We are always looking for talented people to join our team.

Available Positions

WeirFoulds LLP is seeking a creative and high-energy self-starter to join our team as a Manager of Legal Support Services.

This position will assume responsibility for providing overall leadership and direction to the Legal Support Services (LSS) group. This role includes the supervision of the Supervisor, Document Services, Floater and LAS and is accountable for managing day to day operations, staffing and allocation of resources, assistant share arrangements and workflow distribution within the LSS department. Reporting to the Director, Human Resources, this position is key in supporting WeirFoulds’ legal support strategy.

Required Qualifications & Education

  • 8+ years of experience as a legal assistant.
  • Ability to communicate effectively with others, build relationships, facilitate group discussions and interact with people at all levels of the organizational with tact, diplomacy and in a professional manner.
  • Strong leadership, coaching, facilitation, and relationship management skills.
  • Effective organizational, problem-solving, planning and analytical skills; demonstrated use of sound judgment and reliable decision making.
  • Ability to work with minimal supervision and enjoy working in a fast-paced, team based environment.
  • Proven ability to partner with a variety of stakeholders, exercising the ability to listen and to build confidence.
  • Develop, coach and motivate people and foster a positive work environment.
  • Ability to perform well under time constraints to meet deadlines.
  • Ability resolve problems effectively applying creative and analytical thinking.
  • Proficient in Microsoft Office and able to embrace new technology/information systems.

Day-to-Day Responsibilities

  • The main responsibilities and duties of this position include but are not limited to the following:
  • Responsible for overseeing the daily operations of the Legal Assistants, including the allocation of resources and workload/workflow management.
  • In consultation with the Director, Human Resources, manage the recruitment, staffing, coaching, performance development and employee related changes (i.e.: administration of new hires, departures, leave of absences) for the LSS group.
  • Oversee and monitor share group allocation of all practice areas to ensure efficiency, including share group ratio analysis and working with various lawyers or practice group leaders as required.
  • Provide various reports and statistics on FTE allocation and identifies opportunities to bring efficiency to share groups and distribution of work.
  • Responsible for overall headcount and FTE allocation for LSS group, including budget preparation.
  • Manage and oversee compensation and performance management cycle for LSS staff, soliciting performance feedback, monitoring performance and identifying and developing performance plans as needed.
  • With other stakeholders, identify opportunities to enforce Firm standards including development and enhancement of technology.
  • Provide general leadership to the LSS group to ensure effective communication, expectations and standards.
  • Lead various projects and change management initiatives impacting the Legal Support Services department, participating in various pilot projects as required.
  • Identify, support and foster external relationships with local colleges, participating in career fairs and other initiatives.

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 647-715-3502, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff.

We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

WeirFoulds has established itself as the premier regional law firm in Ontario, and has provided strategic, cost-effective and innovative legal advice to our clients since 1860. We have thrived by working with our clients to form true partnerships with them in order to ensure that our legal advice addresses their priorities.

We are currently recruiting a Document Specialist to join our Document Services team in Toronto. This position requires an individual with strong technical skills and the ability to work in a fast-paced environment and will be primarily responsible for advanced document production and support across the firm.

This is a full-time opportunity with core work hours of Monday to Friday either from 8:30 am – 4:30 pm or 9:00 am – 5:00 pm (ET).

Key Responsibilities

  • Provide timely and accurate firm-wide document services support to legal professionals including:
  • Document creation, revision and formatting; convert PDFs to Word or Excel documents; repair corrupt documents in Word, as well as convert and create styles; perform large mail merges; create and edit Excel spreadsheets and PowerPoint presentations; create comparison documents; scan and reorganize pages in PDFs, insert media into presentations; create tables (including financial tables); and work with graphics and objects.
  • Respond and prioritize document services email group inquiries and requests in a timely manner.
  • Proofread documents and make necessary changes.
  • Transcribe digital/tape dictations.
  • Monitor and redirect incoming faxes.
  • Provide administrative support to legal professionals including docket entry, photocopying, printing, and binding and working with court documents.
  • Coordinate workflow and assignments with Document Services team members as required.

Required Experience and Qualifications

  • At least three (3) years of experience in a document production role in a legal environment and completion of a Legal Assistant program would be advantageous
  • Advanced-level technical skills in MS Office 2010 (Excel, Outlook, PowerPoint, and Word) and Nuance PDF.
  • Strong attention to detail and superior word processing, spelling, proofreading and editing skills
  • Flexibility, adaptability to embrace new technology. Ability to format and process large complex legal documents accurately.
  • Excellent interpersonal skills, telephone etiquette and a positive team player.
  • Ability to type with a speed of 80-100 words per minute
  • Knowledge of legal software and terminology, documents and procedures are an asset
  • Transcription experience is an asset
  • Advanced understanding of Document Management Systems – iManage.
  • Ability to work independently and within tight timelines and to multi-task and balance the priorities assigned.
  • Strong communication skills (both verbal and written).

Candidates who meet the above qualifications are asked to apply online. Please click here to apply online.

WeirFoulds LLP is an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, WeirFoulds LLP is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible by reaching out to Amita Bhika, Human Resources Advisor, by email abhika@weirfoulds.com or by phone 416-365-1110, and we will work with you to meet your accessibility needs.

The principles of employment equity, diversity and human rights are an integral part of WeirFoulds corporate culture. In part, this stems from the fact that we have strong roots in Canada and the Greater Toronto Area, and our people reflect our Canadian identity. WeirFoulds continues to strive to be a fully integrated multicultural firm. We adhere to strict principles to provide an open and inclusive workplace for our lawyers and support staff. We welcome applications from all qualified candidates. We thank all those who apply. However, only those selected for an interview will be contacted.

To learn more, please contact:

AMITA BHIKA
Human Resources Advisor
647.715.3502
abhika@weirfoulds.com