Role Summary

We are currently looking for a Billing Coordinator to join our Finance team on a permanent full-time basis. This is role reports directly to the Revenue Manager.

The ideal candidate will be a self-starter, confident, adaptable, collaborative and client service focused. The Billing Coordinator is directly responsible for assisting in all phases of client billing, including bill preparation, submission, follow-up and communication with clients and Partners. This is a detail-oriented position with an emphasis on tenacity, time management, technical tasks and interpersonal skills.

We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days per week.

Key Responsibilities

• Ensure the strict confidentiality and privacy of financial records as they relate to the firm and its business partners.
• Review WIP and client/matter billing instructions on proforma to ensure compliance with client and matter billing requirements prior to processing invoices.
• Review and determine tax application for client invoices.
• Process and edit proformas to ensure accuracy and consistency.
• Transfer time/disbursements according to lawyers’ instructions and Firm guidelines and billing procedures.
• Monitor and manage shared billing team inbox; answer all incoming billing related inquiries from lawyers and assistants.
• Prepare final invoices for lawyers’ approval and submit to clients.
• Complete a variety of miscellaneous billing duties including write-offs, transfers of WIP, setting up special rates on files, updating timekeeper billing rates, reversing invoices, multi-payor invoice set-up, creating billing groups and revaluing WIP.
• Assist with the training of billing staff and legal assistants on the billing process, as required.
• Generate ad hoc billing client/matter reports.
• Assist with year-end audit requirements, as required.
• Provide backup to other members of the Billing and Accounting team, as required.
• Assist with special projects and other duties as assigned.
• Submit invoices in different e-billing platforms, handle rejections, resolve and troubleshoot issues with platforms, rates, and formatting.

Qualifications, Skills and Experience

• College Diploma in Accounting or Business Administration.
• Basic knowledge of accounting principles and internal controls.
• Previous experience in an accounting/billing role considered an asset.
• Proficient with MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Experience with Thomson Reuters Elite (3E) considered an asset.
• Excellent command of the English language, written and spoken, for accurate data entry and conflict searches.
• Previous experience with e-billing platforms (EHub, Legal Tracker, Tymetrix, Coupa, Brightflag).
• The ability to handle deadlines and a high volume of tasks.
• Excellent organizational skills, with exceptional attention to detail.
• The ability to prioritize daily demands and month-end deadlines.
• The ability to exercise sound judgment and adapt to changing demands.
• A client-centered approach, with the commitment to providing outstanding service.
• The ability to build rapport with the team and provide support to solicitors, legal administrative assistants, and paralegals.
• The ability to work both independently and as part of a large collegial team.

Candidates who meet the above qualifications are asked to apply online with a copy of their cover letter and resume attached. Please click here to apply online.

Role Summary

We are seeking an experienced, client-service-oriented HR Generalist to join our Human Resources team. Reporting to the Head of Human Resources, this role provides day-to-day HR support to WeirFoulds team members across recruitment, onboarding, employee relations, performance management, HR operations, and employee programs.

Responsibilities

• Provide day-to-day HR support across recruitment, onboarding, employee relations, performance management, attendance, and policy interpretation.
• Support full-cycle recruitment and employee transitions, including job postings, candidate coordination, onboarding, internal changes, and departures.
• Prepare HR documentation, maintain digital employee records, process HRIS transactions in BambooHR, and support reporting, audits, compliance, and invoice administration.
• Provide payroll backup support as required, including assistance with payroll processing and related administrative tasks.
• Assist in addressing workplace issues and administering HR programs and processes, including performance cycles, leave and accommodation administration, and employee engagement initiatives.
• Identifies opportunities for continuous improvement in HR or systems practices, bringing forward recommendations for process or practice changes for implementation, under the guidance of HR management.
• Interpret employment legislation, firm policies, and internal practices; escalate complex or high-risk matters as appropriate; and contribute to HR projects and general team support.

