We are always looking for talented people to join our team.

Available Positions

WeirFoulds LLP is seeking an experienced, creative and high-energy leader to join our team as the Manager of Legal Support Services.

Reporting to the Director, Human Resources this newly created position will be responsible for the overall leadership and operation of Legal Support Services (LSS) – a group of over 50 Legal and Document Specialists supporting our practice of over 130 Partners, Associates, Clerks and Students. This role is accountable for day-to-day operations, staffing, allocation of resources, work processes and workflow distribution, and will drive team and service transformation and operational excellence. The Supervisor of Document Services will report to the Manager of LSS as will the Legal Assistants.

Required Qualifications & Education

  • University degree / College diploma with a Legal Assistant Diploma and/or Law Clerk/Paralegal certificate (or equivalent combination of education and experience)
  • 8+ years of experience as a legal assistant/clerk including 3 years in a management / supervisory capacity
  • Able to communicate effectively, build relationships, facilitate group discussions, drive change, encourage teamwork and interact with people at all levels with tact, diplomacy and professionalism
  • Strong leadership, coaching, facilitation, operations and people management skills
  • Effective organization, problem-solving, planning and analytical skills; demonstrated sound judgment and reliable decision making
  • Experience designing and developing standards, roles, work processes and performance metrics for legal support services
  • Experience driving change and transformation
  • Proven ability to partner with a variety of stakeholders listening and building confidence and trust
  • Flexible and adaptable – able to perform well under time constraints and constantly shifting demands and deadlines
  • Familiar with a range of legal software and able to embrace new technology and information systems
  • Able to work with minimal supervision and enjoy working in a fast-paced, team-based environment Proficient in: MS Office 2010 (Word,
  • Excel, PowerPoint, Outlook); Document formatting using legal packages (preferably Litera); PDF editing and comparison (Nuance/Adobe); Law firm document management (preferably iManage); Multi-functional printing and scanning; Office administration

Day-to-Day Responsibilities

The main responsibilities and duties of this position include but are not limited to:

  • Lead, manage, coach, motivate and develop the LSS team, fostering respect, inclusion, team and a productive work environment
  • Advance the efficiency and effectiveness of the LSS function with teamwork and consistent service standards
  • Responsible for overall headcount and FTE allocation, including budget preparation
  • Responsible for the daily operations of the Legal Assistants, including workload/workflow management, training and the allocation of resources to practice areas and lawyers to achieve service delivery expectations and share ratios
  • Responsible for the Supervisor of Document Services collaborating on the service capabilities and daily operations of this function and team.
  • In collaboration with the HR Advisor, manage the recruitment, staffing, performance management and employment (i.e.: new hire onboarding, departures, leave of absences) of the LSS group
  • Provide various reports and statistics on FTE allocation and identify opportunities for efficiency and operational excellence
  • Review training programs and needs in collaboration with the firm’s Training Coordinator to ensure gaps to consistent service and capability are closed
  • Manage and oversee compensation and performance management for LSS group, soliciting performance feedback, monitoring performance and identifying / developing performance plans as needed
  • With other stakeholders, identify opportunities to enforce and advance Firm standards including development and enhancement of technology
  • Provide overall general leadership to the LSS group to ensure effective communication, teamwork, engagement and consistent service delivery expectations and standards
  • Lead various projects and change initiatives impacting the LSS group participating in various pilot projects as required
  • Identify, support and foster external relationships with local colleges, participating in career fairs and other recruitment initiatives

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 647-715-3502, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff.

We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective and innovative legal advice to our clients since 1860. We have thrived by working with our clients to form true partnerships with them in order to ensure that our legal advice addresses their priorities.

We are currently recruiting a Document Specialist to join our Document Services team in Toronto. This position requires an individual with strong technical skills and the ability to work in a fast-paced environment and will be primarily responsible for advanced document production and support across the firm.

This is a full-time opportunity with core work hours of Monday to Friday either from 8:30 am – 4:30 pm or 9:00 am – 5:00 pm (ET).

Key Responsibilities

  • Provide timely and accurate firm-wide document services support to legal professionals including:
  • Document creation, revision and formatting; convert PDFs to Word or Excel documents; repair corrupt documents in Word, as well as convert and create styles; perform large mail merges; create and edit Excel spreadsheets and PowerPoint presentations; create comparison documents; scan and reorganize pages in PDFs, insert media into presentations; create tables (including financial tables); and work with graphics and objects.
  • Respond and prioritize document services email group inquiries and requests in a timely manner.
  • Proofread documents and make necessary changes.
  • Transcribe digital/tape dictations.
  • Monitor and redirect incoming faxes.
  • Provide administrative support to legal professionals including docket entry, photocopying, printing, and binding and working with court documents.
  • Coordinate workflow and assignments with Document Services team members as required.

