The successful candidate will provide legal support and work in close collaboration with the Corporate Law Practice Group, including on general corporate maintenance, searches, registrations, and filings.

Required Qualifications & Education

• Post-secondary education with a Law Clerk designation
• At least 10 years of corporate commercial law experience including general corporate maintenance, searches, registrations, and filings
• Knowledge of corporate legislation and some experience with corporate documents in Ontario and other Canadian jurisdictions
• Strong computer related skills including legal software and Microsoft 365 (Word, Excel, Outlook), Docusign, electronic corporate records management systems and databases, and law firm docketing and billing software

Skills

• Excellent time management, organizational and prioritization skills
• Ability to work independently and within tight timelines
• Ability to multi-task and balance the priorities assigned
• Eagerness to learn and further develop skills as a Law Clerk
• Strong interpersonal skills and an excellent team player
• Strong communication skills (both verbal and written) including the ability to deal with clients
• Excellent attention to detail and diligent proofreading skills
• Able to handle sensitive and confidential information with discretion
• Passionate about providing quality service and work product to clients

Responsibilities

• Routine ongoing corporate work, including maintaining corporate minute books, internal electronic records and databases of corporations
• Conducting public registry searches
• Preparing and filing corporate and extra-provincial filings and registrations
• Preparing and managing standard corporate documents and governance
• Supporting private company M&A transactions and financing transactions, including document preparation, organization and due diligence
• Handling structuring and restructuring transactions, including organization of new corporations and partnerships, ownership changes and corporate group restructuring
• Collaborating with specialized clerks in our estates and real estate groups, and clerks at our sister firms in jurisdictions other than Ontario

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be self-starters, dedicated to entrepreneurialism including client service, client development and the building and strengthening of client relationships. If you would like to be part of this dynamic team, and enjoy working in a collegial environment, this is an excellent opportunity for you.

Please submit your application online, including a cover letter, resume and transcripts. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at accommodations@weirfoulds.com.

We thank all candidates for their interest; however, only those selected for further consideration will be contacted.

Role Summary

We are currently recruiting a Document Specialist to join our Document Services team in our Toronto office. Reporting to the Supervisor of Legal Support Services, the Specialist works in close collaboration with three other members of the Document Services team.

This position requires an individual with advanced technical expertise in document production, strong troubleshooting abilities for document-related issues, prior experience handling large legal documents and the ability to thrive in a fast-paced environment. The successful candidate will be assisting multiple practice groups in both the litigation and corporate areas of law, in addition to the business services departments. It would be advantageous if the successful candidate had prior working experience as a legal assistant and/or law clerk.

This is a full-time, permanent opportunity with shift hours of Monday to Friday – 11:30 a.m. to 7:30 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days/ week.

Key Responsibilities

• Provide timely and accurate support to all members of WeirFoulds, including:
  • document creation, revision and formatting using firm styles;
  • troubleshooting problem documents;
  • converting PDFs to Word or Excel documents, and cleaning and formatting the new document (DocXTools);
  • repairing corrupt documents in Word, and formatting according to firm standards;
  • performing mail merges;
  • creating and editing Excel spreadsheets;
  • preparing PowerPoint presentations on firm (and client) templates; adding animation and images as required;
  • running document comparisons;
  • creating PDF packages, with bookmarks and hyperlinks as required.
• Responding and prioritizing Document Services’ email group inquiries and requests in a timely manner.
• Proofreading documents and making necessary changes.
• Providing administrative support to legal professionals which could include docket entry (3E), expense submissions, cheque requisitions (ChromeRiver), client contact management system updates (InterAction).
• Coordinating workflow and assignments with Document Services team members as
• Transcribing digital/tape dictations.
• Uploading to/sharing documents in OneDrive.
• Sending documents for e-signatures via DocuSign.
• Providing instructions/how-to(s) to firm members when needed.
• Communicating assignment status/updates to firm members.
• Other duties as assigned.

Required Experience and Qualifications

• At least three (3) years of experience in a document production role in a legal environment.
• Completion of a Legal Assistant program and/or prior experience as a Legal Assistant would be an asset.
• Advanced-level technical skills in MS Office 365 applications (Word, Excel, PowerPoint, and Outlook), DocXTool, and Kofax (PDF).
• Ability to format, troubleshoot and process large complex legal documents.
• A team player for whom no task is too small or too large to tackle.
• An understanding of electronic Document Management Systems – iManage.
• Ability to type with a speed of 80-100 words per minute.
• Knowledge of legal terminology, documents and procedures is an asset.
• Strong attention to detail is required, with superior word processing, spelling, grammar, proofreading and editing skills.
• Ability to work independently within tight timelines and prioritize assignments.
• A willingness to learn and embrace new technology.
• Excellent interpersonal skills, telephone etiquette, and a positive outlook.
• A strong work ethic and ability to provide excellent customer service.
• Strong communication skills (both verbal and written).

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached. Please click here to apply online.

We thank all candidates for their interest; however, only those selected for further consideration will be contacted.

