We are seeking an experienced Communications Specialist to join our Marketing and Business Development team on a permanent full-time basis. This role reports to the Communications Manager, supporting the firm’s communications portfolio and works collaboratively with the Business Development Managers, Events Specialists, and other key stakeholders at the firm. The Communications Specialist will be accountable for the development of the firm’s content portfolio, promotional materials, directories and award nominations, newsletters/articles, presentations, social media, and web-based content.

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, this role requires a candidate who is client-focused and committed to service excellence. The successful candidate will be a creative self-starter with a collaborative mindset, positive attitude and exceptional attention to detail. 

This is a full-time, permanent opportunity – Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week. However, due to the nature of the role, some flexibility will be required both in working hours and in-office workdays.

Key Responsibilities

• Creating and managing external and internal communications, including: press releases, newsletters, website updates, regular social media content, print and online advertising, print collateral, and internal and external presentations and reports.
• Responsible for the overall planning, management and execution of the firm’s third-party news and social media coverage, including pitching stories to traditional and new media outlets.
• Managing award, rankings and directory submissions.
• Working alongside an external web administrator to maintain the firm’s website, including refreshing information on web pages, managing search engine optimization (SEO), testing page functionality, and monitoring communications received through the contact field.
• Production and graphic design of marketing materials to support the firm’s business development and client communication initiatives.
• Managing the onboarding requirements for new hires, including but not limited to creation of web bios, press releases, social media advertisement, directory updates, and photoshoots.
• Monitoring the effectiveness and analytics of marketing activities through the website and social media campaigns.
• Regular monitoring and action of department’s mailboxes – firm, publications and announcements.
• Other duties, as assigned.

Core Competencies

• Excellent written and verbal communication skills
• Strong project management and organizational abilities
• Attention to detail and ability to manage multiple deadlines
• Creative thinking and problem-solving skills
• Collaborative mindset for working with cross-functional teams

Preferred Qualifications

• Experience with award submissions and industry directories
• Media relations experience and existing media contacts
• Graphic Design capabilities 
• Experience with CRM systems

Required Skills and Qualifications

• Bachelor’s degree in Communications, Marketing, Public Relations, Journalism, English, or related field
• 2-4 years of experience in communications, marketing, or public relations
• Experience in professional services (law firm experience preferred) 
• Demonstrated experience with content creation and digital marketing
• Proficiency in content management systems (CMS) and website maintenance
• Strong knowledge of social media platforms and management tools
• Experience with graphic design software (Adobe Creative Suite, Canva, or similar)
• SEO knowledge and web analytics tools (Google Analytics, etc.)
• Email marketing platforms and newsletter creation
• Basic understanding of media relations and PR tools

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be self-starters, dedicated to entrepreneurialism including client service, client development and the building and strengthening of client relationships. If you would like to be part of this dynamic team, and enjoy working in a collegial environment, this is an excellent opportunity for you.

Please submit your application online, including a cover letter, resume. Please click here to apply online.

WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at accommodations@weirfoulds.com.

We thank all candidates for their interest; however, only those selected for further consideration will be contacted.

Role Summary

We are currently seeking a Legal Assistant, Team Support to join our Legal Support Services team. This is a junior-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program who have had at least one year of relevant work experience post schooling.

This is an exciting opportunity for an individual who enjoys fast paced environments and wants to learn, expand their skillsets, and kickstart their legal career under the close mentorship of seasoned legal assistants at the firm’s Oakville office.

In this position, you will be responsible for providing legal support to a team of Legal Assistants. The position offers a broad range of responsibilities and challenges that will utilize one’s legal knowledge and broaden one’s practice management skills. The successful candidate will need to demonstrate initiative, strong communication and organizational skills, and a desire to work in a team environment and promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 4 days per week.

