Role Summary

We are currently recruiting a Litigation Legal Assistant to join our Commercial Litigation practice. This is an exciting opportunity for an individual who enjoys variety at a busy, fast-paced desk that offers a broad range of litigation, legal, and executive assistant responsibilities and challenges. In this role you will be supporting three legal professionals.

The ideal candidate is a seasoned legal assistant with advanced litigation experience, strong technical proficiency, and superior practice management capabilities. You will be required to demonstrate initiative, strong communication (verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days per week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are accurate and in proper format.
• Compiling records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Typing up general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
• Opening and closing files electronically and physically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, including incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedureand the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Tungsten/Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the courts.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $60,000 – $80,000, commensurate with the successful candidate’s skills, experience, and qualifications.

This position was originally posted on January 26, 2026

The successful candidate will provide legal support to and work in close collaboration with the Commercial Real Estate Practice Group.

Primary Responsibilities

• Use of Teraview, including performing searches, creating and submitting title documents for registration, viewing and printing instruments, plans, and official parcel registers, and searching for writs of execution.
• Use of ONLAND to locate old title abstracts, requesting pre-approval from the Land Registry Office, non converted data retention reports and PIN corrections.
• Full title searches, in both Land Titles and the Registry system (40-year search) – title summaries including obtaining and reviewing Crown Patents.
• Confirming legal descriptions (and the ability to plot metes and bounds descriptions), identifying and plotting easements/rights of way.
• Expropriation searches, Construction lien searches, Leasing searches, Estates- searches and the preparation of all title related documents.
• Other duties as assigned.

Qualifications & Education

• Successful completion of The Institute of Law Clerks of Ontario’s Fellowship Real Estate Course or a post-secondary law clerk certificate/diploma offered by a recognized Ontario educational institution OR 10 years’ experience as a Conveyancer.
• Proficient knowledge of and experience using Teraview and ONLAND.
• Knowledge of legal terminology and procedures.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook).

Skills

• Ability to take initiative and be resourceful.
• Excellent time management, organizational, and prioritization skills.
• Ability to work independently and within tight timelines.
• Ability to multi-task and balance the priorities assigned.
• Eagerness to learn and further develop skills.
• Strong interpersonal skills and an excellent team player.
• Strong communication skills (both verbal and written) including the ability to deal with clients and all levels of staff.
• Excellent attention to detail and diligent proofreading skills.
• Passionate about providing quality service and work product to clients.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be self-starters, dedicated to entrepreneurialism including client service, client development and the building and strengthening of client relationships. If you would like to be part of this dynamic team, and enjoy working in a collegial environment, this is an excellent opportunity for you.

Please submit your application online, including a cover letter, resume and transcripts. Please click here to apply online.

This role is a replacement position.

The target salary range for this position is $90,000 – $110,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are currently recruiting a Legal Assistant, Team Support to join our Corporate practice group. This is a junior-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program and has at least 1-2 years work experience in corporate commercial/ business law.

This is an exciting opportunity for an individual who wants to kick start their legal career at a downtown Toronto law firm, enjoys fast paced environments, and wants to learn and expand their skills under the close mentorship of seasoned legal assistants.

As Legal Assistant, Team Support, you will be responsible for supporting three Senior Corporate Clerks and providing overflow support to a team of assistants within our Corporate practice group. The position offers a broad range of duties and challenges that will utilize one’s knowledge and build solid practice management skills. The successful candidate will need to demonstrate initiative, strong communication and organizational skills, and a desire to work in a team environment and promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office a minimum 4 days/ week.

Responsibilities

• Preparing and/or drafting various transactional documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Typing general correspondence and various transactional documents from handwritten notes, phone, or verbal instructions.
• Managing and tracking deadlines, and appointments, including managing the law clerks Outlook calendars and scheduling appointments as requested.
• Administrative tasks such as filing, which might include physical or electronic materials, as well as preparing labels, updating client information or similar requests.
• Opening and closing files electronically and physically, which also includes maintaining detailed matter/client list for the clerks and maintaining the electronic filing system (iManage).
• Processing and tracking all third-party vendor invoices for corporate searches in the finance system (Emburse).
• Assist in organizing physical minute books and transitioning them to a digital records system.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department as and when required.
• General administrative duties such as booking meeting rooms, working with other internal departments to provide documents/other materials to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least one to two years prior work experience in corporate commercial law (transactional desk).
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Strong working experience, understanding and knowledge of legal terminology, procedures and corporate transactions.
• Proficient with legal software (iManage, Elite/3E, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF).
• Experience with Emergent is an asset.
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful.
• Passionate about providing quality service and work product to clients.

This job posting is for an existing vacancy.

Interested candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $55,000 – $56,500, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are currently recruiting for a Litigation Legal Assistant to join our Municipal and Planning practice. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment.

The successful candidate must have 3-6 years of relevant experience and be able to confidently utilize one’s litigation, technical knowledge and practice management skills. The candidate will be responsible for supporting three lawyers and will be responsible for a broad range of legal and administrative duties related to municipal and planning law and litigation. The role requires strong initiative, communication and organizational skills, and a desire to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office a minimum of 3 days per week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate.
• Providing assistance to lawyer(s) with trial and hearing preparation including supporting with the compilation of records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts/ tribunals.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Opening and closing files electronically, which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage) for each client matter.
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• Three to six years of relevant litigation work experience is required. Prior experience in Municipal and Planning Law would be advantageous.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Familiarity with the scheduling and filing processes with the Ontario Land Tribunal (OLT), including the Toronto and Ontario courts and CaseLines would be an asset.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure, OLT Rules and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents.
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This position is to fill an existing vacancy.

Interested candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $50,000 – $70,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary 

The successful candidate will work closely with and support the Wills & Estates Practice Group with drafting wills, powers of attorney, trust deeds and related documents. The successful candidate must have strong technical knowledge and practice management skills to execute in this role.

Responsibilities

• Drafting and/or preparing wills, powers of attorney, trust deeds and related documents
• Managing and tracking deadlines
• Attending will signings, as required
• Other duties as assigned

Required Skills & Qualifications

• At least two years of Wills & Estates law clerk experience 
• Post-secondary education with a Law Clerk or Paralegal designation
• Proficient with legal software, MS Office 365 (Word, Outlook, Teams) and PDF software (Kofax Power PDF/ Adobe)
• Excellent attention to detail and diligent proofreading skills
• Ability to manage time well, organized and ability to prioritize with little direction
• Ability to work independently and within tight timelines
• Passionate about providing quality service and work product to lawyers and clients, as well as eagerness to further develop skills
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be self-starters, dedicated to entrepreneurialism including client service, client development and the building and strengthening of client relationships. If you would like to be part of this dynamic team, and enjoy working in a collegial environment, this is an excellent opportunity for you.

To apply, please submit your resume, cover letter and transcripts online. 

This role is a new position.

The target salary range for this position is $85,000 – $100,000, commensurate with the successful candidate’s skills, experience, and qualifications.

WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at accommodations@weirfoulds.com.

We thank all candidates for their interest; however, only those selected for further consideration will be contacted.