We are always looking for talented people to join our team.

Available Positions

WeirFoulds LLP is currently recruiting a Legal Assistant who will be supporting the Wills and Estates group. The role will be primarily responsible for performing a variety of legal, clerical and administrative functions to support a busy practice.

The lawyers practice in the areas of estate planning and administration, commercial and personal trusts, charities and not-for-profit corporations. Experience in these areas is considered an asset.

The legal assistants are typically placed in three-on-one share arrangements supporting lawyers and/or law clerks in the group. Some flexibility in hours of work is required to meet deadlines.

Required Qualifications & Education

  • At least one (1) to three (3) years of relevant work experience in Wills and Estates is preferred.
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  • Knowledge of legal terminology, procedures and statutes.
  • Proficient with legal software and MS Office 2010 (Word, Excel, Outlook) or MS Office 2007 at a minimum.

Skills

  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Strong sense of urgency.
  • Ability to multi-task and balance the priorities assigned by the Wills and Estates group.
  • Eagerness to learn and develop skills as a Legal Assistant.
  • Ability to take initiative and be resourceful.
  • Strong interpersonal skills and an excellent team player.
  • Strong communication skills (both verbal and written) including the ability to deal with clients, and all levels of staff.
  • Excellent attention to detail and diligent proofreading skills.
  • Passionate about providing quality work product to the Wills & Estates group and to clients.

Responsibilities

  • Managing the calendars and schedules of the partners and associates within the practice group. Assisting with travel arrangements as and when required.
  • Finalize and complete estate planning documents including wills, powers of attorney, trusts and reporting documentation
  • Attend as a second witness for client signatures
  • Scan, file and electronically file a large volume of documentation. Overseeing and ensuring all scanning and electronic filing in Mattersphere is accurate and up to date.
  • Implementing a follow-up system for Will drafts.
  • Acting as the main point of contact for client interactions. Answering phones and directing incoming calls to appropriate party promptly and efficiently.
  • Entering dockets and processing accounts utilizing the firm’s software. (experience with 3E (Elite) would be advantageous).
  • Opening files as required and pulling the necessary files in preparation for daily deadlines.
  • Assisting with the preparation of routine correspondence as required.
  • Assisting the law clerk in the Wills and Estates Group with administrative matters as and when required.
  • Organizing and assisting with presentation and marketing events as and when needed.
  • Continually assessing and establishing work priorities as needed.
  • Assisting with various projects as directed within the practice group
  • Other duties as assigned.

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 416-365-1110, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff. We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective and innovative legal advice to our clients since 1860. We have thrived by working with our clients to form true partnerships with them in order to ensure that our legal advice addresses their priorities.

The Legal Administrative Support role is an entry-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program.

In this position, the LAS will be responsible for providing legal support to a team of Legal Assistants within our Commercial Real Estate and Leasing Practice group. This is a full-time opportunity with core work hours of Monday to Friday from 9:00 a.m. to 5:00 p.m.

Required Qualifications & Education

  • Post-secondary education with a Legal Assistant or Legal Administration designation.
  • Thorough understanding of legal terminology.
  • A working knowledge of the Rules of Civil Procedure.
  • Proficient with legal software and MS Office 2010 (Word, Excel, Outlook, PowerPoint). Skills

Skills

  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Ability to multi-task and balance the priorities assigned.
  • Ability to take initiative and be resourceful.
  • Strong interpersonal skills and an excellent team player.
  • Strong communication skills (both verbal and written).
  • Excellent attention to detail and diligent proofreading skills.
  • Passionate about providing quality service and work product to clients.

Responsibilities

  • Administrative tasks such as filing. This might include filing of hard copies of documents or notes as well as making labels;
  • Filing electronic documents in FileSite;
  • Helping the assistants with client billings. This might include: printing pre-bills, reviewing and making changes to pre-bills, drafting write-off forms or trust transfers;
  • Entering dockets;
  • New file opening; setting up files and preparing folders/labels;
  • Drafting cheque requests;
  • Helping assistants to close files which might include scanning, boxing or indexing of files to be sent to storage;
  • Helping assistants with large print, copy or scan jobs;
  • Inputting expenses;
  • Digital transcription;
  • Entering and updating contact lists in the CRM system;
  • Cover letters, envelopes and delivery slips;
  • Providing coverage support at various desks when assistants are on vacation or there is an unplanned absence due to illness, etc.
  • Other duties specific to the particular practice group as assigned (i.e. maintenance of Minute Books for the Corporate Practice Group or serving and filing of court documents in the Litigation Practice Group)

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 416-365-1110, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff. We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

To learn more, please contact:

Amita Bhika
Human Resources Advisor
647.715.3502
abhika@weirfoulds.com