Responsibilities

• Preparing and/or drafting various legal documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Compiling records and briefs with the guidance of legal assistants in the practice group.
• Arranging for service of legal documents, filing with appropriate courts including using the online portal where appropriate and communicating with the courts as required.
• Typing general correspondence and various legal documents from handwritten notes, phone or verbal instructions.
• Opening and closing files electronically, which includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• Providing coverage support at various desks in the practice group when assistants are on vacation or there is an unplanned absence due to illness, etc.
• Administrative duties such as billings, docket entries, expenses, scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other related internal Departments to provide documents/other materials on time to meet client needs.
• Other administrative duties as assigned.

Qualifications, Skills & Experience

• At least one (1) year of prior legal assistant experience is required.
• Post-secondary education with a Legal Assistant or Legal Administration designation.
• Strong working knowledge of the Rules of Civil Procedure.
• Knowledge and understanding of legal terminology.
• Proficient with legal software (iManage, Elite/3E, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint).
• Proficient with PDF software (Kofax Power PDF/Adobe).
• Prior experience with CaseLines would be an asset.
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful.
• Eagerness to learn new technology/processes and further develop skills.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached. Please click here to apply online.

Role Summary

We are currently recruiting a Legal Assistant, Team Support to join our Construction practice group. This is a junior-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program with at least 1-2 years of work experience in construction litigation law.

This is an exciting opportunity for an individual who wants to kick start their legal career at a downtown Toronto law firm, enjoys fast paced environments, and wants to learn and expand their skills under the close mentorship of seasoned legal assistants.

As Legal Assistant, Team Support, you will be responsible for supporting a team of Legal Assistants. This role offers a broad range of responsibilities and challenges that will utilize one’s knowledge and build solid practice management skills. The successful candidate will need to demonstrate initiative, strong communication and organizational skills, and a desire to work in a team environment and promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 4 days per week.

Responsibilities

• Preparing and/or drafting various legal documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Typing general correspondence and various documents from handwritten notes, phone, or verbal instructions.
• Managing and tracking deadlines, and appointments, including managing Outlook calendars and scheduling appointments as requested.
• Administrative tasks such as filing, which might include physical or electronic materials, as well as preparing labels, updating client information or similar requests.
• Opening and closing files electronically, which includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• General administrative duties such as booking meeting rooms, working with other internal departments to provide documents/other materials to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least one to two years relevant construction/litigation work experience is required.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Strong working experience, understanding and knowledge of legal terminology, procedures and statutes.
• Working knowledge of the Rules of Civil Procedure and the steps and stages that arise in litigation.
• Proficient with legal software (iManage, Elite (3E), InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/Adobe).
• Strong communication skills (both verbal and written).
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful.
• Passionate about providing quality service and work products to clients.
• A willingness to learn and embrace new technology.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached. Please click here to apply online.

WeirFoulds LLP is seeking a dynamic, client-focused, and team-oriented Marketing Manager to drive our firm’s marketing and events initiatives. You’ll be a pivotal connector between marketing strategy and business development to amplify client facing programs and deliver meaningful experiences. If you are energized by turning vision into action and are ready to make a bold impact at a leading Toronto law-firm – this is your opportunity to execute creative marketing initiatives, collaborate with senior leadership, and advance our brand strategy.

Job Summary

Reporting directly to the Chief Client Officer (CCO), the Marketing Manager will be at the forefront of driving impactful experiences that reflect our firm’s reputation for excellence. This role encompasses overseeing a team of two Events Specialists and delivering exceptional execution across all internal and external events and programs. As a strategic partner to Business Development Managers, Directors, and Communications teams, the Marketing Manager will provide support to active internal committees and oversee CRM management. Working closely with the CCO, this position also plays a unique role in managing the firm’s dynamic sports tickets portfolio, ensuring thoughtful alignment with broader business objectives and maximizing client engagement goals.

This role requires an experienced marketing professional with exceptional organizational skills, a proven ability to work cross-functionally, and a hands-on approach. The successful candidate will bring a demonstrated track record of marketing and events experience, along with the ability to manage competing priorities and a high level of professionalism, creativity, and initiative.

