Role Summary

We are currently recruiting for a Legal Assistant to join our Corporate practice group on a full-time, permanent basis. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment.

The candidate will be responsible for supporting three lawyers. The successful candidate is a seasoned legal assistant with advanced experience in corporate law, strong technical proficiency, and superior practice management capabilities. The role requires initiative, strong communication (verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days per week.

Responsibilities

• Drafting and/or preparing various transactional documents, forms, and presentations accurately and with proper formatting.
• Assisting with the various tasks related to transactional closings as directed by the lawyers.
• Typing general correspondence from handwritten notes, phone, or verbal instructions.
• Managing and tracking deadlines or appointments, including managing the lawyers’ Outlook calendars, contacts and scheduling appointments as needed.
• Managing internal and external communications which includes a high volume of incoming calls/client inquiries, physical mail and faxes; responding when needed and as appropriate. Always keeping the lawyer apprised.
• Opening and closing files electronically and physically which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage).
• Running monthly accounts, as required; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E), as and when required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• General administrative duties such as scheduling appointments, meetings conference calls, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/ other materials on time to meet client needs.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Assisting with lawyer’s CPD requirements and annual LSO reporting.
• Other administrative duties as assigned. Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least six years of professional experience in transactional/corporate law is required.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Strong working knowledge and understanding of legal terminology, procedures and corporate transactions.
• Proficient with legal software (iManage, Elite, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills
• Excellent problem-solving skills, the ability to work with little instruction/supervision.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $60,000 – $80,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are currently recruiting a Legal Assistant to join our Commercial Leasing Practice Group. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment. The successful candidate will be supporting two lawyers and two law clerks.

This role offers a broad range of legal and administrative job responsibilities related to leasing law. Prior experience in a similar role and solid administrative practice management skills would be considered advantageous. The ideal candidate is a self-starter with strong communication (both verbal and written), organizational and teamwork skills, and a desire to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday from 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days per week.

Responsibilities

• Preparing various legal documents and correspondence with some direction (e.g., from handwritten notes, phone and/or oral instructions), and/or often from precedents, ensuring accuracy and proper formatting.
• Managing and tracking deadlines and appointments, including managing the lawyers’ Outlook calendars and scheduling meetings/appointments as needed.
• Assisting with closing books, critical date tracking, and lease document execution.
• Managing internal and external communications, including incoming calls, physical mail, faxes and e-mail, and responding when needed and as appropriate.

• Opening and closing files electronically, maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
• Preparing monthly accounts/proformas and reviewing entries for accuracy and completeness. This includes working closely with the Finance team on client e-billing.
• Entering dockets into accounting software (Elite/3E) as and when required.
• General administrative duties such as booking meeting rooms, making travel arrangements, etc.; working with other internal departments to provide documents or other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least 2-3 years of experience in a similar role. Prior experience in the areas of leasing or real estate law would be considered an asset.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines. Eagerness to learn new technology/processes and further develop skills
• Excellent problem-solving skills, the ability to work with little instruction/supervision.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file).

The target salary range for this position is $55,000 – $60,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

The successful candidate will support the Commercial Litigation Practice Group lawyers in handling a variety of matters, including compiling, organizing, and maintaining files, handling e-discovery including document management, and preparing client correspondence and court documents. The successful candidate will work closely with senior Law Clerks in the Practice Group. 

Required Qualifications & Education

• Post-secondary education with a Law Clerk or Paralegal designation
• Knowledge of litigation terminology and procedures
• At least two years of relevant litigation experience 
• Estates and/or regulatory law experience would be an asset
• Strong computer related skills including legal software and Microsoft 365 (Word, Excel, Outlook)
• Strong knowledge of e-Discovery (experience with Everlaw would be an asset)

Skills

• Excellent time management, organizational, and prioritization skills
• Ability to work independently and within tight timelines
• Ability to multi-task and balance the priorities assigned
• Eagerness to learn and further develop skills as a Law Clerk
• Strong interpersonal skills and an excellent team player
• Strong communication skills (both verbal and written) including the ability to deal with clients
• Excellent attention to detail and diligent proofreading skills
• Able to handle sensitive and confidential information with discretion
• Passionate about providing quality service and work product to clients

Responsibilities

• Reviewing client documents and preparing affidavits of documents/disclosure briefs
• Preparing agreements and other legal documents with some direction, often from precedents
• Preparing hearing materials in accordance with the various Rules of Procedure and Practice Directions (Ontario Superior Court of Justice, Court of Appeal for Ontario, Supreme Court of Canada and various quasi-judicial forums) 
• Trial preparation including preparing document briefs and compendiums
• Assisting in the preparation of both lawyers and clients for examinations and hearings
• Scheduling examinations for discovery and preparing Notices of Examination
• Reviewing and summarizing transcripts of examinations and preparing charts of undertakings, refusals, and items under advisement. Preparing answers to undertakings
• Assisting with scheduling of witnesses, conducting witness interviews, preparing witness statements and briefs and preparing and serving summonses 
• Attending at hearings to assist counsel and clients, when required
• Preparing Bills of Costs and Costs Outlines
• Preparing draft Default Judgment Orders
• Preparing charts, chronologies and summaries of documentary evidence for use in hearings
• Preparing correspondence
• Acting as Commissioner for Taking Affidavits
• Other duties as assigned

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be self-starters, dedicated to entrepreneurialism including client service, client development and the building and strengthening of client relationships. If you would like to be part of this dynamic team, and enjoy working in a collegial environment, this is an excellent opportunity for you.

