We are always looking for talented people to join our team.

Available Positions

WeirFoulds LLP is seeking an experienced, creative and high-energy leader to join our team as the Manager of Legal Support Services.

Reporting to the Director, Human Resources this newly created position will be responsible for the overall leadership and operation of our Legal Support Services (LSS) – a group of over 50 Legal Assistants and Document Specialists supporting our practice of over 130 Partners, Associates, Clerks and Students. This role is accountable for day-to-day operations, staffing, allocation of resources, work processes and workflow distribution, and will drive team and service transformation and operational excellence. The Supervisor of Document Services will report to the Manager of LSS as will the Legal Assistants.

Required Qualifications & Education

  • University degree / College diploma with a Legal Assistant Diploma and/or Law Clerk/Paralegal certificate (or equivalent combination of education and experience)
  • 8+ years of experience as a legal assistant/clerk including 3 years in a management / supervisory capacity leading and managing a large team of legal assistants/clerks (25+)
  • In-depth knowledge of the full range of legal support services in a wide range of law practices including litigation, corporate, property and government
  • Able to communicate effectively, build relationships, facilitate group discussions, drive change, encourage teamwork and interact with people at all levels with tact, diplomacy and professionalism
  • Strong leadership, coaching, facilitation, operations and people management skills
  • Effective organization, problem-solving, planning and analytical skills; demonstrated sound judgment and reliable decision making
  • Experience designing and developing roles, work processes, standards and performance metrics for legal support services
  • Experience driving change and transformation
  • Proven ability to partner with a variety of stakeholders listening and building confidence and trust
  • Flexible and adaptable – able to perform well under time constraints and constantly shifting demands and deadlines
  • Familiar with a range of legal software and able to embrace new technology and information systems
  • Able to work with minimal supervision and enjoy working in a fast-paced, team-based environment
  • Proficient in: MS Office 2010 (Word, Excel, PowerPoint, Outlook); Document formatting using legal packages (preferably Litera); PDF editing and comparison (Nuance/Adobe); Law firm document management (preferably iManage); Multi-functional printing and scanning; Office administration

Day-to-Day Responsibilities

The main responsibilities and duties of this position include but are not limited to:

  • Lead, manage, coach, motivate and develop the LSS team, fostering respect, inclusion, team and a productive work environment
  • Advance the efficiency and effectiveness of the LSS function with teamwork and consistent service standards
  • Responsible for overall headcount and FTE allocation, including budget preparation
  • Responsible for the daily operations of the Legal Assistants, including workload/workflow management, training and the allocation of resources to practice areas and lawyers to achieve service delivery expectations and share ratios
  • Responsible for the Supervisor of Document Services collaborating on the service capabilities and daily operations of this function and team.
  • In collaboration with the HR Advisor, manage the recruitment, staffing, performance management and employment (i.e.: new hire onboarding, departures, leave of absences) of the LSS group
  • Provide various reports and statistics on FTE allocation and identify opportunities for efficiency and operational excellence
  • Review training programs and needs in collaboration with the firm’s Training Coordinator to ensure gaps to consistent service and capability are closed
  • Manage and oversee compensation and performance management for LSS group, soliciting performance feedback, monitoring performance and identifying / developing performance plans as needed
  • With other stakeholders, identify opportunities to enforce and advance Firm standards including development and enhancement of technology
  • Provide overall general leadership to the LSS group to ensure effective communication, teamwork, engagement and consistent service delivery expectations and standards
  • Lead various projects and change initiatives impacting the LSS group participating in various pilot projects as required
  • Identify, support and foster external relationships with local colleges, participating in career fairs and other recruitment initiatives

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 647-715-3502, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff.

We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

WeirFoulds LLP is currently recruiting a Legal Assistant who will be supporting the Wills and Estates group. The role will be primarily responsible for performing a variety of legal, clerical and administrative functions to support a busy practice.

The lawyers practice in the areas of estate planning and administration, commercial and personal trusts, charities and not-for-profit corporations. Experience in these areas is considered an asset.

The legal assistants are typically placed in three-on-one share arrangements supporting lawyers and/or law clerks in the group. Some flexibility in hours of work is required to meet deadlines.

Required Qualifications & Education

  • At least one (1) to three (3) years of relevant work experience in Wills and Estates is preferred.
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  • Knowledge of legal terminology, procedures and statutes.
  • Proficient with legal software and MS Office 2010 (Word, Excel, Outlook) or MS Office 2007 at a minimum.

Skills

  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Strong sense of urgency.
  • Ability to multi-task and balance the priorities assigned by the Wills and Estates group.
  • Eagerness to learn and develop skills as a Legal Assistant.
  • Ability to take initiative and be resourceful.
  • Strong interpersonal skills and an excellent team player.
  • Strong communication skills (both verbal and written) including the ability to deal with clients, and all levels of staff.
  • Excellent attention to detail and diligent proofreading skills.
  • Passionate about providing quality work product to the Leasing group and to clients.

Responsibilities

  • Managing the calendars and schedules of the partners and associates within the practice group. Assisting with travel arrangements as and when required.
  • Finalize and complete estate planning documents including wills, powers of attorney, trusts and reporting documentation
  • Attend as a second witness for client signatures
  • Scan, file and electronically file a large volume of documentation. Overseeing and ensuring all scanning and electronic filing in Mattersphere is accurate and up to date.
  • Implementing a follow-up system for Will drafts.
  • Acting as the main point of contact for client interactions. Answering phones and directing incoming calls to appropriate party promptly and efficiently.
  • Entering dockets and processing accounts utilizing the firm’s software. (experience with 3E (Elite) would be advantageous).
  • Opening files as required and pulling the necessary files in preparation for daily deadlines.
  • Assisting with the preparation of routine correspondence as required.
  • Assisting the law clerk in the Wills and Estates Group with administrative matters as and when required.
  • Organizing and assisting with presentation and marketing events as and when needed.
  • Continually assessing and establishing work priorities as needed.
  • Assisting with various projects as directed within the practice group
  • Other duties as assigned.