This is a full-time, permanent opportunity – Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work in the office a minimum of three (3) days per week. However, due to the nature of the role, some flexibility will be required both in working hours and in-office workdays.

Key Duties and Responsibilities

1. Events Team Management & Leadership
   • Lead and coach a team of two Events Specialists, providing guidance, performance management, and professional development.
   • Oversee major external conferences, industry sponsorships and event planning, execution, and post-event evaluation in conjunction with Business Development leads.
   • Manage the execution of internal firm events and programs, social events, and milestone celebrations.
   • Ensure consistent excellence in event delivery through quality control processes and team coordination.
   • Develop and implement event management best practices, standards, and procedures.
   • Allocate resources and manage event budgets across multiple simultaneous projects.

2. Internal Committee Support
   • Serve as primary marketing liaison for internal committees including Equity, Diversity & Inclusion (EDI), among others.
   • Attend all committee meetings and translate strategic initiatives into actionable marketing and events plans.
   • Direct Events Specialists to deliver high-quality deliverables aligned with committee requirements and timelines.
   • Support committee goals through targeted event programming, communications, and engagement strategies.
   • Ensure all committee events reflect the firm’s values and professional standards at every touchpoint.

3. Cross-Functional Collaboration
   • Collaborate closely with Business Development Managers and Directors to deliver client-facing events and relationship-building initiatives that drive firm growth.
   • Partner with Communications team on integrated marketing campaigns and event promotion to amplify visibility and engagement.
   • Collaborate daily with the Business Development team on pitch support, client entertainment, and business development events.
   • Champion brand consistency across all events, marketing materials, and client touchpoints.
   • Monitor, triage, and respond to incoming requests through departmental mailboxes for events and marketing initiatives, ensuring efficient prioritization and delivery.
   • Oversee CRM systems and processes.
   • Support firm’s annual holiday client gift program.
   • Other duties, as assigned.

Job Requirements, Skills and Qualifications

• A university degree in Marketing, Business, or a related discipline is required.
• Minimum 3-5 years of progressive marketing and events management experience, including experience in a supervisory or team leadership role, preferably in a law firm or professional services environment.
• Knowledge of Marketing best practices and brand/content alignment, preferably within professional services.
• Experience developing and implementing strategic marketing plans.
• Project management, time management and organizational skills with the ability to manage competing priorities and diverse stakeholders.
• Communication skills, including the ability to write business correspondence, pitches, proposals, and reports, and the ability to speak communicate with a diverse range of internal and external stakeholders.
• Possesses sound judgment, professionalism, responsiveness, attention to detail, creativity and a strong commitment to client service.
• A collaborative self-starter who proactively engages with stakeholders.
• Hands-on work ethic. Able to both “lead and do”.
• Experience with InterAction (CRM) and Vuture is considered an asset.
• Proficient with MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe).
• Knowledge of the competitive landscape in the legal industry would be an asset.
• Willingness to work flexible hours as required.

Candidates who meet the above qualifications are asked to apply online with a copy of their cover letter and resume attached. Please click here to apply online.

Role Summary

We are currently recruiting one Litigation Legal Assistant to join our Municipal and Planning practice. This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges. In this role you will be supporting up to three lawyers.

The successful candidate must be able to confidently utilize one’s litigation, technical knowledge and practice management skills to execute in this role. You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office up to 4 days/ week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are in proper format and accurate.
• Providing assistance to lawyer(s) with trial and hearing preparation including supporting with the compilation of records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts/ tribunals.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Opening and closing files electronically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least three (3) years of relevant litigation work experience is required. Prior experience in Municipal and Planning Law would be advantageous.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Familiarity with the scheduling and filing processes with the Ontario Land Tribunal (OLT), including the Toronto and Ontario courts and CaseLines, would be an asset.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure, OLT Rules and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents.
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (single attachment is preferred). Please click here to apply online.