To apply, please submit your resume, cover letter and transcripts online. 

This role is a new position.

The target salary range for this position is $75,000 – $100,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are currently recruiting for a Litigation Legal Assistant to join our Municipal and Planning practice. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment.

The successful candidate must have 3-6 years of relevant experience and be able to confidently utilize one’s litigation, technical knowledge and practice management skills. The candidate will be responsible for supporting three lawyers and will be responsible for a broad range of legal and administrative duties related to municipal and planning law and litigation. The role requires strong initiative, communication and organizational skills, and a desire to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office a minimum of 3 days per week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate.
• Providing assistance to lawyer(s) with trial and hearing preparation including supporting with the compilation of records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts/ tribunals.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Opening and closing files electronically, which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage) for each client matter.
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• Three to six years of relevant litigation work experience is required. Prior experience in Municipal and Planning Law would be advantageous.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Familiarity with the scheduling and filing processes with the Ontario Land Tribunal (OLT), including the Toronto and Ontario courts and CaseLines would be an asset.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure, OLT Rules and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents.
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This position is to fill an existing vacancy.

Interested candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $50,000 – $70,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are seeking a professional and welcoming Reception and Meeting Services Coordinator to serve as the first point of contact for our full-service regional law firm. This role is integral to creating an exceptional experience for our clients and ensuring smooth daily operations for our team of professionals. The ideal candidate will be an organized, proactive individual with excellent communication skills and the ability to manage multiple priorities in a fast-paced professional environment. This role reports to the Chief Client Officer.

This is a full-time, permanent opportunity – Monday to Friday from 9:00 a.m. to 5:00 p.m. This position does not offer hybrid work arrangements, it requires working onsite 5 days a week.

Key Responsibilities

Reception & Telephone Management:

• Answer and professionally manage all incoming calls through the main line
• Direct calls to appropriate lawyers and staff members promptly and accurately
• Greet clients, guests, and visitors with warmth and professionalism
• Handle general inquiries and provide information about the firm as appropriate
• Monitor and respond to reception email inquiries in a timely manner

Administrative Support:

• Coordinate and manage boardroom bookings in the scheduler, including scheduling accuracy, food and beverage requirements, technical equipment setup, and room configuration, etc.
• Collaborate and assist with fulfilling catering requirements for meetings and events
• Direct incoming client deliveries
• Maintain reception area cleanliness, organization, and professional appearance
• Maintain office supplies for reception and common areas
• Update and maintain the firm’s internal phone directory and contact lists
• Liaise with building management regarding facilities, security, and access issues

Financial & Operational Support:

• Track and manage reception-related expenses and budgets
• Process invoices for catering, office supplies, and reception services
• Maintain accurate records of expenditures and prepare expense reports for review
• Assist with vendor management and coordinate with approved suppliers

Additional Duties:

• Provide backup support for other administrative functions as needed
• Assist with special projects and firm initiatives as assigned by the CCO
• Contribute to process improvement initiatives to enhance client experience
• Other duties as required to support firm operations

Qualifications

Required:

• High school diploma or equivalent
• Minimum 3-5 years of reception or front desk experience, preferably in a law firm or other professional services environment
• Track record of delivering a seamless and professional client experience from first point of contact to resolution
• Exceptional telephone etiquette and verbal communication skills
• Strong written communication abilities
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Excellent organizational and time management skills
• Ability to maintain composure and professionalism under pressure
• Discretion and ability to handle confidential information appropriately
• Strong interpersonal skills and ability to interact with all levels of staff and clients

Preferred:

• Experience in a law firm or professional services setting
• Familiarity with boardroom booking systems and catering coordination
• Experience with budget tracking and expense management

Competencies:

• Client service excellence
• Professional demeanor and appearance
• Attention to detail and accuracy
• Adaptability and flexibility
• Problem-solving and initiative
• Team collaboration
• Multitasking in a demanding environment

What We Offer

• Competitive salary
• Comprehensive health and dental benefits package from day one
• Group Retirement Savings Plan with employer match
• Collaborative, inclusive, and supportive work environment
• Central Toronto location with convenient transit access

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $55,000 – $60,000, commensurate with the successful candidate’s skills, experience, and qualifications.