We are seeking an experienced Communications Specialist to join our Marketing and Business Development team on a permanent full-time basis. This role reports to the Communications Manager, supporting the firm’s communications portfolio and works collaboratively with the Business Development Managers, Events Specialists, and other key stakeholders at the firm. The Communications Specialist will be accountable for the development of the firm’s content portfolio, promotional materials, directories and award nominations, newsletters/articles, presentations, social media, and web-based content.

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, this role requires a candidate who is client-focused and committed to service excellence. The successful candidate will be a creative self-starter with a collaborative mindset, positive attitude and exceptional attention to detail. 

This is a full-time, permanent opportunity – Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week. However, due to the nature of the role, some flexibility will be required both in working hours and in-office workdays.

Key Responsibilities

• Creating and managing external and internal communications, including: press releases, newsletters, website updates, regular social media content, print and online advertising, print collateral, and internal and external presentations and reports.
• Responsible for the overall planning, management and execution of the firm’s third-party news and social media coverage, including pitching stories to traditional and new media outlets.
• Managing award, rankings and directory submissions.
• Working alongside an external web administrator to maintain the firm’s website, including refreshing information on web pages, managing search engine optimization (SEO), testing page functionality, and monitoring communications received through the contact field.
• Production and graphic design of marketing materials to support the firm’s business development and client communication initiatives.
• Managing the onboarding requirements for new hires, including but not limited to creation of web bios, press releases, social media advertisement, directory updates, and photoshoots.
• Monitoring the effectiveness and analytics of marketing activities through the website and social media campaigns.
• Regular monitoring and action of department’s mailboxes – firm, publications and announcements.
• Other duties, as assigned.

Core Competencies

• Excellent written and verbal communication skills
• Strong project management and organizational abilities
• Attention to detail and ability to manage multiple deadlines
• Creative thinking and problem-solving skills
• Collaborative mindset for working with cross-functional teams

Preferred Qualifications

• Experience with award submissions and industry directories
• Media relations experience and existing media contacts
• Graphic Design capabilities 
• Experience with CRM systems

Required Skills and Qualifications

• Bachelor’s degree in Communications, Marketing, Public Relations, Journalism, English, or related field
• 2-4 years of experience in communications, marketing, or public relations
• Experience in professional services (law firm experience preferred) 
• Demonstrated experience with content creation and digital marketing
• Proficiency in content management systems (CMS) and website maintenance
• Strong knowledge of social media platforms and management tools
• Experience with graphic design software (Adobe Creative Suite, Canva, or similar)
• SEO knowledge and web analytics tools (Google Analytics, etc.)
• Email marketing platforms and newsletter creation
• Basic understanding of media relations and PR tools

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be self-starters, dedicated to entrepreneurialism including client service, client development and the building and strengthening of client relationships. If you would like to be part of this dynamic team, and enjoy working in a collegial environment, this is an excellent opportunity for you.

Please submit your application online, including a cover letter, resume. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at accommodations@weirfoulds.com.

We thank all candidates for their interest; however, only those selected for further consideration will be contacted.

Role Summary

We are currently seeking a Legal Assistant, Team Support to join our Legal Support Services team. This is a junior-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program who have had at least one year of relevant work experience post schooling.

This is an exciting opportunity for an individual who enjoys fast paced environments and wants to learn, expand their skillsets, and kickstart their legal career under the close mentorship of seasoned legal assistants at the firm’s Oakville office.

In this position, you will be responsible for providing legal support to a team of Legal Assistants. The position offers a broad range of responsibilities and challenges that will utilize one’s legal knowledge and broaden one’s practice management skills. The successful candidate will need to demonstrate initiative, strong communication and organizational skills, and a desire to work in a team environment and promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 4 days per week.

Responsibilities

• Preparing and/or drafting various legal documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Compiling records and briefs with the guidance of legal assistants in the practice group.
• Arranging for service of legal documents, filing with appropriate courts including using the online portal where appropriate and communicating with the courts as required.
• Typing general correspondence and various legal documents from handwritten notes, phone or verbal instructions.
• Opening and closing files electronically, which includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• Providing coverage support at various desks in the practice group when assistants are on vacation or there is an unplanned absence due to illness, etc.
• Administrative duties such as billings, docket entries, expenses, scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other related internal Departments to provide documents/other materials on time to meet client needs.
• Other administrative duties as assigned.

Qualifications, Skills & Experience

• At least one (1) year of prior legal assistant experience is required.
• Post-secondary education with a Legal Assistant or Legal Administration designation.
• Strong working knowledge of the Rules of Civil Procedure.
• Knowledge and understanding of legal terminology.
• Proficient with legal software (iManage, Elite/3E, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint).
• Proficient with PDF software (Kofax Power PDF/Adobe).
• Prior experience with CaseLines would be an asset.
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful.
• Eagerness to learn new technology/processes and further develop skills.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached. Please click here to apply online.