Qualifications

• Post-secondary education in Human Resources Management or a related field is required; a CHRP designation, or progress toward completion, is an asset.
• 4–6 years of progressive HR generalist experience, preferably in a law firm or professional services environment.
• Strong knowledge of Ontario employment-related legislation and experience supporting recruitment, employee relations, performance management, and core HR operations.
• Experience using BambooHR and ADP Workforce Now, as well as supporting payroll processing, is an asset.
• Excellent communication, client service, and relationship-management skills, with sound judgment, discretion, and strong attention to detail.
• Strong organizational, problem-solving, and time-management skills, with the ability to manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft 365 and HRIS platforms is required; experience with BambooHR, ADP Workforce Now, and PDF software is an asset.

This is a full-time, permanent position with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. Our hybrid work model requires a minimum of three in-office days per week, including one anchor day.

This is an existing vacancy. The target salary range for this position is $65,000–$85,000, commensurate with skills, experience, and qualifications.

At WeirFoulds, we are committed to fostering an inclusive and equitable workplace. To learn more, please see our commitment to equality, diversity and inclusion.

Please apply online by submitting your cover letter and resume. Click here to apply.

We thank all candidates for their interest; however, only those selected for further consideration will be contacted.

Role Summary 

We are currently seeking a Legal Assistant, Team Support to join our Legal Support Services team. This is a junior-level position and would be suitable for a recent graduate of a Legal Assistant or Legal Administration program with at least one year of relevant work experience post schooling.

This is an exciting opportunity for an individual who enjoys fast paced environments and wants to learn, expand their skillsets, and kickstart their legal career under the close mentorship of seasoned legal assistants at the firm’s Oakville office.

In this position, you will be responsible for providing legal support to a team of Legal Assistants. The position offers a broad range of responsibilities and challenges that will utilize one’s legal knowledge and broaden one’s practice management skills. The successful candidate will need to demonstrate initiative, strong communication and organizational skills, and a desire to work in a team environment and promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 4 days/ week.

Responsibilities

• Preparing and/or drafting various legal documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Compiling records and briefs with the guidance of legal assistants in the practice group.
• Arranging for service of legal documents, filing with appropriate courts including using the online portal where appropriate and communicating with the courts as required.
• Typing general correspondence and various legal documents from handwritten notes, phone or verbal instructions.
• Opening and closing files electronically, which includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• Providing coverage support at various desks in the practice group when assistants are on vacation or there is an unplanned absence due to illness, etc.
• Administrative duties such as billings, docket entries, expenses, scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other related internal Departments to provide documents/other materials on time to meet client needs.
• Other administrative duties as assigned.

Qualifications, Skills & Experience

• At least one (1) year of prior legal assistant experience is required. 
• Post-secondary education with a Legal Assistant or Legal Administration designation.
• Strong working knowledge of the Rules of Civil Procedure.
• Knowledge and understanding of legal terminology.
• Proficient with legal software (iManage, Elite/3E, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint).
• Proficient with PDF software (Kofax Power PDF/Adobe).
• Prior experience with CaseCentre would be an asset.
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful. 
• Eagerness to learn new technology/processes and further develop skills.

This job posting is for an existing vacancy. 

Interested candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $55,000-$56,500, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are currently recruiting a Litigation Legal Assistant to support our Employment and Commercial Litigation practices. This is an exciting opportunity for an individual who enjoys variety at a fast-paced desk that offers a broad range of responsibilities and challenges.

The ideal candidate is an accomplished legal assistant ready to confidently utilize their litigation knowledge, technical proficiency, and superior practice management capabilities to deliver high-quality legal support to three (3) busy lawyers. The role requires initiative, strong communication (verbal and written) and organizational skills, and a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are accurate and in proper format.
• Compiling records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Typing up general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
• Opening and closing files electronically and physically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, including incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least three (3) to six (6) years of relevant litigation experience is required.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedureand the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Tungsten/Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the courts.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $50,000 – $70,000, commensurate with the successful candidate’s skills, experience, and qualifications.