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 416-365-1110, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff. We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective and innovative legal advice to our clients since 1860. We have thrived by working with our clients to form true partnerships with them in order to ensure that our legal advice addresses their priorities.

We are looking for a highly-organized, proactive and energetic Events Specialist to join our team. This role will support the Business Development and Marketing team by planning and executing on all of the client events and activities that support the firm’s business development initiatives.

The Events Specialist will work as an internal, collaborative business partner and resource to the firm’s lawyers and Business Development & Marketing Department team members and will report directly to the Director, Business Development and Marketing. The events portfolio includes: conferences and sponsorships, client seminars and receptions, some internal programming, maintenance of marketing lists in the CRM as related to events, and other tasks as needed.

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be dedicated to client service. Candidates must be self-motivated, committed to excellence in the workplace, responsive, and have excellent attention to detail – and want to have some fun at work, too!

Key Responsibilities

  • Plans, implements and executes all aspects of onsite and offsite firm events (receptions, seminars, conferences and sponsorships). Specific responsibilities include:
    • Administration/planning: Maintaining firm calendar of events, coordination of weekly events meetings with firm stakeholders, event proposals, budget tracking, work-back schedules, website event postings, create and deploy event invitations, reminders, confirmations, and post event communications.
    • Coordinating event logistics: Assist with planning calls, liaising with lawyers/speakers on deliverables, organizing and confirming catering, AV, space configuration, signage, rentals, entertainment and staffing, regular monitoring of events inbox and associated actions.
    • On-site event support: Coordinating the creation and packaging of nametags, registration, in-room support, ensuring presenters are prepared, liaising with venue staff, etc.
    • Sponsorships/conferences: Assisting with all sponsorship/conference deliverables including the assembly of materials for industry conferences and tradeshows, lawyer speaking engagements and firm sponsorships, and other administrative tasks including securing venues, packaging profiles, firm branding and practice group materials.
    • Using the CRM and communications software to ensure the streamlined sending of event communications.
      Supporting and executing, on an ad hoc basis, the Business Development and Marketing requests of select Practice Groups and corresponding lawyers.

Competencies and Qualifications

  • University or college degree in business, events, marketing or a related discipline.
  • Minimum two (2) to three (3) years’ event planning experience in professional services; preference will be given to candidates with legal experience.
  • Advanced knowledge of events marketing.
  • Competency using Event Booking/automated RSVP software preferred.
  • CRM system experience preferred.
  • Understanding of business development and marketing best practices within professional services.
  • Highly collaborative, self-starter who proactively engages with stakeholders.
  • Excellent time management and organizational skills with the ability to manage competing priorities and demanding stakeholders.
  • Works with a sense of urgency and at an accelerated pace.
  • Ability to work independently, while also being an integrated and cooperative member of a broader Marketing and Business Development Department.
  • Makes sound and timely decisions in alignment with the firm’s strategic goals.
  • Strong attention to detail with advanced communication skills both verbal and writing skills.
  • Excellent working knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.).
  • Basic working knowledge of graphic design software (e.g. Adobe, InDesign, Illustrator, Photoshop) would be an asset.
  • Willingness and availability to work flexible hours as required.

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 416-365-1110, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff. We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective and innovative legal advice to our clients since 1860. We have thrived by working with our clients to form true partnerships with them in order to ensure that our legal advice addresses their priorities.

The Legal Administrative Support role is an entry-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program.

In this position, the LAS will be responsible for providing legal support to a team of Legal Assistants within our Commercial Real Estate and Leasing Practice group. This is a full-time opportunity with core work hours of Monday to Friday from 9:00 a.m. to 5:00 p.m.

Required Qualifications & Education

  • Post-secondary education with a Legal Assistant or Legal Administration designation.
  • Thorough understanding of legal terminology.
  • A working knowledge of the Rules of Civil Procedure.
  • Proficient with legal software and MS Office 2010 (Word, Excel, Outlook, PowerPoint). Skills

Skills

  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Ability to multi-task and balance the priorities assigned.
  • Ability to take initiative and be resourceful.
  • Strong interpersonal skills and an excellent team player.
  • Strong communication skills (both verbal and written).
  • Excellent attention to detail and diligent proofreading skills.
  • Passionate about providing quality service and work product to clients.

Responsibilities

  • Administrative tasks such as filing. This might include filing of hard copies of documents or notes as well as making labels;
  • Filing electronic documents in FileSite;
  • Helping the assistants with client billings. This might include: printing pre-bills, reviewing and making changes to pre-bills, drafting write-off forms or trust transfers;
  • Entering dockets;
  • New file opening; setting up files and preparing folders/labels;
  • Drafting cheque requests;
  • Helping assistants to close files which might include scanning, boxing or indexing of files to be sent to storage;
  • Helping assistants with large print, copy or scan jobs;
  • Inputting expenses;
  • Digital transcription;
  • Entering and updating contact lists in the CRM system;
  • Cover letters, envelopes and delivery slips;
  • Providing coverage support at various desks when assistants are on vacation or there is an unplanned absence due to illness, etc.
  • Other duties specific to the particular practice group as assigned (i.e. maintenance of Minute Books for the Corporate Practice Group or serving and filing of court documents in the Litigation Practice Group)

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 416-365-1110, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff. We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

To learn more, please contact:

Amita Bhika
Human Resources Advisor
647.715.3502
abhika@weirfoulds.com