desk-chair

We are always looking for talented people to join our team.

Available Positions

A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We encourage you to join our team if you are a self-starter who shares our passion for delivering exceptional client service and building a terrific firm. Our friendly and collaborative culture means WeirFoulds is not only a great place to work, but a great place to develop and thrive. We support and nurture our team enabling you to fulfil your potential and help shape the future of our firm.

Role Summary

We are currently recruiting a Corporate Legal Assistant to join our Private Equity practice. This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges.

The role offers a broad range of legal and administrative job responsibilities in corporate commercial law. Prior experience in this area of law including solid administrative practice management skills and technical skills would be considered advantageous for this role. You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills and should have a desire to work in a team environment to promote a client-first focused culture. In this role you will be supporting three lawyers and two corporate clerks.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office (minimum 5-days over a 10-day period).

Responsibilities

  • Preparing various transactional documents, forms, and presentations, and ensuring that they are in proper format and accurate.
  • Assist with the various tasks related to the transactional closing as directed by the lawyer.
  • Typing general correspondence from handwritten notes, phone, or verbal instructions.
  • Managing and tracking deadlines or appointments, including managing the lawyers’ Outlook calendars, contacts and scheduling appointments as needed.
  • Managing internal and external communications which includes incoming calls/client inquiries, physical mail and faxes; responding when needed and as appropriate.
  • Opening and closing files electronically and physically which also includes maintaining detailed matter/client list and maintaining the electronic filing system (DMS – iManage).
  • Preparing the monthly accounts/proformas; reviewing entries for accuracy and completeness. (experience with 3E (Elite) would be advantageous).
  • Entering dockets as and when required.
  • Entering and updating client contact lists in the CRM (InterAction).
  • General administrative duties such as scheduling appointments, meetings conference calls, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/ other materials on time to meet client needs.
  • Demonstrating a team approach; supporting coverage for colleague absences.
  • Other administrative duties as assigned.

Required Skills & Qualifications

  • At least three years of experience in corporate commercial law (transactional desk) is required.
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  • Strong working experience, understanding and knowledge of legal terminology, procedures and corporate transactional work is an asset.
  • Proficient with legal software (iManage, Elite, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
  • Proficient with PDF software (Kofax Power PDF/ Adobe).
  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Eagerness to learn new technology/processes and further develop skills
  • Excellent problem-solving skills, the ability to work with little instruction/supervision.
  • Excellent attention to detail and diligent proofreading skills.
  • Strong interpersonal skills and an excellent team player.
  • Passionate about providing quality service and work product to lawyers, clients and the court.
  • Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.
  • Ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

Document Specialist (Morning Shift)

A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We encourage you to join our team if you are a self-starter who shares our passion for delivering exceptional client service and building a terrific firm. Our friendly and collaborative culture means WeirFoulds is not only a great place to work, but a great place to develop and thrive. We support and nurture our team enabling you to fulfil your potential and help shape the future of our firm.

Role Summary

We are currently recruiting for a Document Specialist to join our Document Services team in our Toronto office. Reporting to the Manager, Legal Support Services, the Specialist works in close collaboration with other members of the Document Services team.

This position requires an individual with advanced technical skills in document production, an ability to troubleshoot issues within documents, and someone who has had prior experience working with large legal documents. The successful candidate enjoys working in a fast-paced environment and assisting multiple practice groups in both the litigation and corporate areas of law. It would be advantageous if the successful candidate has had prior working experience as a legal assistant and/or law clerk.

This is a full-time opportunity and a day shift with core work hours of Monday to Friday, 8:00 am – 4:00 pm (ET). We are currently operating a hybrid work model and the successful candidate will be required to work in the office three-days per week.

Key Responsibilities

  • Provide timely and accurate support to all members of WeirFoulds including:
    • document creation, revision and formatting, using firm styles;
    • troubleshooting problem documents;
    • converting PDFs to Word or Excel documents, and cleaning and formatting the new document (DocXTools);
    • repairing corrupt documents in Word, and formatting according to firm standards;
    • performing mail merges;
    • creating and editing Excel spreadsheets;
    • preparing PowerPoint presentations on our firm template and adding animation as required;
    • running document comparisons;
    • creating PDF packages, with hyperlinks as required.
  • Responding and prioritizing Document Services’ email group inquiries and requests in a timely manner.
  • Proofreading documents and making necessary changes.
  • Providing administrative support to legal professionals which could include docket entry (3E), expense submissions, cheque requisitions (Chrome River), client contact management system updates (InterAction)
  • Coordinating workflow and assignments with Document Services team members as
  • Transcribing digital/tape dictations.
  • Other duties as assigned.

Required Experience and Qualifications

  • At least three (3) years of experience in a document production role in a legal environment.
  • Completion of a Legal Assistant program and/or prior experience as a Legal Assistant would be an asset.
  • Advanced-level technical skills in MS Office 365 applications (Word, Excel, PowerPoint, and Outlook), DocXTool and Kofax (PDF).
  • Ability to format, troubleshoot and process large complex legal documents.
  • A team player for whom no task is too small or too large to tackle.
  • An understanding of electronic Document Management Systems – iManage.
  • Ability to type with a speed of 80-100 words per minute.
  • Knowledge of legal terminology, documents and procedures are an asset.
  • Strong attention to detail is required, with superior word processing, spelling, grammar, proofreading and editing skills.
  • Able to work independently within tight timelines and with the ability to prioritize assignments.
  • A willingness to learn and embrace new technology.
  • Excellent interpersonal skills, telephone etiquette and a positive outlook.
  • A strong work ethic, and ability to provide excellent customer service
  • Strong communication skills (both verbal and written).

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-350.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

To learn more, please contact:

Amita Bhika
Human Resources Manager
647.715.3502
abhika@weirfoulds.com