Note: this role will require paid overtime at certain times of the year.

This is a new role.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). To apply, click here.

The target salary range for this position is $50,000 – $60,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are currently recruiting a Litigation Legal Assistant to join our Construction Law practice group. This is an exciting opportunity for an individual who enjoys variety at a fast-paced desk that offers a broad range of responsibilities and challenges.

The successful candidate must be able to confidently utilize litigation knowledge, technical proficiency, and superior practice management capabilities to deliver high-quality legal support to three lawyers. The role requires initiative, strong communication (verbal and written) and organizational skills, and a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office up to 3 days per week. 

Responsibilities

• Drafting and/or preparing various legal correspondence, and ensuring that they are in proper format and accurate. 
• Running conflict checks, opening and closing files electronically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
• Assisting lawyer(s) with compilation of records and briefs as and when required, including hyperlinking cases and documents.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts/tribunals.
• Managing and tracking deadlines, limitation periods, and appointments.
• Preparing and sending monthly accounts, application and replenishment of trust funds, and following up on unpaid accounts.
• Entering dockets into accounting software (3E) as and when required.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements’
• Continually assessing and establishing work priorities, and supporting other assistants and lawyers, as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least six (6) years of relevant litigation work experience is required. Prior experience in Construction Law is an asset, but not required.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Familiarity with the scheduling and filing processes with the Toronto and Ontario courts and CaseLines, is an asset. 
• Familiarity with the Rules of Civil Procedure and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents. 
• Excellent time management, organizational and prioritization skills. 
• Ability to work independently and within tight timelines. 
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player. 
• Passionate about providing quality service and work product to lawyers, clients and the court. 
• Good judgment and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online here with a copy of their resume and cover letter attached (preferably together in a single file).

The target salary range for this position is $60,000 – $80,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary 

We are currently recruiting for a Litigation Legal Assistant to join our Municipal and Planning practice. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment. 

The successful candidate must have 3-6 years of relevant experience and be able to confidently utilize one’s litigation, technical knowledge and practice management skills. The candidate will be responsible for supporting three lawyers and will be responsible for a broad range of legal and administrative duties related to municipal and planning law and litigation. The role requires strong initiative, communication and organizational skills, and a desire to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate. 
• Providing assistance to lawyer(s) with trial and hearing preparation including supporting with the compilation of records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts/ tribunals.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Opening and closing files electronically, which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage) for each client matter.
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• Three to six years of relevant litigation work experience is required. Prior experience in Municipal and Planning Law would be advantageous.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Familiarity with the scheduling and filing processes with the Ontario Land Tribunal (OLT), including the Toronto and Ontario courts and CaseLines would be an asset. 
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure, OLT Rules and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents. 
• Excellent time management, organizational and prioritization skills. 
• Ability to work independently and within tight timelines. 
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player. 
• Passionate about providing quality service and work product to lawyers, clients and the court. 
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover lettr attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $50,000 – $70,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are seeking a highly motivated, strategic, and organized professional to join WeirFoulds as our Manager, Strategic Initiatives & Chief of Staff to the Chair.

This unique role provides a front-row seat to the leadership, governance, and strategic direction of one of Canada’s leading law firms. Working directly with the Chair and closely with the executive team, you will help turn ideas into action by coordinating firm-wide initiatives, supporting key decision-making processes, and ensuring strategic priorities remain on track.

You will play a key role in supporting the execution of the firm’s strategic plan, facilitating cross-functional collaboration, and driving accountability for key initiatives across the firm.

This is an exceptional opportunity for a high-potential professional looking to accelerate their career while gaining broad exposure to strategy, operations, governance, and leadership within a professional services environment.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week.

Responsibilities

• Support the execution, monitoring, and reporting of the firm’s strategic plan and key priorities.
• Coordinate the execution of firm-wide strategic initiatives and special projects on behalf of the Chair and Leadership Team.
• Develop and manage project plans, timelines, deliverables, and progress reporting.
• Responsible for escalating risks and recommending corrective action.
• Prepare briefing notes, presentations, business cases, research, and analysis to support executive decision-making.
• Support governance activities, including coordinating meeting materials, agendas, action items, and follow-up for leadership and governance committees.
• Develop dashboards, scorecards, and reporting tools to track progress against strategic objectives.
• Coordinate executive communications, presentations, and messaging on behalf of the Chair.
• Conduct market research, benchmarking, and business analysis to support strategic planning and organizational effectiveness.
• Work across legal and business services functions to ensure alignment, communication, and accountability.
• Identify risks, resolve roadblocks, and proactively advance strategic priorities and initiatives.
• Build strong relationships with partners, leaders, and stakeholders across the firm to facilitate collaboration and execution.
• Lead complex strategic initiatives and special projects assigned by the Chair requiring coordination across multiple stakeholder groups.

