Role Summary

We are currently recruiting a Litigation Legal Assistant to join our Construction practice. This is an exciting opportunity for an individual who enjoys variety at a fast-paced desk that offers a broad range of responsibilities and challenges.

The successful candidate must be able to confidently utilize litigation knowledge, technical proficiency, and superior practice management capabilities to deliver high-quality legal support to three lawyers. The role requires initiative, strong communication (verbal and written) and organizational skills, and a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office up to 3 days per week. 

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate. 
• Assisting lawyer(s) with trial and hearing preparation, including supporting with the compilation of records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts/tribunals.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Opening and closing files electronically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least six (6) years of relevant litigation work experience is required. Prior experience in Construction Law would be advantageous.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Familiarity with the scheduling and filing processes with the Toronto and Ontario courts and CaseLines, would be an asset. 
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure, Construction Lein Act and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents. 
• Excellent time management, organizational and prioritization skills. 
• Ability to work independently and within tight timelines. 
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player. 
• Passionate about providing quality service and work product to lawyers, clients and the court. 
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Please click here to apply online.

The target salary range for this position is $60,000 – $80,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Role Summary

We are currently recruiting a Professional Development Manager. Reporting to and working closely with the Firm’s Director of Legal Talent and the Talent Committee, you will help with building a vibrant community of legal professionals. You will be responsible for the articling and summer student programs, including performance management and career development for the students. Alongside the Director of Legal Talent, you will manage the 2L student recruitment process, which involves being the liaison with both internal stakeholders at the firm (interviewers and Talent Committee), the candidates, and external stakeholders at the various law schools. You will also manage the Law Clerks, Conveyancers, and Planners, including recruitment, on-boarding, and performance management. You will be closely involved in the day-to-day professional development and management of our Level 1 Associates (typically associates in their first three years of call) and other aspects of our associate program, including lateral associate recruitment, on-boarding, career development, performance management, and engagement.

This is a fantastic opportunity to make an impact across every part of our Firm, helping to select and integrate our new students, Associates, and Law Clerks; assist with developing our professional development programs; and working with our professional community to maximize every individual’s potential.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week. 

Responsibilities

• Manage the end-to-end student recruitment process for student programs, including career fairs and other recruitment events, resume screening, virtual on campus interviews, in-firm interviews, selection, and the offer process.
• Manage the student experience at WeirFoulds from the time of hire to the end of their articles, including their onboarding, orientation and training, performance management, workflow, mentoring, social events, student program website etc.
• Establish and maintain good working relationships with law schools acting as the Firm’s ambassador or first point of contact to the schools.
• In conjunction with the Director of Legal Talent, develop associate and student programs, processes and policies that will attract, retain, and develop talent.
• Lateral associate and law clerk recruitment.
• Assist with associate professional development and training programs.
• Work in close collaboration with the Director of Legal Talent to assist in the annual associate performance evaluation process and associate compensation review process.
• Conduct exit interviews with all departing students and associates and report to the Firm’s leadership on findings, common themes and make recommendations for improvements, including retention initiatives.
• Other Talent projects and duties as assigned.

Required Skills & Qualifications

• At least three years of experience working as a lawyer as well as demonstrated experience in the above areas.
• Leadership capability, initiative, and strong interpersonal skills.
• Strong organizational skills and the ability to work independently and collaboratively.
• Demonstrated interest in recruitment, development of people.
• Strong strategic planning and project management skills.
• Superior written and verbal communication skills.
• Self-motivated, flexible, able to work in a fast-paced environment and able to prioritize.
• Skilled at networking and able to build credibility and confidence at all levels.
• Experience with recruitment technology and social media.
• Demonstrated commitment to privacy and ethical conduct.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online here with a copy of their resume and cover letter attached (preferably together in a single file). 

The target salary range for this position is $110,000 – $140,000, commensurate with the successful candidate’s skills, experience, and qualifications.