Role Summary

We are looking for a highly organized and proactive Hospitality Coordinator to join our Business Services team on a full-time permanent basis. This role reports to the Director of Marketing and Business Development and also works closely with the firm’s Facilities Manager.

In this role, you will be responsible for delivering exceptional services and seamless operations in our reception, boardroom and servery areas. You will be responsible for managing the boardroom facilities, including room bookings, coordinating set-up arrangements, catering arrangements with vendors, and welcoming guests/clients at the reception. You should have excellent organizational skills, strong attention to detail, and the ability to liaise effectively with various external and internal stakeholders.

This is a full-time, permanent opportunity – Monday to Friday from 9:00 a.m. to 5:00 p.m. This position does not offer hybrid work arrangements, it requires working in the office full-time.

Key Responsibilities

• Coordinating all aspects of guest/client visits, meetings and hosted events, which includes utilizing the meeting room booking tool to pull daily/ weekly reports to plan accordingly.
• Oversee the day-to-day operations and coordination of the hospitality facilities, which includes the reception, client boardrooms and internal staff kitchens and lounges (3-floors). Ensuring these facilities are well-maintained, clean, and equipped with necessary amenities and other necessary arrangements for meetings and events.
• Catering coordination with vendors to arrange food and beverage services which includes liaising with internal stakeholders to understand catering needs and ensuring dietary requirements and preferences are met for onsite meetings and events.
• Vendor relations, which includes building relationships and contract management with vendors for catering, and security (as and when required) to ensure high-quality service and timely delivery.
• Provide daily reception coverage to the receptionist during breaks, at lunch time and during planned vacation or unplanned absences as and when needed.
• Safeguard our premises through strict security and office protocols including opening and/or closing the main reception area.
• Assists in managing the budget for catering and boardroom operations, ensuring cost-effective solutions.
• Responsible for ordering and maintaining the beverage inventory.
• Provide on-site support during larger client meetings and events to ensure everything runs smoothly and working in close collaboration with the Events Specialist.
• Provide administrative support as needed, including preparing reports, maintaining records related to boardroom and catering activities, vendor invoice management which includes the monthly tracking against budget and submission of invoices in the finance system.
• Assist with other marketing administrative requests such as collateral sourcing and managing the firm’s store inventory.
• Other duties and projects as assigned.

Required Skills & Qualifications:

• Proven experience in facilities management, event coordination, hospitality or related role.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and experience with boardroom scheduling software would be advantageous.

• Attention to detail and a commitment to providing outstanding service.
• Ability to work collaboratively with other Business Services teams, and various internal and external stakeholders.
• Flexibility to adapt to changing priorities and handle last-minute requests.
• A Smart Serve Certificate would be highly advantageous but is not required.
• Overtime may be required for special events.

Candidates who meet the above qualifications are asked to apply online with a copy of their cover letter and resume attached. Please click here to apply online.

Role Summary

We are currently recruiting a Leasing Legal Assistant to join our Commercial Leasing Practice Group. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced team environment. The successful candidate will be supporting three lawyers and a law clerk.

The role offers a broad range of legal and administrative job responsibilities in leasing law. Prior experience in a similar role and solid administrative practice management skills would be considered advantageous. The candidate is also required to confidently demonstrate initiative, strong communication (both verbal and written) and organizational skills, with a desire to work in a team environment and promote a client-first focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days/week.

Responsibilities

• Preparing various legal documents and correspondence with some direction (handwritten notes, phone and oral instructions), and/or often from precedents; ensuring that they are in proper format and accurate.
• Managing and tracking deadlines, and appointments, including managing the lawyers’ Outlook calendars and scheduling appointments as needed.
• Assisting with closing books, critical date tracking, and lease document execution.
• Managing internal and external communications including incoming calls, physical mail, faxes and e-mail, responding when needed and as appropriate.
• Opening and closing files electronically, which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage) for each client matter.
• Preparing the monthly accounts/proformas; reviewing entries for accuracy and completeness. This includes working closely with the Finance team on client e-billing.
• Entering dockets into accounting software (Elite/3E), as and when required.
• General administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal departments to provide documents/ other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least 2-3 years of experience in a similar role. Prior experience in the areas of leasing or real estate law would be considered an asset.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines. Eagerness to learn new technology/processes and further develop skills
• Excellent problem-solving skills, the ability to work with little instruction/supervision.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online.

Role Summary

We are currently recruiting two Litigation Legal Assistants to join our Municipal and Planning practice. This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges. In this role you will be supporting up to three lawyers.

The successful candidate must be able to confidently utilize one’s litigation, technical knowledge and practice management skills to execute in this role. You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office up to 4 days/ week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate.
• Providing assistance to lawyer(s) with trial and hearing preparation including supporting with the compilation of records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts/ tribunals.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Opening and closing files electronically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least three (3) years of relevant litigation work experience is required. Prior experience in Municipal and Planning Law would be advantageous.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Familiarity with the scheduling and filing processes with the Ontario Land Tribunal (OLT), including the Toronto and Ontario courts and CaseLines, would be an asset.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure, OLT Rules and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents.
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (single attachment is preferred). Please click here to apply online.