Required Skills & Qualifications

• 4-6 years of professional experience in consulting, professional services, corporate strategy, project management, or a related field.
• Demonstrated experience managing complex projects involving multiple stakeholders and competing priorities.
• Exceptional organizational, project management, written communication, and presentation development skills.
• Strong analytical, critical thinking, and problem-solving abilities.
• Ability to build credibility and work effectively with senior leaders and stakeholders across the organization.
• Strong business acumen and interest in organizational strategy, governance, and leadership.
• Sound judgment, professionalism, discretion, and attention to detail.
• Ability to handle sensitive and confidential information with the highest level of integrity.
• A proactive, resourceful, and solutions-oriented mindset.
• Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel.
• Bachelor’s degree in Business, Commerce, Political Science, Public Administration, Communications, or a related discipline.

This role offers a rare opportunity to work directly with the Chair and gain exposure to the firm’s most important strategic discussions, decisions, and initiatives. You will collaborate with senior leaders, build meaningful relationships across the organization, and develop a deep understanding of leadership, governance, and firm management.

If you are a curious, ambitious, and highly organized professional looking for a role that combines strategy, project management, executive exposure, and meaningful impact, we would love to hear from you.

This job posting is for a new position.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $80,000 – $100,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

WeirFoulds is seeking a Senior Manager of Learning & Development to establish and lead the firm’s learning and development function.

This newly created role represents a strategic shift from a traditional training model toward a comprehensive approach to development, capability building, and organizational effectiveness. The successful candidate will design and implement a firm-wide learning strategy that supports lawyers and business professionals throughout their careers while helping the firm build the skills required for future success.

The Senior Manager of Learning & Development will be responsible for identifying critical capability needs, designing scalable development programs, supporting leadership and career development, advancing digital and AI fluency, and ensuring development investments align with firm priorities. The role requires a balance of strategic leadership and hands-on execution.

Reporting to the Chief People Officer, the Senior Manager of Learning & Development will work closely with firm leadership, practice group leaders, People & Culture, Marketing, Technology, and subject matter experts across the firm.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work from the office a minimum of 3 days per week.

Key Responsibilities

Learning & Development Strategy

• Develop and execute a firm-wide learning and development strategy aligned with the firm’s business and talent objectives.
• Identify current and future capability requirements across lawyers (in partnership with the professional development team) and business services professionals.
• Establish a multi-year learning roadmap supporting career progression, leadership development, digital capability, and business performance.
• Develop frameworks, standards, and governance for learning across the firm.
• Advise leadership on development priorities and learning investments.

Program Design & Learning Architecture

• Design a structured and staged development framework spanning onboarding through senior leadership.
• Create learning pathways tailored to different populations, including:
  • Students
  • Associates
  • Counsel
  • Partners
  • Legal Assistants
  • Clerks
  • Business Services professionals
• Build development experiences that combine formal learning, coaching, mentoring, stretch experiences, and on-the-job development.
• Introduce milestone-based learning aligned with key career transitions.

Leadership Development

• Design and oversee leadership development initiatives for key stakeholder groups (e.g., Practice Group Chairs, people leaders, and emerging leaders).
• Support coaching, mentoring, succession planning, and high-potential development initiatives.
• Establish development programs that strengthen leadership, management, communication, delegation, coaching, business development, and strategic thinking capabilities.

Digital & AI Capability Development

• Partner with the AI committee and the AI facilitator to define the firm’s digital fluency and AI capability-building agenda.
• Partner with Technology and Professional Development teams to identify emerging skills requirements.
• Design learning programs that help individuals effectively leverage technology, AI, and evolving ways of working.
• Ensure employees have access to practical, relevant, and role-specific digital learning experiences.

Learning Delivery & Facilitation

• Personally design, develop and facilitate selected high-impact learning programs.
• Engage and manage external facilitators, coaches, and learning partners where appropriate.
• Build and maintain a network of internal subject matter experts who contribute to learning delivery.
• Ensure learning experiences are engaging, practical, and focused on measurable outcomes.
• Balance strategic leadership with hands-on program development, facilitation and implementation.

Talent & Career Development

• Partner with the Professional Development, Legal Talent, and HR teams to support development planning and career growth.
• Help establish consistent development approaches across the firm.
• Support initiatives related to onboarding, performance development, succession planning, mentorship, and talent acceleration.
• Develop tools and resources that support individual growth and career ownership.

Learning Operations & Measurement

• Establish learning metrics, success measures, and reporting frameworks.
• Evaluate program effectiveness and continuously improve offerings.
• Track participation, engagement, capability growth, and business impact.
• Manage learning budgets, vendors, and technology platforms.
• Provide leadership, coaching and direction to learning resources, including the Training Coordinator, internal subject matter experts and external learning partners.

Qualifications & Experience

Required

• 8+ years of progressive experience in learning and development, organizational development, talent development, leadership development, or a related field.
• Demonstrated experience designing and implementing enterprise-wide learning strategies.
• Demonstrated facilitation experience with leadership, professional services or corporate audiences.
• Experience building learning programs from the ground up rather than operating within a mature learning function.
• Experience leading and developing employees, project teams, or cross-functional stakeholder groups.
• Strong curriculum design, facilitation, and stakeholder management skills.
• Ability to balance strategic thinking with hands-on execution.
• Experience influencing senior leaders and driving change across complex professional environments.
• Strong project management and program evaluation capabilities.

