Staff
We are always looking for talented people to join our team.

Available Positions

A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent.  We encourage you to join our team if you are a self-starter who shares our passion for delivering exceptional client service and building a terrific firm.  Our friendly and collaborative culture means WeirFoulds is not only a great place to work, but a great place to develop and thrive.  We support and nurture our team enabling you to fulfil your potential and help shape the future of our firm.

Role Summary 

We are currently recruiting a Legal Assistant, Team Support to join our Corporate practice group to support our Law Clerks. This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges. 

The role offers a broad range of legal and administrative job responsibilities in corporate commercial law. Prior experience in this area of law including solid administrative practice management skills and technical skills would be considered advantageous for this role. You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills and should have a desire to work in a team environment to promote a client-first focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office a minimum of 3-4 days per week.

Responsibilities

  • Drafting and/or preparing various transactional documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
  • Typing general correspondence and various transactional documents from handwritten notes, phone, or verbal instructions.
  • Managing and tracking deadlines, and appointments, including managing the law clerks and lawyers’ Outlook calendars and scheduling appointments as needed.
  • Managing internal and external communications which includes a high volume of incoming calls/client inquiries, physical mail and faxes; responding when needed and as appropriate. Always keeping the law clerks and lawyers apprised.
  • Opening and closing files electronically and physically which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage).
  • Support minute book clean up project, ensuring accurate and organized documentation of firm records (Emergent).
  • Entering dockets into accounting software (3E), as and when required.
  • Administer payment for corporate search invoices (ChromeRiver).
  • Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
  • Support minute book clean up project, ensuring accurate and organized documentation of firm records (Emergent).
  • General administrative duties such as booking meeting rooms, working with other internal Departments to provide documents/other materials to meet client needs.
  • Continually assessing and establishing work priorities as needed.
  • Demonstrating a team approach; supporting coverage for colleague absences.
  • Other administrative duties as assigned.

Required Skills & Qualifications

  • At least one to two years prior work experience in corporate commercial law (transactional desk).
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  • Strong working experience, understanding and knowledge of legal terminology, procedures and corporate transactions.
  • Proficient with legal software (iManage, Elite, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
  • Proficient with PDF software (Kofax Power PDF/ Adobe).
  • Experience with Emergent an asset.
  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Eagerness to learn new technology/processes and further develop skills.
  • Excellent problem-solving skills, the ability to work with little instruction/supervision.
  • Excellent attention to detail and diligent proofreading skills.
  • Strong interpersonal skills and an excellent team player.
  • Passionate about providing quality service and work product to law clerks, lawyers, clients and the court.
  • Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Rachel West, Senior HR Manager at rwest@weirfoulds.com.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.

To learn more, please contact:

Rachel West
Senior Manager, Human Resources
rwest@weirfoulds.com
647.715.7043