Staff

A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We encourage you to join our team if you are a self-starter who shares our passion for delivering exceptional client service and building a terrific firm. Our friendly and collaborative culture means WeirFoulds is not only a great place to work, but a great place to develop and thrive. We support and nurture our team enabling you to fulfil your potential and help shape the future of our firm.

Role Summary

We are currently recruiting a Corporate Legal Assistant to join our Private Equity practice. This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges.

The role offers a broad range of legal and administrative job responsibilities in corporate commercial law. Prior experience in this area of law including solid administrative practice management skills and technical skills would be considered advantageous for this role. You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills and should have a desire to work in a team environment to promote a client-first focused culture. In this role you will be supporting three lawyers and two corporate clerks.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office (minimum 5-days over a 10-day period).

Responsibilities

• Preparing various transactional documents, forms, and presentations, and ensuring that they are in proper format and accurate.
• Assist with the various tasks related to the transactional closing as directed by the lawyer.
• Typing general correspondence from handwritten notes, phone, or verbal instructions.
• Managing and tracking deadlines or appointments, including managing the lawyers’ Outlook calendars, contacts and scheduling appointments as needed.
• Managing internal and external communications which includes incoming calls/client inquiries, physical mail and faxes; responding when needed and as appropriate.
• Opening and closing files electronically and physically which also includes maintaining detailed matter/client list and maintaining the electronic filing system (DMS – iManage).
• Preparing the monthly accounts/proformas; reviewing entries for accuracy and completeness. (experience with 3E (Elite) would be advantageous).
• Entering dockets as and when required.
• Entering and updating client contact lists in the CRM (InterAction).
• General administrative duties such as scheduling appointments, meetings conference calls, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/ other materials on time to meet client needs.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least three years of experience in corporate commercial law (transactional desk) is required.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Strong working experience, understanding and knowledge of legal terminology, procedures and corporate transactional work is an asset.
• Proficient with legal software (iManage, Elite, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills
• Excellent problem-solving skills, the ability to work with little instruction/supervision.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.
• Ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Brandi O’Connor, HR Business Partner at 647-715-3564.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Position type: Full-time, Contract (6 months)

WeirFoulds has established itself as the premier regional law firm in Ontario. We have provided strategic, cost-effective, and innovative legal advice to our clients since 1860. We have thrived by working with our clients to form true partnerships with them to ensure that our legal advice addresses their priorities.

Role Summary

The ideal candidate will have extensive knowledge and experience with corporate securities and will be fully functional with the following responsibilities:

• Preparing legal documents with little or no direction.
• Drafting corporate resolutions.
• Attend to filings with the Toronto Stock Exchange using TSX SecureFile, the TSX Venture Exchange and the Canadian Securities Exchange.
• Assist with the dissemination of press releases.
• Update minute books.
• Prepare and file forms related to capital markets participation fees.
• Prepare and file exempt distribution reports.
• Assist with the preparation of annual resolutions, annual filings and related documents for registrants.
• Update NRD registrations for individuals and for registered entities.
• Open, maintain and close files both electronically and physically.
• Assist other members of the securities team generally with all matters relating to the firm’s securities practice.

Qualifications & Education

• Successful completion of the ILCO Fellowship Securities Law Clerk course or a post-secondary law clerk certificate/diploma offered by a recognized Ontario educational institution.
• Completion of the ILCO Corporate Law Clerk course would be an asset.
• Advanced knowledge of SEDAR, SEDI and NRD.
• Experience with maintaining databases and online filings.
• Working knowledge of DisclosureNet would be an asset.
• Knowledge of legal terminology and procedures.
• Proficient with legal software and MS Office 2010 (Word, Excel, Outlook).

Skills

• Ability to take initiative and be resourceful.
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Ability to multi-task and balance the priorities assigned.
• Strong interpersonal skills and an excellent team player.
• Strong communication skills (both verbal and written) including the ability to deal with clients, and all levels of staff.
• Excellent attention to detail and diligent proofreading skills.
• Passionate about providing quality service and work product to clients.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Katrina Henn, Director of Talent at 416-947-5030.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.