Preferred

• Experience within a professional services, legal, accounting, consulting, or knowledge-based organization.
• Experience leading leadership development and high-potential programs.
• Familiarity with digital capability development, AI adoption, and workforce transformation initiatives.
• Experience managing learning technologies and external learning providers.

Success in the First 24 Months

The successful candidate will:

• Establish a clear firm-wide L&D strategy and roadmap.
• Build a structured development framework for lawyers and business professionals.
• Launch digital fluency and AI capability programs.
• Introduce leadership development programming for key leadership populations.
• Improve onboarding and career development experiences.
• Implement development planning for targeted talent groups.
• Establish meaningful measurement of learning effectiveness and business impact.
• Build the foundation of a scalable learning function that grows with the firm.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Click here to apply online.

The target salary range for this position is $110,000 – $140,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

The Talent Acquisition Coordinator supports the firm’s recruitment function by coordinating and supporting the full recruitment lifecycle for Legal Support and Business Services professionals. Reporting to the Head of Human Resources, the role partners closely with hiring managers, external search firms, educational institutions, and candidates to deliver an efficient, professional, and high-quality recruitment experience.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work from the office a minimum of 3 days per week.

Key Responsibilities

Recruitment & Talent Acquisition

• Coordinate recruitment activities from requisition approval through to offer acceptance for legal and business services roles.
• Draft, post, and manage job advertisements across internal and external recruitment platforms.
• Conduct initial candidate screening and phone interviews, as appropriate.
• Coordinate interview scheduling and logistics for candidates, hiring managers, lawyers, partners, and interview panels.
• Prepare interview materials, candidate profiles, evaluation forms, and related documentation.
• Manage candidate communications throughout the recruitment process, including interview confirmations, status updates, and follow-up.
• Coordinate reference checks, background checks, and other pre-employment requirements.
• Liaise with external recruitment agencies and search firms, including tracking candidate submissions and related terms.

Candidate Experience & Employer Branding

• Act as a professional and responsive point of contact for candidates throughout the recruitment lifecycle.
• Support a positive, organized, and respectful candidate experience that reflects the firm’s values and reputation.
• Assist with recruitment marketing, job posting content, employer branding materials, and career-related communications.
• Support diversity, equity, and inclusion considerations within recruitment outreach and hiring processes.

Recruitment Administration, Data & Reporting

• Maintain accurate recruitment records within the HRIS (BambooHR), applicant tracking system, and recruitment files.
• Track recruitment activity, candidate pipelines, vacancy status, time-to-fill, source of hire, and related metrics.
• Prepare recruitment reports and updates for the Head of Human Resources.
• Maintain confidentiality of candidate, employee, and firm information at all times.
• Support recruitment vendor administration, agency tracking, invoices, and related documentation.

Onboarding Support

• Coordinate pre-boarding and onboarding activities for new hires.
• Partner with HR, IT, Facilities, Marketing, and hiring managers to support a smooth onboarding experience.
• Ensure required new hire documentation, system requests, and onboarding communications are completed accurately and on time.
• Support new hire orientation, integration activities, and other HR initiatives as required.
• Perform other related duties and special projects as assigned.

Qualifications

Education

• Post-secondary education in Human Resources, Business Administration, Psychology, or a related field is considered an asset.

Experience

• Minimum 2 years of experience in talent acquisition and recruitment coordination.
• Experience supporting recruitment for professional, client-service, legal, administrative, or business services roles.
• Experience managing multiple concurrent recruitment processes in a fast-paced, deadline-driven environment.
• Previous experience in a law firm or other professional services environment is considered an asset.

Knowledge, Skills & Abilities

• Strong understanding of recruitment coordination, candidate experience, and hiring process best practices.
• Knowledge of applicable employment, human rights, and accessibility legislation, including the ESA, Working for Workers legislation, the Ontario Human Rights Code, and AODA.
• Excellent written and verbal communication skills, with a professional and polished communication style.
• Strong organizational skills and ability to manage competing priorities with accuracy and follow-through.
• High attention to detail, particularly in scheduling, documentation, offer letters, and candidate records.
• Ability to build trusted relationships with candidates, hiring managers, lawyers, partners, and external recruiters.
• Sound judgment, discretion, and ability to handle confidential information appropriately.
• Proficiency with Microsoft Office, Outlook, Teams, HRIS platforms, and applicant tracking systems.
• Ability to work independently while knowing when to escalate issues or seek guidance.

Key Competencies

• Relationship Building
• Candidate Service Orientation
• Communication
• Organization & Planning
• Attention to Detail
• Accountability
• Professionalism
• Confidentiality
• Initiative

Success Measures

• Recruitment processes are coordinated accurately, professionally, and in a timely manner.
• Candidates and hiring managers receive responsive, high-quality support throughout the process.
• Recruitment data, documentation, and reporting are complete, accurate, and well maintained.
• Offer letters, pre-employment steps, and onboarding activities are completed with strong attention to detail.
• The role contributes positively to the firm’s talent attraction efforts and overall employer brand.

This is a new role.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Click here to apply online.

The target salary range for this position is $60,000 – $70,000, commensurate with the successful candidate’s skills, experience, and qualifications.