Role Summary

We are looking for a highly organized and proactive Catering Coordinator to join our Business Services team. This role reports to the firm’s Chief Client Officer and works closely with all business services units and other firm stakeholders.

In this role, you will be responsible for delivering exceptional services and seamless operations in our reception, boardroom and servery areas. You will be responsible for onsite catering and welcoming guests/clients at the reception. You should have excellent organizational skills, strong attention to detail, and the ability to liaise effectively with various personnel.

This is a full-time, permanent opportunity, with core work hours of Monday to Friday from 9:00 a.m. to 5:00 p.m. This position does not offer hybrid work arrangements; it requires working in the office full-time, five days a week.

Key Responsibilities

• Catering coordination with vendors to arrange food and beverage services which includes liaising with internal stakeholders to understand catering needs and ensuring dietary requirements and preferences are met for onsite meetings and events.
• Provide daily reception coverage at the front desk during breaks, at lunch time, end of day coverage and during planned vacation or unplanned absences. This will include:
  • Answering and professionally managing all incoming calls through the main line.
  • Directing calls to appropriate lawyers and staff members promptly and accurately.
  • Greeting clients, guests, and visitors with warmth and professionalism.
• Responsible for ordering and maintaining internal supply of food and beverages.
• Responsible for receiving and processing catering invoicing.
• Managing the budget for catering operations, ensuring cost-effective solutions.
• Provide on-site support during larger client meetings and events.
• Coordinating all aspects of guest/client visits, meetings and hosted events, which includes utilizing the meeting room booking tool to pull daily/ weekly reports to plan accordingly.
• Vendor relations, which includes building relationships and contract management with vendors for catering, and security (as and when required) to ensure high-quality service and timely delivery.
• Safeguard our premises through strict security and office protocols including opening and/or closing the main reception area.
• Provide administrative support as needed, including preparing reports and maintaining records related to catering activities.
• Other duties and projects as assigned.

Required Skills & Qualifications:

• Proven experience in catering and event coordination, hospitality or related role.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and experience with boardroom scheduling software would be advantageous.
• Attention to detail and a commitment to providing outstanding service.
• Ability to work collaboratively with other Business Services teams, and various internal and external stakeholders.
• Flexibility to adapt to changing priorities and handle last-minute requests.
• A Smart Serve Certificate would be highly advantageous but is not required.
• Overtime may be required for special events.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

Role Summary

We are currently recruiting a Litigation Legal Assistant to join our Commercial Litigation practice. This is an exciting opportunity for an individual who enjoys variety at a busy, fast-paced desk that offers a broad range of litigation, legal, and executive assistant responsibilities and challenges. In this role you will be supporting three legal professionals.

The successful candidate must be able to confidently utilize one’s strong litigation and technical knowledge and practice management skills to execute in this role. You will be required to demonstrate initiative, strong communication (verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days per week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are accurate and in proper format.
• Compiling records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Typing up general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
• Opening and closing files electronically and physically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, including incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least three (3) to five (5) years of relevant litigation work experience is required.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Tungsten/Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the courts.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

We are seeking a Facilities and Projects Lead to join our Operations team on a permanent, full-time basis, reporting to the Senior Manager, Operations. The ideal candidate will have a strong background in facilities management with the ability to oversee day-to-day operations, ensure a positive, efficient workplace experience, and lead projects that enhance our office environment and operational effectiveness. This onsite role is based primarily in our Toronto office, Monday to Friday, 8:00 a.m. to 4:00 p.m., with regular travel to our Oakville office (at least once per month) and occasional flexibility based on business needs.

Key Responsibilities

Facilities Operations:

• Serve as the primary point of contact for building management, vendors, and contractors, ensuring timely and professional service delivery.
• Oversee day-to-day facility operations, including maintenance, repairs, and routine inspections.
• Monitor and track facilities and office inventory budgets, service contracts, quotes and invoices.
• Support security, safety, and emergency preparedness, including participation on the Health and Safety Committee.
• Ensure compliance with health, safety, and accessibility regulations.
• Build collaborative relationships with lawyers, legal support and business services teams to address facility needs efficiently and with a service-first mindset.

Workplace Experience:

• Coordinate seating plans and coordinate office moves or reconfigurations, ensuring minimal disruption and smooth transitions.
• Collaborate with other departments on meeting room logistics and event-space requirements, including set-up and tear-down for all internal and external events.
• Maintain a positive, service-oriented workplace culture.

Special Projects:

• Lead and support workplace improvement initiatives, such as paperless office transitions, space optimization, and other workplace projects from planning through implementation and evaluation.
• Collect and analyze project data to monitor progress, identify risks, and support successful delivery of initiatives.
• Assess needs and provide recommendations for future facility and workplace enhancements.

Qualifications, Skills and Experience

• 6+ years of experience in facilities coordination, operations, or property management, ideally in a professional services or law firm environment.
• Flexibility to respond to after-hours issues at both office locations and perform physical tasks as required (e.g., lifting up to 30 lbs, bending, reaching, walking/standing for extended periods).
• Proven ability to manage vendors, contracts, and budgets effectively.
• Strong customer service skills and experience maintaining a professional, client-ready office environment aligned with firm standards.
• Experience leading workplace improvement or relocation projects.
• Proficient in Microsoft Word, Excel, Teams, and SharePoint; familiarity with facilities management systems is an asset.
• Sound knowledge of health and safety, accessibility, and emergency preparedness requirements.
• Excellent communication, interpersonal, and client service skills.
• Highly organized, able to manage multiple priorities and deadlines with professionalism and discretion.
• Post-secondary education in facilities management, operations, or project management preferred; PMP certification an asset.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

We are currently recruiting a Legal Assistant, Team Support to join our Commercial Real Estate and Leasing practice groups. This is a junior-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program with at least 1-2 years of work experience in commercial real estate/leasing law.

This is an exciting opportunity for an individual who wants to kick start their legal career at a downtown Toronto law firm, enjoys fast paced environments, and wants to learn and expand their skills under the close mentorship of seasoned legal assistants.

As Legal Assistant, Team Support, you will be responsible for supporting a team of Legal Assistants. This role offers a broad range of responsibilities and challenges that will utilize one’s knowledge and build solid practice management skills. The successful candidate will need to demonstrate initiative, strong communication and organizational skills, and a desire to work in a team environment and promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 4 days per week.

Key Responsibilities

• Preparing and/or drafting various transactional documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Typing general correspondence and various transactional documents from handwritten notes, phone, or verbal instructions.
• Managing and tracking deadlines, and appointments, including managing Outlook calendars and scheduling appointments as requested.
• Administrative tasks such as filing, which might include physical or electronic materials, as well as preparing labels, updating client information or similar requests.
• Opening and closing files electronically, which includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• General administrative duties such as booking meeting rooms, working with other internal departments to provide documents/other materials to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• • At least one to two years prior work experience in commercial real estate and leasing law.
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  • Strong working experience, understanding and knowledge of legal terminology, procedures and real estate transactions.
  • Proficient with legal software (iManage, Elite (3E), InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
  • Proficient with PDF software (Kofax Power PDF).
  • Strong communication skills (both verbal and written).
  • Excellent time management, prioritization and follow-up skills.
  • Excellent attention to detail, accuracy and proofreading skills.
  • Ability to work independently and within tight timelines.
  • Ability to take initiative and be resourceful.
  • Passionate about providing quality service and work products to clients.
  • A willingness to learn and embrace new technology.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached. Please click here to apply online.