Required Experience and Qualifications

  • At least three (3) years of experience in a document production role in a legal environment and completion of a Legal Assistant program would be advantageous
  • Advanced-level technical skills in MS Office 2010 (Excel, Outlook, PowerPoint, and Word) and Nuance PDF.
  • Strong attention to detail and superior word processing, spelling, proofreading and editing skills
  • Flexibility, adaptability to embrace new technology. Ability to format and process large complex legal documents accurately.
  • Excellent interpersonal skills, telephone etiquette and a positive team player.
  • Ability to type with a speed of 80-100 words per minute
  • Knowledge of legal software and terminology, documents and procedures are an asset
  • Transcription experience is an asset
  • Advanced understanding of Document Management Systems – iManage.
  • Ability to work independently and within tight timelines and to multi-task and balance the priorities assigned.
  • Strong communication skills (both verbal and written).

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 416-365-1110, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff. We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

WeirFoulds LLP is currently recruiting a Legal Assistant who will be supporting the Wills and Estates group. The role will be primarily responsible for performing a variety of legal, clerical and administrative functions to support a busy practice.

The lawyers practice in the areas of estate planning and administration, commercial and personal trusts, charities and not-for-profit corporations. Experience in these areas is considered an asset.

The legal assistants are typically placed in three-on-one share arrangements supporting lawyers and/or law clerks in the group. Some flexibility in hours of work is required to meet deadlines.

Required Qualifications & Education

  • At least one (1) to three (3) years of relevant work experience in Wills and Estates is preferred.
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  • Knowledge of legal terminology, procedures and statutes.
  • Proficient with legal software and MS Office 2010 (Word, Excel, Outlook) or MS Office 2007 at a minimum.

Skills

  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Strong sense of urgency.
  • Ability to multi-task and balance the priorities assigned by the Wills and Estates group.
  • Eagerness to learn and develop skills as a Legal Assistant.
  • Ability to take initiative and be resourceful.
  • Strong interpersonal skills and an excellent team player.
  • Strong communication skills (both verbal and written) including the ability to deal with clients, and all levels of staff.
  • Excellent attention to detail and diligent proofreading skills.
  • Passionate about providing quality work product to the Leasing group and to clients.

Responsibilities

  • Managing the calendars and schedules of the partners and associates within the practice group. Assisting with travel arrangements as and when required.
  • Finalize and complete estate planning documents including wills, powers of attorney, trusts and reporting documentation
  • Attend as a second witness for client signatures
  • Scan, file and electronically file a large volume of documentation. Overseeing and ensuring all scanning and electronic filing in Mattersphere is accurate and up to date.
  • Implementing a follow-up system for Will drafts.
  • Acting as the main point of contact for client interactions. Answering phones and directing incoming calls to appropriate party promptly and efficiently.
  • Entering dockets and processing accounts utilizing the firm’s software. (experience with 3E (Elite) would be advantageous).
  • Opening files as required and pulling the necessary files in preparation for daily deadlines.
  • Assisting with the preparation of routine correspondence as required.
  • Assisting the law clerk in the Wills and Estates Group with administrative matters as and when required.
  • Organizing and assisting with presentation and marketing events as and when needed.
  • Continually assessing and establishing work priorities as needed.
  • Assisting with various projects as directed within the practice group
  • Other duties as assigned.

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 416-365-1110, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff. We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

WeirFoulds LLP is currently recruiting a Litigation Legal Assistant to join our Commercial Litigation group. The assistant will be primarily responsible for performing a variety of legal, clerical and administrative functions to support a litigation practice as outlined below.

The legal assistants are typically placed in three-on-one share arrangements supporting lawyers and/or law clerks in the group. Some flexibility in hours of work is required to meet deadlines.

Required Qualifications & Education

  • Legal Assistant Diploma/Certificate or equivalent experience is required.
  • Knowledge of legal terminology, procedures and statutes.
  • At least three (3) to five (5) years of litigation experience is required.
  • Proficient with legal software and MS Office 2010 (Word, Excel, Outlook).

Skills

  • Excellent time management, organization and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Eagerness to learn and further develop skills as a Legal Assistant.
  • Familiarity with the scheduling and filing processes for the Toronto and Ontario courts would be an asset.
  • Ability to take initiative and be resourceful.
  • Strong interpersonal skills and an excellent team player.
  • Strong communication skills (both verbal and written) including the ability to deal with clients, and all levels of staff.
  • Excellent attention to detail and diligent proofreading skills.
  • Passionate about providing quality service and work product to lawyers, clients and the court.
  • Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.
  • Ability to organize and manage accounting on client files.

Responsibilities

  • Drafting and/or preparing various legal documents (pleadings, notices of motion, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate
  • Compiling records and briefs.
  • Arranging for service of legal documents and filing with proper courts.
  • Managing and tracking deadlines, conditional dates and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
  • Opening, maintaining and closing files electronically and physically.
  • Running monthly accounts; reviewing entries for accuracy and completeness.
  • Managing internal and external communications including: incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
  • Receiving and developing responses to correspondence and e-mails received; follow-up on correspondence accordingly.
  • Other duties as assigned.

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 416-365-1110, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff. We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

To learn more, please contact:

AMITA BHIKA
Human Resources Advisor
647.715.3502
abhika@weirfoulds.com