Role Summary

We are currently recruiting a Litigation Legal Assistant to join our Commercial Litigation practice. This is an exciting opportunity for an individual who enjoys variety at a busy, fast-paced desk that offers a broad range of litigation, legal, and executive assistant responsibilities and challenges. In this role you will be supporting three legal professionals.

The ideal candidate is a seasoned legal assistant with advanced litigation experience, strong technical proficiency, and superior practice management capabilities. You will be required to demonstrate initiative, strong communication (verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days per week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are accurate and in proper format.
• Compiling records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Typing up general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
• Opening and closing files electronically and physically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, including incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedureand the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Tungsten/Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the courts.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $60,000 – $80,000, commensurate with the successful candidate’s skills, experience, and qualifications.

This position was originally posted on January 26, 2026

The successful candidate will provide legal support to and work in close collaboration with the Commercial Real Estate Practice Group.

Primary Responsibilities

• Use of Teraview, including performing searches, creating and submitting title documents for registration, viewing and printing instruments, plans, and official parcel registers, and searching for writs of execution.
• Use of ONLAND to locate old title abstracts, requesting pre-approval from the Land Registry Office, non converted data retention reports and PIN corrections.
• Full title searches, in both Land Titles and the Registry system (40-year search) – title summaries including obtaining and reviewing Crown Patents.
• Confirming legal descriptions (and the ability to plot metes and bounds descriptions), identifying and plotting easements/rights of way.
• Expropriation searches, Construction lien searches, Leasing searches, Estates- searches and the preparation of all title related documents.
• Other duties as assigned.

Qualifications & Education

• Successful completion of The Institute of Law Clerks of Ontario’s Fellowship Real Estate Course or a post-secondary law clerk certificate/diploma offered by a recognized Ontario educational institution OR 10 years’ experience as a Conveyancer.
• Proficient knowledge of and experience using Teraview and ONLAND.
• Knowledge of legal terminology and procedures.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook).

Skills

• Ability to take initiative and be resourceful.
• Excellent time management, organizational, and prioritization skills.
• Ability to work independently and within tight timelines.
• Ability to multi-task and balance the priorities assigned.
• Eagerness to learn and further develop skills.
• Strong interpersonal skills and an excellent team player.
• Strong communication skills (both verbal and written) including the ability to deal with clients and all levels of staff.
• Excellent attention to detail and diligent proofreading skills.
• Passionate about providing quality service and work product to clients.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be self-starters, dedicated to entrepreneurialism including client service, client development and the building and strengthening of client relationships. If you would like to be part of this dynamic team, and enjoy working in a collegial environment, this is an excellent opportunity for you.

Please submit your application online, including a cover letter, resume and transcripts. Please click here to apply online.

This role is a replacement position.

The target salary range for this position is $90,000 – $110,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are currently recruiting a Legal Assistant to join our Commercial Leasing Practice Group. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment. The successful candidate will be supporting two lawyers and two law clerks.

This role offers a broad range of legal and administrative job responsibilities related to leasing law. Prior experience in a similar role and solid administrative practice management skills would be considered advantageous. The ideal candidate is a self-starter with strong communication (both verbal and written), organizational and teamwork skills, and a desire to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday from 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days per week.

Responsibilities

• Preparing various legal documents and correspondence with some direction (e.g., from handwritten notes, phone and/or oral instructions), and/or often from precedents, ensuring accuracy and proper formatting.
• Managing and tracking deadlines and appointments, including managing the lawyers’ Outlook calendars and scheduling meetings/appointments as needed.
• Assisting with closing books, critical date tracking, and lease document execution.
• Managing internal and external communications, including incoming calls, physical mail, faxes and e-mail, and responding when needed and as appropriate.
• Opening and closing files electronically, maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
• Preparing monthly accounts/proformas and reviewing entries for accuracy and completeness. This includes working closely with the Finance team on client e-billing.
• Entering dockets into accounting software (Elite/3E) as and when required.
• General administrative duties such as booking meeting rooms, making travel arrangements, etc.; working with other internal departments to provide documents or other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least 2-3 years of experience in a similar role. Prior experience in the areas of leasing or real estate law would be considered an asset.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines. Eagerness to learn new technology/processes and further develop skills
• Excellent problem-solving skills, the ability to work with little instruction/supervision.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply.

The target salary range for this position is $55,000 – $60,000, commensurate with the successful candidate’s skills, experience, and qualifications.

WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at accommodations@weirfoulds.com.